ShotSpotter communications

Dear Chris:

The City of Portland acknowledges receipt of your Public Records Request.  Your request was received in this office on May 25, 2022 and given the reference number C229782-052522 for tracking purposes.

Record Requested:  To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

All email exchanges—including incoming messages, outgoing messages, forwards, and attachments—between all city departments and ShotSpotter representatives from April 1, 2022 to present. ShotSpotter representatives can be identified by searching the department's email system for addresses ending in "@shotspotter.com."

I ask that all fees be waived as we intend to use the requested records to further public understanding of government functions and not for any commercial purpose. Our organization, PDX Privacy, advocates for privacy, government transparency, and digital rights in the Portland Metro Area. The details will bring transparency to area residents and inform public debate around the costs, desirability, efficacy, and the overall impact of ShotSpotter use on Portland residents and visitors.

We intend to disseminate the information on our organization’s website (https://www.pdxprivacy.org), in our newsletter, at public events, to journalists, and potentially at meetings of government bodies.

Please let me know if you need any further information or clarification.

In the event that you choose to withhold or redact the records, I ask that you provide a detailed explanation of the statutory and/or case law upon which each rejection or redaction is based.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Chris Bushick

Upload documents directly: https://www.muckrock.com/
At this time, the City is uncertain whether it is the custodian of the requested record.  The City will review your request to determine if it has responsive records.  The City will then gather an estimate of the costs to provide copies of requested public records for which the City does not claim an exemption from disclosure.  The City is permitted to charge its actual costs to provide records.  Fees include research time to locate and analyze the requested records, even if no records are located or if the requested records are determined to be exempt from disclosure.

You can monitor the progress of your request at the link below.  Thank you for using the Portland Public Records Request Center.

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RE:  City Public Records Request of May 25, 2022 Reference #C229782-052522

Dear Chris,

The City received a Public Records Request from you on May 25, 2022 for the following: "To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

All email exchanges—including incoming messages, outgoing messages, forwards, and attachments—between all city departments and ShotSpotter representatives from April 1, 2022 to present. ShotSpotter representatives can be identified by searching the department's email system for addresses ending in "@shotspotter.com."

I ask that all fees be waived as we intend to use the requested records to further public understanding of government functions and not for any commercial purpose. Our organization, PDX Privacy, advocates for privacy, government transparency, and digital rights in the Portland Metro Area. The details will bring transparency to area residents and inform public debate around the costs, desirability, efficacy, and the overall impact of ShotSpotter use on Portland residents and visitors.

We intend to disseminate the information on our organization’s website (https://www.pdxprivacy.org), in our newsletter, at public events, to journalists, and potentially at meetings of government bodies.

Please let me know if you need any further information or clarification.

In the event that you choose to withhold or redact the records, I ask that you provide a detailed explanation of the statutory and/or case law upon which each rejection or redaction is based.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Chris Bushick

Upload documents directly: https://www.muckrock.com/

To clarify, you are asking me to search everyone in the entire City, including the Police Bureau and the Auditor's Office? This includes 30 bureaus and over 6000 employees. I would suggest you at least leave out the Police Bureau. Please confirm. Thank you.
Carrie Wilton Paralegal (she/her) (503) 823-3091
If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov Ability to Appeal:
If you were denied the right to inspect or to receive a copy of any public record of the City of Portland you may seek review of the public body's determination pursuant to ORS 192.411, 192.415, 192.418, 192.422, 192.427 and 192.431.

Attachments:
Responsive.pdf (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HXmoon8bUdJMgoBOcXKIVU-2FxY4uAs9w38lTMpsKseqzAA3T0I0n3AoOmdRAv9VD5FfzWT5Ym97CeW-2FEWtVebS4uF-2FzfyhLtzfncl8c0af08qWfhJYFW4jMnzuaGm5eRLsnGG3kWZHdv6ayw2OVWqo-2FZOnEVMK23ZXlDgc6ooAYHHVQoN-2Bv2S8PE7DEpBTV2vbw-3D-3D9xPv_tMtB37djZpGJNPCmP94Ew-2FEJQ5JQ1KhLDJCfOGyQCESJgCixOUCF81ObLIz4mpb78UDLIKzdS3-2BnFA4YFQUpY3knv0dveLi2Pr91DD-2FpfFCnIit7jPD6fL20f9H2ENPwJTG-2FNuY0y596gdacIzcO0v8ROV-2BK8-2Fy3SH83vuPRAflFy0s2VHZG5NBtCjpmE844mX0cR1vdKqXc-2BY3yjKE9j8tcDRVxII0pphYE9sBR-2BECe-2BelcAU5oRuICVQCejyGq-2B5pZ11YBzuCBrk2pKSWLJlqEZyXXXsrjZ3qZ5nxfdh4H0ZzxnGHiyEGTZdakBjxhK1umGyVreOOYcpYnkT0NiVbU3198dZqTlqdB9PpBIpOiPcbuhna7cVDrZhMOuvbgpeRTbqBcIxCFP854sZsJ-2Fg-3D-3D)
Updated_Responsive.pdf (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HXmoon8bUdJMgoBOcXKIVU-2FxY4uAs9w38lTMpsKseqzAA3T0I0n3AoOmdRAv9VD5FfzWT5Ym97CeW-2FEWtVebS4uF-2FzfyhLtzfncl8c0af08qWfhJYFW4jMnzuaGm5eRLsqVz9xdTPfF7RqR7z3PWsKYpdp4pYKlFTCD4-2F0pZ5y3RJPqvxmUoldhsvO9UNLv-2FIQ-3D-3DRued_tMtB37djZpGJNPCmP94Ew-2FEJQ5JQ1KhLDJCfOGyQCESJgCixOUCF81ObLIz4mpb78UDLIKzdS3-2BnFA4YFQUpY3knv0dveLi2Pr91DD-2FpfFCnIit7jPD6fL20f9H2ENPwJTG-2FNuY0y596gdacIzcO0v8ROV-2BK8-2Fy3SH83vuPRAflFy0s2VHZG5NBtCjpmE844mX0cR1vdKqXc-2BY3yjKE9j8tcDRVxII0pphYE9sBR-2BECe-2BelcAU5oRuICVQCejyGqHaOj53Bi9BLcCY-2FRMIsxDcxGzZ18LZ6-2BJpMhvubNwYgFfnX3rfveVcY9oltlXfjTboA5ya50e0MIqjeBVSeQWkLaOAKHXoYHYQ9cQfI-2BHcu5-2F7bpMHCLNaZgQjzZDusIO-2BGo2ogdwptOeSu0TTwVeQ-3D-3D)

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RE: City Public Records Request of May 25, 2022 Reference # C229782-052522

Dear Chris,
The City received a Public Records Request from you on May 25, 2022 for the following: "To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

All email exchanges—including incoming messages, outgoing messages, forwards, and attachments—between all city departments and ShotSpotter representatives from April 1, 2022 to present. ShotSpotter representatives can be identified by searching the department's email system for addresses ending in "@shotspotter.com."

I ask that all fees be waived as we intend to use the requested records to further public understanding of government functions and not for any commercial purpose. Our organization, PDX Privacy, advocates for privacy, government transparency, and digital rights in the Portland Metro Area. The details will bring transparency to area residents and inform public debate around the costs, desirability, efficacy, and the overall impact of ShotSpotter use on Portland residents and visitors.

We intend to disseminate the information on our organization’s website (https://www.pdxprivacy.org), in our newsletter, at public events, to journalists, and potentially at meetings of government bodies.

Please let me know if you need any further information or clarification.

In the event that you choose to withhold or redact the records, I ask that you provide a detailed explanation of the statutory and/or case law upon which each rejection or redaction is based.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Chris Bushick

Upload documents directly: https://www.muckrock.com/
The requested records are attached or available online at the Portland Public Records Request Center by going to "My Public Records Center" and viewing this request.  To view this request, choose the "View My Requests" button and select the "Details" button for this request.  Then scroll down past the details of your request to where "Attachments" are located (right before "Message History").  Some of the public records requested are exempt from disclosure and will be redacted. The City asserts the following exemptions to disclosure:
Records are exempt under ORS 192.345(22) interference with property or services
Records are exempt under ORS 192.345(23) security measures

I have searched the City as well as PPB sworn personnel for communications with @shotspotter.com.
Please note, if you have been provided with emails or text messages as a part of your request, they may have been converted to Greenwich Mean Time (GMT).  Additionally, please note that if your search is pulling emails from a global address list, only current employees in that global address list will be included.  Global address lists do not contain emails of departed employees.
Pursuant to ORS 192.329(2)(b) and ORS 192.338, the City now considers your request fulfilled and it will be closed.  Please note, messages on closed requests will not be monitored.
Ability to Appeal:
If you were denied the right to inspect or to receive a copy of any public record of the City of Portland you may seek review of the public body's determination pursuant to ORS 192.401, 192.411, 192.415, 192.418, 192.422, 192.427 and 192.431.

Sincerely,
Carrie WiltonParalegal (she/her) (503) 823-3091 If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov