Portland Shotspotter
It is a clone of this request.
| Tracking # |
S283207-050923 |
| Submitted | May 9, 2023 |
MuckRock users can file, duplicate, track, and share public records requests like this one. Learn more.
Communications
From: Johana Bhuiyan
To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
1) All records of scheduled meetings between ShotSpotter or SoundThinking representatives and Portland police, including the chief/commissioner since November 1, 2022 including any written or recorded notes from the meetings.
2) All records of scheduled meetings between ShotSpotter/SoundThinking representatives and Portland police public information or media relations department since November 1, 2022 included any written or recorded notes from the meetings.
3) All email exchanges -- including incoming messages, outgoing messages, forwards, and attachments -- between the department's chief/commissioner and other police officers and ShotSpotter/SoundThinking representatives since November 1, 2022. ShotSpotter representatives can be identified by searching the department's email system for addresses ending in "@shotspotter.com" or "@soundthinking.com"
4) All emails exchanges–including incoming messages, outgoing messages, forwards, and attachments–between the department's public information and/or media relations staff members and ShotSpotter/SoundThinking representatives since November 1, 2021. ShotSpotter representatives can be identified by searching the department's email system for addresses ending in "@shotspotter.com" or "@soundthinking.com"
5) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on police use of Shotspotter/SoundThinking. This includes A) any notes taking during meetings that discussed the use of Shotspotter/SoundThinking, B) any explanations (whether internally or externally generated) of how this program works, and C) any other document that has been used to help explain the use of this program to any party, including internal documentation, public relations materials, and executive summaries.
I ask that all fees be waived as I intend to use the requested records to further public understanding of government functions and not for any commercial purpose.
In the event that you choose to withhold or redact the records, I ask that you provide a detailed explanation of the statutory and/or case law upon which each rejection or redaction is based.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Johana Bhuiyan
From: Portland Police Bureau
RE: Public Records Request#: S283207-050923
Dear Johana Bhuiyan,
PAYMENT DUE
The City may be the custodian of at least some of the requested public records and a payment is due to continue processing this request. Please log into the Portland Public Records Request Center to pay these fees.
Fees include research time to locate and analyze the requested records, even if no records are located or if the requested records are determined to be exempt from disclosure. We will not be working on your request until we receive the payment.
Please log in to the Portland Public Records Request Center (copy and right click this link to open it in your browser) and make a payment on this request.
You may pay by electronic check or credit card by going to "My Public Records Request Center" and select "View My Invoices." Then scroll to find your open invoice and select "Make Payment." Follow the screen prompts to make a payment.
Due to the current state of emergency, most City offices are not staffed. Consequently, if you mail a check it could delay the response time and it is preferable that you use the online payment portal to make an electronic payment. However, if you need to mail a check, please reply to this message and ask for the correct address. Please be sure and provide your Reference Number (S283207-050923) on your check.
Please be advised that pursuant to ORS 192.329(3)(b) and (4)(b), your public records request will be closed if payment is not received within sixty (60) days of this invoice.
Sincerely,
City of Portland Public Records Responder
*Please note that you will need to disable your pop-up blocker on your browser's settings in order to make an online payment.
*Please see this Answer for more information: A006257-010816 If you are having technical difficulties with the website, please contact the website administrator by phone or email. (503) 823-6040 or prrhelp@portlandoregon.gov
From: Portland Police Bureau
RE: Police General Records Request of May 09, 2023 Reference # S283207-050923
Dear Johana,
The City of Portland received a Public Records Request from you on May 09, 2023 for the following:
"To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
1) All records of scheduled meetings between ShotSpotter or SoundThinking representatives and Portland police, including the chief/commissioner since November 1, 2022 including any written or recorded notes from the meetings.
2) All records of scheduled meetings between ShotSpotter/SoundThinking representatives and Portland police public information or media relations department since November 1, 2022 included any written or recorded notes from the meetings.
3) All email exchanges -- including incoming messages, outgoing messages, forwards, and attachments -- between the department's chief/commissioner and other police officers and ShotSpotter/SoundThinking representatives since November 1, 2022. ShotSpotter representatives can be identified by searching the department's email system for addresses ending in "@shotspotter.com" or "@soundthinking.com"
4) All emails exchanges–including incoming messages, outgoing messages, forwards, and attachments–between the department's public information and/or media relations staff members and ShotSpotter/SoundThinking representatives since November 1, 2021. ShotSpotter representatives can be identified by searching the department's email system for addresses ending in "@shotspotter.com" or "@soundthinking.com"
5) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on police use of Shotspotter/SoundThinking. This includes A) any notes taking during meetings that discussed the use of Shotspotter/SoundThinking, B) any explanations (whether internally or externally generated) of how this program works, and C) any other document that has been used to help explain the use of this program to any party, including internal documentation, public relations materials, and executive summaries.
I ask that all fees be waived as I intend to use the requested records to further public understanding of government functions and not for any commercial purpose.
In the event that you choose to withhold or redact the records, I ask that you provide a detailed explanation of the statutory and/or case law upon which each rejection or redaction is based.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Johana Bhuiyan
Upload documents directly: https://www.muckrock.com/
You have requested a fee waiver from the City of Portland for the fees associated with your public records request. The City requests the following information to evaluate your fee waiver request:
1) How do you or your organization intend to use the information? (Please answer regarding the specific information requested as opposed to speaking generally regarding information on the general topic requested);
2) How will the information benefit the wider public? (Please explain how this specific information assists the public given the information already provided to the public on this topic);
3) How do you or your organization intend to disseminate the information to the wider public?
Without responses to all 3 of these questions it may be difficult, or even impossible, to assess whether the requested disclosure is in the public interest because it will primarily benefit the public.
Please also bear in mind that the Bureau providing the records must weigh the public's interest in disclosure against the cost to the public of fulfilling the request without reimbursement. As part of that balancing of interests, the City may consider the volume of the records requested. Please discuss whether a more narrowly tailored, and thus less expensive, request could equally meet the public interest.
Please note that if you have already made a payment on this request, we will be unable to provide you with a refund. If you have any questions regarding your fee waiver, please call (503) 823-0708. Be sure to leave your reference number when you leave a voicemail.
Sincerely,
PPB Queue
If you are having technical difficulties with the website, please contact the website administrator by phone or email. (503) 823-6040 or prrhelp@portlandoregon.gov (mailto:prrhelp@portlandoregon.gov)
From: Portland Police Bureau
Dear Johana:
The City of Portland acknowledges receipt of your Public Records Request. Your request was received in this office on May 09, 2023 and given the reference number S283207-050923 for tracking purposes.
Record Requested: To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
1) All records of scheduled meetings between ShotSpotter or SoundThinking representatives and Portland police, including the chief/commissioner since November 1, 2022 including any written or recorded notes from the meetings.
2) All records of scheduled meetings between ShotSpotter/SoundThinking representatives and Portland police public information or media relations department since November 1, 2022 included any written or recorded notes from the meetings.
3) All email exchanges -- including incoming messages, outgoing messages, forwards, and attachments -- between the department's chief/commissioner and other police officers and ShotSpotter/SoundThinking representatives since November 1, 2022. ShotSpotter representatives can be identified by searching the department's email system for addresses ending in "@shotspotter.com" or "@soundthinking.com"
4) All emails exchanges–including incoming messages, outgoing messages, forwards, and attachments–between the department's public information and/or media relations staff members and ShotSpotter/SoundThinking representatives since November 1, 2021. ShotSpotter representatives can be identified by searching the department's email system for addresses ending in "@shotspotter.com" or "@soundthinking.com"
5) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on police use of Shotspotter/SoundThinking. This includes A) any notes taking during meetings that discussed the use of Shotspotter/SoundThinking, B) any explanations (whether internally or externally generated) of how this program works, and C) any other document that has been used to help explain the use of this program to any party, including internal documentation, public relations materials, and executive summaries.
I ask that all fees be waived as I intend to use the requested records to further public understanding of government functions and not for any commercial purpose.
In the event that you choose to withhold or redact the records, I ask that you provide a detailed explanation of the statutory and/or case law upon which each rejection or redaction is based.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Johana Bhuiyan
Upload documents directly: https://www.muckrock.com/
At this time, the City is uncertain whether it is the custodian of the requested record. The City will review your request to determine if it has responsive records. The City will then gather an estimate of the costs to provide copies of requested public records for which the City does not claim an exemption from disclosure. The City is permitted to charge its actual costs to provide records. Fees include research time to locate and analyze the requested records, even if no records are located or if the requested records are determined to be exempt from disclosure.
Please be advised that a pre-payment from you may be required. If a pre-payment is required, you will receive a separate notice with instructions. You may click here to access the payments page.
You can monitor the progress of your request at the link below. Responding to individual inquires by phone or email diverts the staff from responding to requests and may further delay your receipt of records. Thank you for using the Portland Public Records Request Center. Please note that the Police Bureau is currently experiencing a significant backlog of public records requests (both electronic and hardcopy requests). Please expect your request to take up to 12 weeks to be processed. For status updates concerning your public records request please refer to the Portland Public Records Request Center via the link below. While we cannot expedite every request, if you have an urgent need for the record such as a court date or an issue involving identity theft, please call the Police Bureau directly at (503) 823-0756. Thank you for your patience.
From: Johana Bhuiyan
Hello please find my answers for the reasons for a fee waiver.
You have requested a fee waiver from the City of Portland for the fees associated with your public records request. The City requests the following information to evaluate your fee waiver request:
1) How do you or your organization intend to use the information? (Please answer regarding the specific information requested as opposed to speaking generally regarding information on the general topic requested);
The emails obtained through this request may be used as the basis of an article on the ongoing deliberations about which gunshot detection firm to work with.
2) How will the information benefit the wider public? (Please explain how this specific information assists the public given the information already provided to the public on this topic);
We believe there is a strong public interest in reporting these matters, not least because Shotspotter/SoundThinking is a rapidly growing policing technology company on which hundreds of police departments rely and the company is working actively to secure a contract with the Portland Police Bureau. Because this is a public procurement process, the public has a strong interest in full transparency into this process and conversations that are happening between public officials such as the police and any vendors they are considering working with.
3) How do you or your organization intend to disseminate the information to the wider public?
After reviewing the documents we will determine if they warrant coverage through some sort of journalistic work including but not limited to written articles, podcasts, or videos.
From: Portland Police Bureau
--- Please respond above this line ---
RE: Police General Records Request of May 09, 2023 Reference #S283207-050923
Dear Johana,
The City of Portland received a Public Records Request from you on May 09, 2023 for the following: "To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
1) All records of scheduled meetings between ShotSpotter or SoundThinking representatives and Portland police, including the chief/commissioner since November 1, 2022 including any written or recorded notes from the meetings.
2) All records of scheduled meetings between ShotSpotter/SoundThinking representatives and Portland police public information or media relations department since November 1, 2022 included any written or recorded notes from the meetings.
3) All email exchanges -- including incoming messages, outgoing messages, forwards, and attachments -- between the department's chief/commissioner and other police officers and ShotSpotter/SoundThinking representatives since November 1, 2022. ShotSpotter representatives can be identified by searching the department's email system for addresses ending in "@shotspotter.com" or "@soundthinking.com"
4) All emails exchanges–including incoming messages, outgoing messages, forwards, and attachments–between the department's public information and/or media relations staff members and ShotSpotter/SoundThinking representatives since November 1, 2021. ShotSpotter representatives can be identified by searching the department's email system for addresses ending in "@shotspotter.com" or "@soundthinking.com"
5) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on police use of Shotspotter/SoundThinking. This includes A) any notes taking during meetings that discussed the use of Shotspotter/SoundThinking, B) any explanations (whether internally or externally generated) of how this program works, and C) any other document that has been used to help explain the use of this program to any party, including internal documentation, public relations materials, and executive summaries.
I ask that all fees be waived as I intend to use the requested records to further public understanding of government functions and not for any commercial purpose.
In the event that you choose to withhold or redact the records, I ask that you provide a detailed explanation of the statutory and/or case law upon which each rejection or redaction is based.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Johana Bhuiyan
Upload documents directly: https://www.muckrock.com/
Please note that the City recently announced it would not be using any shot detection technology.
You were one of several requesters who was asked for communications related to ShotSpotter. The request for communications are broad, will be time consuming and expensive to fill. In an effort to provide transparency, and to fill as many requests as possible. The City tried to create a search that would be responsive to most of the requests. This search returned over 800 documents which the City has reviewed and is providing to you at no charge. Furthermore, there is no contract nor has there ever been with ShotSpotter so if that is part of your request, there are no responsive documents. Finally, City Procurement has issued a new request for proposals in this area and that has not been finalized.
The city ran the following search an email communications:
Email (Includes archives) of these individuals: James Crooker; Chuck Lovell; Mike Frome; Jami Resch; Jeff Bell; Mike Leasure for the following search terms: participants:"shotspotter.com" OR participants:"tridentdmg.com" OR participants:"gatewayir.com" and date range: 01/01/2021 to 01/11/2023.
Hopefully with these records, and that information your request has been met and therefore the city is closing it
Please respond within 10 business days if there are additional records that you are seeking, and I will re-open this request and provide you a cost and time estimate otherwise, at this time the city considers your request for filled, and it will be closed.
The records are available online at the Portland Public Records Request Center by going to "My Public Records Center" and viewing this request. To view this request, choose the "View My Requests" button and select the "Details" button for this request. Then scroll down past the details of your request to where "Attachments" are located (right before "Message History"). Some of the public records requested are exempt from disclosure and will be redacted The City asserts the following exemptions to disclosure: Please note, if you have been provided with emails or text messages as a part of your request, they may have been converted to Greenwich Mean Time (GMT). Additionally, please note that if your search is pulling emails from an email distribution list, only current employees in that list will be included. Email distribution lists do not contain emails of departed employees.
ORS 192.355(9) disclosure prohibited by Oregon law, incorporating ORS 646A.600 et seq. Records are exempt under ORS 192.345(22) interference with property or services
Records are exempt under ORS 192.345(23) security measures
Pursuant to ORS 192.329(2)(b) and ORS 192.338, the City now considers your request fulfilled and it will be closed. Please note, messages on closed requests will not be monitored.
Ability to Appeal:
If you were denied the right to inspect or to receive a copy of any public record of the City of Portland you may seek review of the public body's determination pursuant to ORS 192.401, 192.411, 192.415, 192.418, 192.422, 192.427 and 192.431.
Austin Axelrod Paralegal (he/him) 503-823-4059
If you are having technical difficulties with the website, please contact the website administrator by phone or email. (503) 823-6040 or prrhelp@portlandoregon.gov Ability to Appeal:
If you were denied the right to inspect or to receive a copy of any public record of the City of Portland you may seek review of the public body's determination pursuant to ORS 192.411, 192.415, 192.418, 192.422, 192.427 and 192.431.
From: Johana Bhuiyan
Hello,
Hope you're well. The documents I received are not what I requested. I requested all documents including records of scheduled meetings, email exchanges and instructional documents between ShotSpotter or SoundThinking representatives and Portland police, including the chief/commissioner ~ since ~ November 1, 2022 including any written or recorded notes from the meetings. Instead I received a duplicate of documents I received in response to a previous request between 2021 to November 2022. My request was for all of these documents since November 1, 2022 until the time of my request. Can you please provide the correct requested documents between November 1, 2022 and the present, or at least between November 1, 2022 and the day of my original request of May 9, 2023? Thank you.
From: Portland Police Bureau
--- Please respond above this line ---
RE: Police General Records Request of May 09, 2023 Reference # S283207-050923
Dear Johana,
The City of Portland received a Public Records Request from you on May 09, 2023 for the following: "To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
1) All records of scheduled meetings between ShotSpotter or SoundThinking representatives and Portland police, including the chief/commissioner since November 1, 2022 including any written or recorded notes from the meetings.
2) All records of scheduled meetings between ShotSpotter/SoundThinking representatives and Portland police public information or media relations department since November 1, 2022 included any written or recorded notes from the meetings.
3) All email exchanges -- including incoming messages, outgoing messages, forwards, and attachments -- between the department's chief/commissioner and other police officers and ShotSpotter/SoundThinking representatives since November 1, 2022. ShotSpotter representatives can be identified by searching the department's email system for addresses ending in "@shotspotter.com" or "@soundthinking.com"
4) All emails exchanges–including incoming messages, outgoing messages, forwards, and attachments–between the department's public information and/or media relations staff members and ShotSpotter/SoundThinking representatives since November 1, 2021. ShotSpotter representatives can be identified by searching the department's email system for addresses ending in "@shotspotter.com" or "@soundthinking.com"
5) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on police use of Shotspotter/SoundThinking. This includes A) any notes taking during meetings that discussed the use of Shotspotter/SoundThinking, B) any explanations (whether internally or externally generated) of how this program works, and C) any other document that has been used to help explain the use of this program to any party, including internal documentation, public relations materials, and executive summaries.
I ask that all fees be waived as I intend to use the requested records to further public understanding of government functions and not for any commercial purpose.
In the event that you choose to withhold or redact the records, I ask that you provide a detailed explanation of the statutory and/or case law upon which each rejection or redaction is based.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Johana Bhuiyan
Upload documents directly: https://www.muckrock.com/
Please note, one of the records is still being reviewed by the City Attorney's Office. I have provided this initial batch because I wanted to get some records to you as soon as possible.
The requested records are attached or available online at the Portland Public Records Request Center by going to "My Public Records Request Center" - "View My Requests" - and clicking the button "View Files."
Please note, if you have been provided with emails or text messages as a part of your request, they may have been converted to Greenwich Mean Time (GMT). Additionally, please note that if your search is pulling emails from a global address list, only current employees in that global address list will be included. Global address lists do not contain emails of departed employees.
Sincerely,
Austin Axelrod
Paralegal (he/him) 503-823-4059 If you are having technical difficulties with the website, please contact the website administrator by phone or email. (503) 823-6040 or prrhelp@portlandoregon.gov
From: Portland Police Bureau
--- Please respond above this line ---
RE: Police General Records Request of May 09, 2023 Reference # S283207-050923
Dear Johana,
The City of Portland received a Public Records Request from you on May 09, 2023 for the following: "To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
1) All records of scheduled meetings between ShotSpotter or SoundThinking representatives and Portland police, including the chief/commissioner since November 1, 2022 including any written or recorded notes from the meetings.
2) All records of scheduled meetings between ShotSpotter/SoundThinking representatives and Portland police public information or media relations department since November 1, 2022 included any written or recorded notes from the meetings.
3) All email exchanges -- including incoming messages, outgoing messages, forwards, and attachments -- between the department's chief/commissioner and other police officers and ShotSpotter/SoundThinking representatives since November 1, 2022. ShotSpotter representatives can be identified by searching the department's email system for addresses ending in "@shotspotter.com" or "@soundthinking.com"
4) All emails exchanges–including incoming messages, outgoing messages, forwards, and attachments–between the department's public information and/or media relations staff members and ShotSpotter/SoundThinking representatives since November 1, 2021. ShotSpotter representatives can be identified by searching the department's email system for addresses ending in "@shotspotter.com" or "@soundthinking.com"
5) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on police use of Shotspotter/SoundThinking. This includes A) any notes taking during meetings that discussed the use of Shotspotter/SoundThinking, B) any explanations (whether internally or externally generated) of how this program works, and C) any other document that has been used to help explain the use of this program to any party, including internal documentation, public relations materials, and executive summaries.
I ask that all fees be waived as I intend to use the requested records to further public understanding of government functions and not for any commercial purpose.
In the event that you choose to withhold or redact the records, I ask that you provide a detailed explanation of the statutory and/or case law upon which each rejection or redaction is based.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Johana Bhuiyan
Upload documents directly: https://www.muckrock.com/
The requested records are attached or available online at the Portland Public Records Request Center by going to "My Public Records Center" and viewing this request. To view this request, choose the "View My Requests" button and select the "Details" button for this request. Then scroll down past the details of your request to where "Attachments" are located (right before "Message History"). Some of the public records requested are exempt from disclosure and will be redacted. The City asserts the following exemptions to disclosure:
ORS 192.355(8) disclosure prohibited by federal law or regulations, incorporating 17 USC §§ 106, 107, 501 copyright.
ORS 192.345(2) trade secrets
Pursuant to ORS 192.329(2)(b) and ORS 192.338, the City now considers your request fulfilled and it will be closed. Please note, messages on closed requests will not be monitored.
Ability to Appeal:
If you were denied the right to inspect or to receive a copy of any public record of the City of Portland you may seek review of the public body's determination pursuant to ORS 192.401, 192.411, 192.415, 192.418, 192.422, 192.427 and 192.431.
Sincerely,
Austin AxelrodParalegal (he/him) 503-823-4059 If you are having technical difficulties with the website, please contact the website administrator by phone or email. (503) 823-6040 or prrhelp@portlandoregon.gov
Files
pages