Dear Taylor:

The City of Portland acknowledges receipt of your Public Records Request.  Your request was received in this office on April 30, 2018 and given the reference number C067952-043018 for tracking purposes.

Record Requested:  Pursuant to the Oregon Public Records Law, I hereby request the following records:I would like to obtain all emails sent to, from, or copied to Charlie Hales, former Mayor from January 1, 2015 to Present day, containing any of the following non-case-sensitive key-strings: 'EB-5', 'Regional Center', 'USCIS' or 'EB5'.The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.Sincerely,Taylor S. Amarel[original email attached]

At this time, the City is uncertain whether it is the custodian of the requested record.  The City will review your request to determine if it has responsive records.  The City will then gather an estimate of the costs to provide copies of requested public records for which the City does not claim an exemption from disclosure.  The City is permitted to charge its actual costs to provide records.  Fees include research time to locate and analyze the requested records, even if no records are located or if the requested records are determined to be exempt from disclosure.

You can monitor the progress of your request at the link below.  Thank you for using the Portland Public Records Request Center.
To monitor the progress or update your request click here:
Portland Public Records Request Center (https://PORTLANDOR.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=67952&coid=)

Dear Taylor Amarel,

Thank you for registering with the City of Portland Public Records Request Center.  Below is your login information: (https://www.portlandoregon.gov/66961)

Login: requests@muckrock.com Password:  4580a0de88

Visit this link to log in and to access and manage your public records requests. (https://www.portlandoregon.gov/66961)

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

RE: City Public Records Request of April 30, 2018 Reference # C067952-043018

Dear Taylor,

The City received a Public Records Request from you on April 30, 2018 for the following:
"Pursuant to the Oregon Public Records Law, I hereby request the following records:I would like to obtain all emails sent to, from, or copied to Charlie Hales, former Mayor from January 1, 2015 to Present day, containing any of the following non-case-sensitive key-strings: 'EB-5', 'Regional Center', 'USCIS' or 'EB5'.The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.Sincerely,Taylor S. Amarel[original email attached]"

You have requested a fee waiver from the City of Portland for the fees associated with your public records request.  Your request is complicated enough to require me to complete a cost estimate according to statute.  I want to give you an opportunity to provide more information related to your waiver request while I prepare my estimate.  Please provide the following information to help me evaluate your fee waiver request:

1) How do you or your organization intend to use the information?  (Please answer regarding the specific information requested as opposed to speaking generally regarding information on the general topic requested);

2) How will the information benefit the wider public?  (Please explain how this specific information assists the public given the information already provided to the public on this topic);

3) How do you or your organization intend to disseminate the information to the wider public?
Without responses to all 3 of these questions it may be difficult, or even impossible, to assess whether the requested disclosure is in the public interest because it will primarily benefit the public.
Please also bear in mind that the Bureau providing the records must weigh the public's interest in disclosure against the cost to the public of fulfilling the request without reimbursement.  As part of that balancing of interests, the City may consider the volume of the records requested.  Please discuss whether a more narrowly tailored, and thus less expensive, request could equally meet the public interest.
Sincerely,

JEN CLODIUS
Senior Management Analyst

--- Please respond above this line ---

RE: City Public Records Request of April 30, 2018 Reference #C067952-043018

Dear Taylor,

The City received a Public Records Request from you on April 30, 2018 for the following:
"Pursuant to the Oregon Public Records Law, I hereby request the following records: I would like to obtain all emails sent to, from, or copied to Charlie Hales, former Mayor from January 1, 2015 to Present day, containing any of the following non-case-sensitive key-strings: 'EB-5', 'Regional Center', 'USCIS' or 'EB5'.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.
Sincerely,
Taylor S. Amarel
[original email attached]"

This email serves as our cost estimate on your public records request.  Before proceeding, please confirm the following search criteria:
We are searching the following locations: Email (Includes archives) of these individuals: (former mayor) Charlie Hales for the following search terms: EB-5 OR Regional Center OR USCIS OR EB5 (requester assumes search is not case sensitive) and date range: 01/01/2015 to 04/30/2018.  If this search is incorrect or you would like to make any changes, please notify us immediately.

If we do not hear from you, we will proceed along these parameters.

The City may be the custodian of at least some of the requested public records and the estimated fees are $118.21. Approximately 10 business days after the deposit is paid, the records will be ready. However, they will not be provided until the final amount is paid. If the final amount incurred is less than the estimate, you will only be charged actual costs.  If the work significantly exceeds the estimate, the City will contact you with a new estimate. By paying the 50% deposit of $59.11, you are confirming this estimate and agreeing to pay the cost of fulfilling this public records request according to the conditions set forth by the City.  The costs may include the cost of locating records, reviewing records to redact exempt material, supervising the inspection of records, copying records, certifying records and mailing records, including the cost of searching for records.  We will not be working on your request until we receive the 50% deposit.
Please note that while -- depending on your response to the questions emailed earlier today -- I may be able to waive fees for my time, I cannot waive fees for the email search itself. That email search is the source of the $118.21 estimate.

Please reply to this message or log in to the Portland Public Records Request Center and indicate that you agree to pay the estimate.  You may pay by electronic check or credit card by going to "My Public Records Request Center" and select "View My Payments".  Then scroll to find an invoice in the status of "payment pending" and select "Make Payment".  Follow the screen prompts to make a payment.  Alternatively, you may mail a check made payable to "The City of Portland".  Please be sure and provide the Record Request Reference number (C067952-043018) on your check and mail it to:
JEN CLODIUS
1120 SW 5th Ave, Ste 1250 Portland, OR 97204
Please note that you will need to disable your pop-up blocker in your browser settings in order to make an online payment.

Sincerely,

JEN CLODIUS
Senior Management Analyst

If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov
To monitor the progress or update your request click here:
Portland Public Records Request Center (https://www.portlandoregon.gov/66961?qaframe=CustomerIssues.aspx)

Hello,

Unfortunately your email was not recognized and been routed accordingly.  Please be advised that if you wish to submit a new request or check on the status of an already submitted request, you should visit the has not City of Portland Public Records Requests Center. (https://portlandor.mycusthelp.com/WEBAPP/_rs/CustomerHome.aspx)
If you need further assistance, you can call the PRR Help Line at (503) 823-6040 or email prrhelp@portlandoregon.gov
Email Subject: RE: Oregon Public Records Law Request #C067952-043018 Email Body: TO: "Portland Public Records Request Center"[portlandor@mycusthelp.net]Office of Management and FinanceOPRL OfficeRoom 12501120 Southwest 5th AvenuePortland, OR 97204May 1, 2018This is a follow up to request number C067952-043018:Thank you.I can confirm that the search parameters are correct.I make payment shortly either online or if possible via check.Thank you,Taylor AmarelFiled via MuckRock.comE-mail (Preferred): 52927-44015451@requests.muckrock.comUpload documents directly: https://www.muckrock.com/accounts/agency_login/office-of-management-and-finance-5839/former-portland-mayor-emails-52927/?email=portlandor%40mycusthelp.net&uuid-login=1c38add8-04b3-42e6-89bb-caa41155b534#agency-replyIs this email coming to the wrong contact? Something else wrong? Use the above link to let us know.For mailed responses, please address (see note):MuckRock NewsDEPT MR 52927411A Highland AveSomerville, MA 02144-2516PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.---On April 30, 2018:
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

Dear Taylor,
We received your request for assistance accessing the Portland Public Records Center website. Below is your temporary password. Please use it to log in to the website at the following address: https://www.portlandoregon.gov/66961 (https://www.portlandoregon.gov/66961) Login: requests@muckrock.com Temporary Password: 0dacf21d81

After logging in, you will be required to create a new, permanent password.  Please keep your password secret.
Thank you,

City of Portland
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

Hello Taylor,

We received your request for assistance accessing the Portland Public Records Center website.  Please be advised that, pursuant to your request, your password has changed.

City of Portland
Portland Public Records Request Center (https://www.portlandoregon.gov/66961?qaframe=CustomerHome.aspx)

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

RE:  Public Records Request#: C067952-043018

Dear Taylor Amarel,

We have received your payment on invoice number P023995-043018 of $59.11 on 04/30/2018 for Request #C067952-043018.

Your confirmation# is 76458428.

If you are paying the estimate, we will now begin working on gathering documents responsive to your request.  Once we have gathered the documents, a final statement of the remaining balance owed will be sent to you.  This amount may change from the estimate depending on how much time and labor is actually spent on your request.  Full payment is required before we release the records to you.

If you are making your final payment, we will contact you once your request is fulfilled and the documents are available for you online at " My Public Records Request Center". (https://www.portlandoregon.gov/66961?qaframe=Login.aspx%3FsSessionID%3D%26target%3D%252fWEBAPP%252f_rs%252fCustomerIssues.aspx)

Sincerely,

The City of Portland

--- Please respond above this line ---

RE: City Public Records Request of April 30, 2018 Reference # C067952-043018

Dear Taylor,

The City received a Public Records Request from you on April 30, 2018 for the following:
"Pursuant to the Oregon Public Records Law, I hereby request the following records: I would like to obtain all emails sent to, from, or copied to Charlie Hales, former Mayor from January 1, 2015 to Present day, containing any of the following non-case-sensitive key-strings: 'EB-5', 'Regional Center', 'USCIS' or 'EB5'.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.
Sincerely,
Taylor S. Amarel
[original email attached]"

We would like to clarify with you what records you are seeking.  Please reply to this message or log in to the Portland Public Records Request Center to update this request.  Specifically,
"regional center" was one of the search terms you specified. Based on your other search terms, I am assuming that you're looking for email relating to immigration issues. Is that correct? I've just gotten back the results of the email search, and am finding hits for "Tanasbourne/Amberglen Regional Center" (which is a planning area in a neighborhood), "Metro Regional Center" (which is home of the Portland Metro area's governing body), "Gateway Regional Center" (which is a transportation hub), and the like. Please confirm that you are looking for immigration-related email.
Please respond within 10 days of this email.  Thank you.

JEN CLODIUS
Senior Management Analyst
If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov
To monitor the progress or update your request click here:
Portland Public Records Request Center (https://www.portlandoregon.gov/66961?qaframe=CustomerIssues.aspx)

Hello,

Unfortunately your email was not recognized and been routed accordingly.  Please be advised that if you wish to submit a new request or check on the status of an already submitted request, you should visit the has not City of Portland Public Records Requests Center. (https://portlandor.mycusthelp.com/WEBAPP/_rs/CustomerHome.aspx)
If you need further assistance, you can call the PRR Help Line at (503) 823-6040 or email prrhelp@portlandoregon.gov
Email Subject: RE: Oregon Public Records Law Request #C067952-043018 Email Body: TO: [portlandor@mycusthelp.net]Office of Management and FinanceOPRL OfficeRoom 12501120 Southwest 5th AvenuePortland, OR 97204May 18, 2018This is a follow up to request number C067952-043018:Hello,Thank you for your diligence on this request. You are correct, I am only looking for records pertaining to immigration regional centers.Thank you,Taylor AmarelFiled via MuckRock.comE-mail (Preferred): 52927-44015451@requests.muckrock.comUpload documents directly: https://www.muckrock.com/accounts/agency_login/office-of-management-and-finance-5839/former-portland-mayor-emails-52927/?email=portlandor%40mycusthelp.net&uuid-login=197b2ee1-bc3d-4c5c-92c4-3b3e74e1c4a3#agency-replyIs this email coming to the wrong contact? Something else wrong? Use the above link to let us know.For mailed responses, please address (see note):MuckRock NewsDEPT MR 52927411A Highland AveSomerville, MA 02144-2516PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.---On May 17, 2018:
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

--- Please respond above this line ---
RE:
City Public Records Request of April 30, 2018 Reference# C067952-043018
Dear Taylor,
This City received a Public Records Request from you on
April 30, 2018 for the following:
Pursuant to the Oregon Public Records Law, I hereby request the following records: I would like to obtain all emails sent to, from, or copied to Charlie Hales, former Mayor from January 1, 2015 to Present day, containing any of the following non-case-sensitive key-strings: 'EB-5', 'Regional Center', 'USCIS' or 'EB5'.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.
Sincerely,
Taylor S. Amarel
[original email attached]
Previously, I provided you with an estimate in the amount of $ 316.31 .  On 04/30/2018 you paid $ 59.11 for your public records request.
After performing the work on your request, the actual fees due are $316.31
.  You asked for a fee waiver.  The City is granting you a waiver in the amount of $ 198.10.  Consequently, the final amount that you owe is $ 59.10.
Please make your final payment by going to "My Public Records Request Center" and selecting "View My Payments".  Then scroll to find an invoice in the status of "payment pending" and select "Make Payment".  Follow the screen prompts to make a payment.  Alternatively, you may mail a check made payable to "The City of Portland".  Please make sure to include the Record Reference number, (
C067952-043018) on your check and mail it to:
JEN CLODIUS
1120 SW 5th Ave, Ste 1250
Portland, OR 97204
Please note that you will need to disable your pop-up blocker in your browser settings in order to make an online payment.
Sincerely,
JEN CLODIUS
Senior Management Analyst
If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov
To monitor the progress or update your request click here:
Portland Public Records Request Center (https://www.portlandoregon.gov/66961?qaframe=CustomerIssues.aspx)

--- Please respond above this line ---

RE: City Public Records Request of April 30, 2018 Reference # C067952-043018

Dear Taylor,
The City received a Public Records Request from you on April 30, 2018 for the following: "Pursuant to the Oregon Public Records Law, I hereby request the following records: I would like to obtain all emails sent to, from, or copied to Charlie Hales, former Mayor from January 1, 2015 to Present day, containing any of the following non-case-sensitive key-strings: 'EB-5', 'Regional Center', 'USCIS' or 'EB5'.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.
Sincerely,
Taylor S. Amarel
[original email attached]"

The requested records for which the City does not claim an exemption from disclosure under ORS 192.410 to 192.505 are available online at the Portland Public Records Request Center by going to "My Public Records Request Center", "View My Requests" and clicking the button "View Files".
The City now considers your request fulfilled and it will be closed.  Please note, messages sent on closed requests will not be monitored.

Sincerely,
JEN CLODIUS
Senior Management Analyst If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov
To monitor the progress or update your request click here:
Portland Public Records Request Center (https://www.portlandoregon.gov/66961?qaframe=CustomerIssues.aspx)

--- Please respond above this line ---
RE:  City Public Records Request of April 30, 2018 Reference #C067952-043018
Dear Taylor,

The City received a Public Records Request from you on April 30, 2018 for the following: "Pursuant to the Oregon Public Records Law, I hereby request the following records: I would like to obtain all emails sent to, from, or copied to Charlie Hales, former Mayor from January 1, 2015 to Present day, containing any of the following non-case-sensitive key-strings: 'EB-5', 'Regional Center', 'USCIS' or 'EB5'.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.
Sincerely,
Taylor S. Amarel
[original email attached]"
File 19 wasn't exempt from disclosure; it was non-responsive. It was a meeting notice about transportation, and was held at the Metro Regional Center. It got pulled in the search because it hit "regional center" and I missed it when I did my first pass of deletions.
JEN CLODIUS Senior Management Analyst
If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov
To monitor the progress or update your request click here:
Portland Public Records Request Center (https://www.portlandoregon.gov/66961?qaframe=CustomerIssues.aspx)

Hello,

Unfortunately your email was not recognized and been routed accordingly.  Please be advised that if you wish to submit a new request or check on the status of an already submitted request, you should visit the has not City of Portland Public Records Requests Center. (https://portlandor.mycusthelp.com/WEBAPP/_rs/CustomerHome.aspx)
If you need further assistance, you can call the PRR Help Line at (503) 823-6040 or email prrhelp@portlandoregon.gov
Email Subject: RE: Oregon Public Records Law Request #C067952-043018 Email Body: TO: "Portland Public Records Request Center"[portlandor@mycusthelp.net]Office of Management and FinanceOPRL OfficeRoom 12501120 Southwest 5th AvenuePortland, OR 97204July 4, 2018This is a follow up to request number C067952-043018:Hi,Thanks so much for your help with this request! I really appreciate it.Sincerely,Taylor S. AmarelFiled via MuckRock.comE-mail (Preferred): 52927-44015451@requests.muckrock.comUpload documents directly: https://www.muckrock.com/accounts/agency_login/office-of-management-and-finance-5839/former-portland-mayor-emails-52927/?uuid-login=5b775a04-d132-4185-b3a6-710fc04d75b3&email=portlandor%40mycusthelp.net#agency-replyIs this email coming to the wrong contact? Something else wrong? Use the above link to let us know.For mailed responses, please address (see note):MuckRock NewsDEPT MR 52927411A Highland AveSomerville, MA 02144-2516PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.---On July 3, 2018:
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.