|Submitted||Nov. 6, 2017|
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To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following documents:
Absolutely any and all logs, reports, spreadsheets, databases, or other materials detailing all settlements or similar dispute resolutions to which this agency, or any division thereof, was a party, including, but not limited to, all conciliatory agreements related to complaints or court or legal proceedings against any representative of or office of this agency. Please include all available segregable data, including the entities involved, the date on which the initial complaint or court action was brought, the nature of the charge or complaint, the nature of the dispute resolution (i.e. in-court, out-of-court, in-agency mediation, third-party, etc.), any financial agreements associated with the settlement, and the date on which the case was closed.
Please provide all available materials from January 1, 2010 through October 31, 2017.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.
To Whom It May Concern:
I wanted to follow up on the following Public Records request, copied below, and originally submitted on Nov. 6, 2017. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thanks for your help, and let me know if further clarification is needed.
The attached letter was received in today's mail. A brief search of the City's public records portal yields no request that matches the one described in the letter. Please provide the reference number associated with the request for additional assistance.
It appears you are trying to make a public records request. Please go to the City's online Portland Public Records Request Center to make a request. Link: http://www.portlandoregon.gov/prr
Alternatively, please complete and sign an official City of Portland Public Records Request form. Link to form<http://www.portlandonline.com/auditor/index.cfm?&a=197568&c=35190> http://www.portlandoregon.gov/auditor/35190?a=197568 (Please note that requests made using the paper form, rather than through the online Request Center, take longer to process and must be provided directly to the Bureau who is the custodian of the records.).
To streamline the public records request process, the City of Portland has created a standard form pursuant to City Council Resolution No. 36563. Using this form will guide your request and make sure City bureaus receive your contact information and a clear, written request.
Filling out this form ensures that 1) There is limited ambiguity and delay in the process of responding; 2) The City has the necessary information in order to process your request; 3) The City has a record of the reason it released the documents; and 4) The City can fulfill the request in an organized manner. For more information, here is the Auditor’s website which describes our public records request processhttps://www.portlandoregon.gov/citycode/article/621215
JENIFER JOHNSTON | Senior Deputy City Attorney (She/Her)
PORTLAND OFFICE OF THE CITY ATTORNEY
1221 SW Fourth Avenue, Room 430
Portland, OR 97204
Voice: 503-823-3077 | Fax: 503-823-3089
Equal Access Notice: The City of Portland operates without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, marital status, age or disability according to all applicable non‐discrimination laws, Title VI of the Civil Rights Act, and Title II of the ADA<https://www.portlandoregon.gov/oehr/article/513751>. To help ensure equal access to City services, the City will provide translation and interpretation and will reasonably modify policies or procedures and provide auxiliary aids or services to persons with disabilities. For such requests please click here<https://www.portlandoregon.gov/oehr/article/454403> or call (503) 823-2559, TTY 503-823-6868 or Oregon Relay Service: 711.
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