Vehicle Financial Expenditures (Polk County Sheriff)

Jordan Lassiter filed this request with the Polk County Sheriff of Polk County, FL.
Multi Request Vehicle Financial Expenditures


From: Jordan Lassiter

To Whom It May Concern:

Pursuant to the Florida Sunshine Law, I hereby request the following records:

The current financial budget for expenditures towards vehicle purchases and repairs
Policy and Procedures to have vehicles purchased
Policy and Procedures for vehicle maintenance & repairs
Any vehicle purchases made between January 1st, 2021 -October 4th 2022 including the make year and model of the vehicle
Any vehicle repair Invoices for January 1st, 2021 -October 4th 2022
Any vehicle repair logs for January 1st ,2021-October 4th 2022

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.



From: Polk County Sheriff

Dear Jordan:

Thank you for your public records request via

The current PCSO budget for vehicle purchases (FY22-23) is $3,448,800. The current program budget for Fleet Maintenance is $12,342,255 (FY22-23). Attached are our General Orders (policies and procedures) regarding vehicle purchases and maintenance.

Regarding your requests for documents of "Any vehicle purchases made between January 1st, 2021-October 4th, 2022 including the make year and model of the vehicle," "Any repair Invoices for January 1st, 2021-October 4th, 2022," and "Any vehicle repair logs for January 1st, 2021-October 4th, 2022"-these requests will require extensive use of information technology resources and extensive use of clerical, supervisory assistance, or both. Therefore, pursuant to section 119.07(4)(d), Florida Statutes the agency requires that you provide a deposit in the amount of $1,418.43 before further work is done on this request.

This amount reflects the following: 6,413 pages of documents (vehicle work orders and vehicle orders) ($.15 per page) and 12 hours of staff time @$38.04 per hour to produce. The vehicle work orders state the repairs completed on each vehicle and vendor costs. If you want a copy of the physical vendor's invoice, this would take a week or two due to the extensive work-this is not included in the above estimate. A broad estimate to provide that level of detail would be somewhere between $1,500 and $3,500 additional dollars. Let us know if you are interested in these documents.

If for some reason it takes us less time to complete this request than anticipated, then we will refund you the un-used portion of your deposit. If it appears it is going to take us substantially more time to fulfill this request then we would let you know, and we may request another deposit.

Please pay by check or money order made payable to the Polk County Sheriff's Office, 1891 Jim Keene Blvd., Winter Haven, FL, 33880. Please make reference to your request with your payment and send it to my attention. We will begin preparing the documents as soon as we receive your deposit.


Scott Wilder, MPA | CPM
Director of Communications at Polk County Sheriff's Office

A 1891 Jim Keene Blvd. Winter Haven Florida 33880
P 863-298-6299 C 863-698-6174 E<>
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The Polk/PCSO crime rate is 45.1% less than the Florida state crime rate. The crime rate, which is the number of crimes per 100 residents, is down 6.4% from 2020 (1.26) to 2021 (1.18). This is the lowest crime rate ever measured in PCSO's jurisdiction! Since 1997, the year we launched our proactive crime fighting model (PROCAP), the crime rate in Polk County has fallen 82%.

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