EagleAI (Pima County Elections Department)

Caroline Haskins,
The Clerk of the Board's Office has received your request.
It will be processed and a response will be provided upon receipt of requested information.

If there are emails available in response to your request, they will be provided to you when the search is completed.

Thank you,
Clerk of the Board
520-724-8449

Dear Caroline Haskins,

We received a public information request from you on December 12, 2023. Your request mentioned:

“To Whom It May Concern:

I am requesting the records that relate to "EagleAI Network." This company describes itself as a software that flags voter registrations that appear to have issues.

Therefore, pursuant to Arizona Public Records Law, I hereby request the following records:

1) Any contracts, memorandums of understanding, purchase, orders, invoices, and receipts related to "EagleAI" OR "Eagle AI" OR "Eagle A.I."
(The following business names should be captured in the above keyword searches — but for clarity, the business names for Eagle AI include "EagleAI Network, LLC" + "Eagle AI, LLC "+ "Eagle AI Datasciences Inc" + "Eagle AI Solutions, LLC")

2) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of EagleAI. This includes:
A) any notes taken during meetings that discussed the use of "EagleAI" OR "Eagle AI" OR "Eagle A.I."
B) any explanations (whether internally or externally generated) of how "EagleAI" OR "Eagle AI" OR "Eagle A.I." works.
C) any other document that has been used to help explain the use of "EagleAI" OR "Eagle AI" OR "Eagle A.I." to any party, including internal documentation, public relations materials, and executive summaries.

3) Any emails as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention "EagleAI" OR "Eagle AI" OR "Eagle A.I." This includes any correspondence with EagleAI employees, and calendar invitations for meetings with these employees.

Please limit the time frame of all searches to 9/9/2020 to the time that this request is processed.

This FOI request is being filed in pursuit of a time-sensitive news story. Therefore, I ask that my request is expedited. When completing this request, please prioritize whichever records would take the least amount of time to be located and released. I would like these records in electronic format, sent via email or other digital method, and again, please release documents on a rolling basis, as they become available.

If there are any questions about my request, can provide any clarification that will help expedite the processing of my request, please contact me at emailcarolinehaskins@gmail.com. I am also happy to hop on the phone.

If you determine that any of the information qualifies for an exemption from disclosure, I ask you to note whether the exemption is discretionary, and if so whether it is necessary in this case to exercise your discretion to withhold the information. In any event, please provide a signed notification citing the legal authorities on which you rely if you determine that any of the information is exempt and will not be disclosed.

Also, I am a member of the news media as a reporter for Business Insider, and the requested documents are in the public interest and not being made for commercial purposes. Therefore, I ask that all fees are waived in the processing of my request. If fees associated with this request will be in excess of $25, kindly notify me in advance of fulfilling this request. As I am making this request as a journalist and this information is timely, I would appreciate your communicating with me if you have questions regarding this request.

Thanks again, and I look forward to your reply within 10 business days, and an even more prompt reply if you can make a determination without having to review the records in question.

Best,
Caroline Haskins

Upload documents directly: https://www.muckrock.com/

A partial response to your recent public records request has been made available.  You can access these documents on your account at
https://pimacountyaz.mycusthelp.com/WEBAPP/_rs/CustomerHome.aspx

You will be notified again once all relevant documents have been released.
PLEASE
NOTE: You will have thirty (30) days to download records responsive to your
request.

If you have any questions, please reply to this email. Thank you for your attention.


Sincerely,
Clerk of the Board
520-724-8449

Dear Caroline Haskins,

We received a public information request from you on December 12, 2023. Your request mentioned:

“To Whom It May Concern:

I am requesting the records that relate to "EagleAI Network." This company describes itself as a software that flags voter registrations that appear to have issues.

Therefore, pursuant to Arizona Public Records Law, I hereby request the following records:

1) Any contracts, memorandums of understanding, purchase, orders, invoices, and receipts related to "EagleAI" OR "Eagle AI" OR "Eagle A.I."
(The following business names should be captured in the above keyword searches — but for clarity, the business names for Eagle AI include "EagleAI Network, LLC" + "Eagle AI, LLC "+ "Eagle AI Datasciences Inc" + "Eagle AI Solutions, LLC")

2) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of EagleAI. This includes:
A) any notes taken during meetings that discussed the use of "EagleAI" OR "Eagle AI" OR "Eagle A.I."
B) any explanations (whether internally or externally generated) of how "EagleAI" OR "Eagle AI" OR "Eagle A.I." works.
C) any other document that has been used to help explain the use of "EagleAI" OR "Eagle AI" OR "Eagle A.I." to any party, including internal documentation, public relations materials, and executive summaries.

3) Any emails as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention "EagleAI" OR "Eagle AI" OR "Eagle A.I." This includes any correspondence with EagleAI employees, and calendar invitations for meetings with these employees.

Please limit the time frame of all searches to 9/9/2020 to the time that this request is processed.

This FOI request is being filed in pursuit of a time-sensitive news story. Therefore, I ask that my request is expedited. When completing this request, please prioritize whichever records would take the least amount of time to be located and released. I would like these records in electronic format, sent via email or other digital method, and again, please release documents on a rolling basis, as they become available.

If there are any questions about my request, can provide any clarification that will help expedite the processing of my request, please contact me at emailcarolinehaskins@gmail.com. I am also happy to hop on the phone.

If you determine that any of the information qualifies for an exemption from disclosure, I ask you to note whether the exemption is discretionary, and if so whether it is necessary in this case to exercise your discretion to withhold the information. In any event, please provide a signed notification citing the legal authorities on which you rely if you determine that any of the information is exempt and will not be disclosed.

Also, I am a member of the news media as a reporter for Business Insider, and the requested documents are in the public interest and not being made for commercial purposes. Therefore, I ask that all fees are waived in the processing of my request. If fees associated with this request will be in excess of $25, kindly notify me in advance of fulfilling this request. As I am making this request as a journalist and this information is timely, I would appreciate your communicating with me if you have questions regarding this request.

Thanks again, and I look forward to your reply within 10 business days, and an even more prompt reply if you can make a determination without having to review the records in question.

Best,
Caroline Haskins

Upload documents directly: https://www.muckrock.com/

This email is to notify you that no records were found.  Your request has been closed.

If you have any questions, please reply to this email. Thank you for your attention.


Sincerely,
Clerk of the Board
520-724-8449

To view the full details of this request please log into the Public Records System. (CUST_ISSUES_HREF)

--- Please respond above this line ---

Good morning,

In regard to Public Records Request No. R003883-121223, where you added the request:
"Thanks for your quick response! Can you also please check if anyone with the email domain @eagleai.pro has ever gotten in touch with someone from Pima County Elections? Thanks, Caroline Upload documents directly: https://www.muckrock.com/

Please submit a new public records request to review emails received by the Elections Department with the domain @eagleai.pro. Please also submit the time period the emails would have been received.

Thank you,
Clerk of the Board
520-724-8449

Good morning,

According to our records, searches were conducted using “EagleAI,” “Eagle AI,” and “Eagle A.I.” to capture all possible results including emails. No records were found.

Thank you,
Pima County Elections