VALCRI software

Mark Harris filed this request with the Pasco County Sheiff's Office of Pasco County, FL.
Status
Completed

Communications

From: Mark Harris


To Whom It May Concern:

Pursuant to the Florida Sunshine Law, I hereby request the following records:

All communications , documents, papers and other public records regarding the Sheriff's participation in the EU VALCRI crime analysis system trial, from 1/1/2016 to the current date. To include any evaluation, feedback or pilot programs using the technology.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Mark Harris

From: Pasco County Sheiff's Office

Good morning Mark,

I am contacting you to provide you a good-faith estimate of costs associated with your public records request, and advise that we will require a deposit of 50% of the estimate in order for us to begin working on responding to your request. Based upon the nature of your request, there are a substantial number of potentially responsive records. Each document will need to be reviewed to determine if it is a public record, if it is responsive, and whether any statutory redactions are necessary. Our good-faith estimate of the labor costs associated with this request is $850. We will require a 50% deposit in the amount of $425.

Please provide a check or money order in the amount of $425 made payable to the Pasco Sheriff's Office as a deposit for your public records request. Upon receipt of the deposit, we will process your request and contact you upon its completion with a final invoice amount. If it is less than your deposit amount, you will be issued a refund for the difference. If it is more, you will be required to pay the outstanding balance difference before the records will be released to you. If you have any questions, please do not hesitate to contact me.

Caitlin Morrison
Legal Affairs Coordinator
8700 Citizens Dr.
New Port Richey, FL 34654
727-844-7701 (o)
727-844-7745 (f)

From: Pasco County Sheiff's Office

Good morning Mark,

I am contacting you to provide you a good-faith estimate of costs associated with your public records request, and advise that we will require a deposit of 50% of the estimate in order for us to begin working on responding to your request. Based upon the nature of your request, there are a substantial number of potentially responsive records. Each document will need to be reviewed to determine if it is a public record, if it is responsive, and whether any statutory redactions are necessary. Our good-faith estimate of the labor costs associated with this request is $850. We will require a 50% deposit in the amount of $425.

Please provide a check or money order in the amount of $425 made payable to the Pasco Sheriff's Office as a deposit for your public records request. Upon receipt of the deposit, we will process your request and contact you upon its completion with a final invoice amount. If it is less than your deposit amount, you will be issued a refund for the difference. If it is more, you will be required to pay the outstanding balance difference before the records will be released to you. If you have any questions, please do not hesitate to contact me.

Caitlin Morrison
Legal Affairs Coordinator
8700 Citizens Dr.
New Port Richey, FL 34654
727-844-7701 (o)
727-844-7745 (f)

From: Mark Harris

Hi Caitlin,

Many thanks for your swift response. As I understand it, section 119.07(4)(a)1 of the Florida Statutes permits agencies to charge up to 15
cents per one-sided copy for paper copies that are 14 inches by 8 ½ inches or less and an additional 5 cents for two-sided copies, and also "a special service charge, which shall be reasonable and shall be based on the cost incurred for such extensive use of information technology resources or the labor cost of the personnel providing the service."

The estimate you quote does not seem to me to be reasonable, considering that there is likely little public information to redact from communication with European academic. Could you provide a breakdown and justification of that estimate?

regards

Mark

From: Pasco County Sheiff's Office

Good afternoon,

The estimate is based on the amount of emails that came back from your search request with the date range provided. We would have to download and review each individual email for responsiveness and any exempt or confidential information. If you would like to narrow your search terms, date range, or email address list we can revise the search and provide a new estimate. Please advise on how you would like to proceed. Thank you.

Caitlin Morrison
Legal Affairs Coordinator
8700 Citizens Dr.
New Port Richey, FL 34654
727-844-7701 (o)
727-844-7745 (f)

From: Mark Harris

Understood.

Let's exclude emails then. So a slimmed-down request would be:

Documents, papers and other public records, but excluding emails, regarding the Sheriff's participation in the EU VALCRI crime analysis system trial, from 1/1/2016 to the current date. To include any evaluation, feedback or pilot programs using the technology.

best

Mark

From: Pasco County Sheiff's Office

Good afternoon,

After speaking with the records custodian, we only have the MOU and emails in regards to your below request. If you would like the emails we would need the 50% deposit before starting any work. Please let me know if you have any further questions. Thank you.

Caitlin Morrison
Legal Affairs Coordinator
8700 Citizens Dr.
New Port Richey, FL 34654
727-844-7701 (o)
727-844-7745 (f)

From: Mark Harris

Understood. Could you please quote me a price for the MOU only? I imagine that would be minimal, as it's a single document?

best

Mark

From: Pasco County Sheiff's Office

Good afternoon,

The MOU was attached to my November 15 email. Please let me know if you need anything else. Thank you.

Caitlin Morrison

Get Outlook for iOS<https://aka.ms/o0ukef>

From: Mark Harris

Whoops! I did not notice that -- I confirm I've received it. thanks for your quick response, and I'll get back to you on the emails.

best

Mark

From: Mark Harris

The timeline in the MOU mentions this:

MILESTONE 2:31 May 2018
o A short evaluation written and/or video report on how Pasco police officers and intel
analysts used VALCRI to solve cases

This document/video is exactly what I would be looking for. Is this a public document?

From: Mark Harris

Hi Caitlin,

Just wanted to follow this up -- is it possible to get a quote for just the evaluation milestone report?

best

Mark

From: Pasco County Sheiff's Office

Good afternoon,

To provide an update, there is no evaluation on file at this time.

Respectfully,
Jennifer

Jennifer Reid
Executive Secretary to Major James Mallo
Operational Logistics
Pasco County Sheriff's Office
727-815-7019

[Shield (small]

From: Mark Harris

thanks!

From: Pasco County Sheiff's Office

Good morning,

Could you please clarify what your current request is? The last request was for the milestone evaluation. Jennifer responded on December 5th stating that we didn't have one on file. Please let me know so I can look into this further. Thank you.

Caitlin Morrison
Legal Affairs Coordinator
8700 Citizens Dr.
New Port Richey, FL 34654
727-844-7701 (o)
727-844-7745 (f)

From: Mark Harris

sorry. It was an automated follow-up. Let's close this request now.

thanks for your help

best

Mark

From: Pasco County Sheiff's Office

No problem. I just wanted to make sure we provided the requested documents. Thank you.

Caitlin Morrison
Legal Affairs Coordinator
8700 Citizens Dr.
New Port Richey, FL 34654
727-844-7701 (o)
727-844-7745 (f)

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