Miami University Student, Staff, and Faculty Information
| Submitted | June 21, 2022 |
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Communications
From: McKenzie Kennelly
To Whom It May Concern:
Pursuant to the Ohio Open Records Law, I hereby request the following records:
1. An excel document containing phone numbers, university-affiliated emails, first and last names, and program of study/technology of all students currently enrolled in Miami University as of the 2021-2022 academic calendar.
1. An excel document containing phone numbers, university-affiliated emails, first and last names, title, and department of all current faculty and staff at Miami University.
The requested documents will be made available to the general public, and this request is being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
McKenzie Kennelly
629 N High Street
Columbus, OH 43215
From: Miami University
Good Afternoon,
Thank you for your public records request. We are reviewing your request
and will respond to you promptly. The time for production of records varies
based on the number of records you have requested, the location of the
records, the medium in which the records are stored, the need for legal
review, and the need to redact non-public information. Please let me know
if you have any questions.
~Sheila
Sheila Theobald
Administrative Associate
*Miami University*
Roudebush Hall
501 E.High Street
Oxford, OH 45056
O: 513-529-6734 | MiamiOH.edu
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Ohio Open Records Law request, copied below, and originally submitted on June 21, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Miami University
Ms. Kennelly,
I am responding to your public records request. We have broken our
response to your request for student records and employee records in to two
sections below.
*Student records*
Please see the attached document (student tab) for student names and their
programs. This list does not include students that have opted out of the
release of “directory information.” Your request for student phone numbers
is denied because the University’s definition of directory information
<https://miamioh.edu/policy-library/students/undergraduate/academic-regulations/family-education-rights-and-privacy-act-policy.html>
does not include phone numbers. Accordingly, they are FERPA protected. Your
request for student email addresses is denied as they do not meet the
definition of a public record. For example, email addresses do not serve to
document the organization, functions, policies, decisions, procedures,
operations, or other activities of Miami University. The Ohio Supreme Court
has noted that “disclosure [of non-records] would not help to monitor the
conduct of state government. In point of fact the Supreme Court of Ohio has
ruled that addresses are not public records. See *Dispatch v. Johnson,* 106
Ohio St. 3d 160 (2005).
*Employee records*
The tab titled “Faculty and Staff” contains a list of employee names,
position titles, and department. Please be aware that graduate students and
student workers are not included in this list as student employment is
protected by FERPA. We do not have a report that contains employee phone
numbers and Ohio’s public records law does not require that we create one
for you. Your request for employee email addresses is denied for the
reasons identified above.
Finally, please be advised that while the University no longer publishes a
physical directory that contains all the information that you have
requested you may use the University’s online directory at www.miamioh.edu.
Because you requested the University assigned email addresses of students
and employees, it is important for you to note that Miami University’s
network was developed and is maintained for the benefit of our students,
faculty, and staff. Miami’s computing services are reserved for the
support of our instruction, research, and service missions; student and
campus life activities; and University administrative services. Miami’s
email system is not available for external commercial solicitation. We
fully expect you to comply with all applicable laws including CAN-SPAM.
Best regards,
Aimee Smart
[image:
http://miamioh.edu/_files/images/ucm/resources/logo/email-FSLOD_186K.jpg]
*Aimee SmartParalegal/Office of General Counsel*205B Roudebush Hall
Oxford, OH 45056
513-529-6734 Office
513-529-3911 Fax
This message may contain information that is legally confidential,
privileged, and/or attorney work product. If you are NOT the intended
recipient, you are hereby notified that any dissemination, distribution or
copying of this communication is strictly prohibited. If you are NOT the
intended recipient, please notify me by collect telephone call and delete
all copies of the message in your control. Nothing contained in this
message, attachments or its sending shall be construed as an Electronic
Signature under state or federal laws. If this message contains a caption
that states it is "privileged" and/or "confidential" the intended recipient
may not forward this message to any other party whatsoever without the
prior consent of the Office of General Counsel.
