|Multi Request||Public university records request guidelines, policies, and logs|
|Submitted||Oct. 28, 2019|
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To Whom It May Concern:
Pursuant to the Florida Sunshine Law, I hereby request the following records:
Materials describing guidelines for and the processing of public records requests submitted to this agency.
• all policies regarding the process by which requests are received, delegated, and processed by this agency
• any and all reports or other internally-generated materials describing the public records operations of this agency
• any available logs of public records requests received by this agency from the period from January 1, 2018 through October 31, 2019, including, if possible, the following data points: the date on which the request was received, the requester, the content of the request, the status of the request, the number and type of records released, any applicable tracking number, and the date on which the request was closed
• any guidelines used by this agency as part of the public records process, including any guidelines or directives regarding exemptions, the application of exemptions or restrictions, and the process by which particular record searches are conducted
If there are other agencies that are affiliated with this agency that may have their own policies (e.g. the university police department), please provide us with these agencies, so that we may contact that department directly for its public records policies.
If you have any questions about this request, please contact us at the MuckRock office at 617-299-1832.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
I have received your request. The university will be in touch.
Grant J. Heston
Chief of Staff & Vice President for Communications and Marketing
University of Central Florida
Please note: Florida has a very broad open records law (F. S. 119). E-mails may be subject to public disclosure.
Good afternoon, Adrien.
Your request has been forwarded to my attention for reply.
With regard to your records request, please find attached a copy of the University's public records policy, Policy 2-100.5.
Additionally, I have included the public records logs from the Communications office, the General Counsel's office, and the University's Institutional Knowledge Management department for the dates indicated. Beyond these and the links provided on the General Counsel's website, linked here<https://generalcounsel.ucf.edu/legal-services/>, there are no additional reports or guides used by the University.
The University relies upon the provisions of chapter 119, Florida Statutes, and the various exemptions that apply to public records as they exist in statute. Additionally, the University occasionally consults the most current edition of the Government-In-The-Sunshine Manual prepared by the Florida Attorney General's office and published by the First Amendment Foundation.
With these items, I am closing out your request. Please let us know if you have any questions.
Tyler Winik '11
Legal Services Coordinator
Office of the General Counsel
University of Central Florida
Millican Hall, Suite 360
4365 Andromeda Loop North
Orlando, Florida 32816
Main: (407) 823-2482
Direct: (407) 823-1121
Fax: (407) 823-6155
Please note Florida has a very broad open records law governed by chapter 119, Florida Statutes. E-mails may be subject to public disclosure unless otherwise exempt.