Local level SAEC polices/data (Olympia, Washington)

Dear  ,
Thank you for registering with the Olympia, WA Public Records Center. Below you will find your login and password information. Please log in to the Public Records Center to update any contact or password information and to track the progress of your request.
Login: requests@muckrock.com Password: 280798009f
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY

--- Please respond above this line ---

12/11/2018
Dear :
The City of Olympia received your public records request for "Pursuant to the Washington Public Records Act, I hereby request the following records: Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits (also known as "rape kits") and processing:
• all standard operating procedures regarding the SAEC process
• any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies
• the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed
• the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed
• the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations
• any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.
• all audits involving this agency regarding the collection or backlog of SAEC kits
• all proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits” on 12/11/2018.

We have located and assembled records responsive to your request. RCW 42.56.120 authorizes the City of Olympia to collect reasonable costs for providing copies/data.  Upon receipt of your payment, the installment will be processed. (See Total Due below.)
Total Due: $10.78
Please make your check or money order payable to City of Olympia and send:
1. Your payment AND
2. A copy of this letter to: City of Olympia Public Disclosure – 4th Floor PO Box 1967 Olympia, WA  98507-1967
You may also make payment by cash or credit card at our first floor Customer Care counter at 601 4th Ave E, Monday through Friday, 8:00 a.m. to 4:30 p.m. You must provide them a copy of this letter.
Payment must be received by January 10, 2019 or we will consider your request abandoned and close it.
If you have any questions please contact me at 360.753.8096 or reply to this email.
Sincerely,
Amy Iverson
Olympia Police Department
360.753.8096
For additional information, please refer to the City of Olympia’s Public Disclosure Policy at http://www.olympiawa.gov/city-government/public-records-requests.aspx (http://www.olympiawa.gov/city-government/public-records-requests.aspx)

To monitor the progress or update this request please log into the Olympia Public Records Center (https://public-olympiawa.mycusthelp.com/WEBAPP/_rs/supporthome.aspx)

--- Please respond above this line ---

01/10/2019
Dear :

On 12/11/2018, the City of Olympia received your public records request for

"Pursuant to the Washington Public Records Act, I hereby request the following records:

Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits (also known as "rape kits") and processing:
• all standard operating procedures regarding the SAEC process
• any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies
• the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed
• the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed
• the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations
• any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.
• all audits involving this agency regarding the collection or backlog of SAEC kits
• all proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits”.

On December 11, 2018 we sent a letter requesting payment for an installment. The 30-day request for action expired. As a result, this request is now considered abandoned and closed.
For additional information regarding Olympia’s Public Records Request process, please refer to the City’s Public Disclosure Policy. If you have any questions please contact me at 360.753.8096 or reply to this email.
Sincerely,
Amy Iverson
Olympia Police Department
360.753.8096

On 12/11/2018 11:27:47 AM, Iverson, Amy wrote:
12/11/2018
Dear :
The City of Olympia received your public records request for "Pursuant to the Washington Public Records Act, I hereby request the following records: Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits (also known as "rape kits") and processing:
• all standard operating procedures regarding the SAEC process
• any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies
• the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed
• the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed
• the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations
• any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.
• all audits involving this agency regarding the collection or backlog of SAEC kits
• all proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits” on 12/11/2018.

We have located and assembled records responsive to your request. RCW 42.56.120 authorizes the City of Olympia to collect reasonable costs for providing copies/data. Upon receipt of your payment, the installment will be processed. (See Total Due below.)
Total Due: $10.78
Please make your check or money order payable to City of Olympia and send:
1. Your payment AND
2. A copy of this letter to: City of Olympia Public Disclosure – 4th Floor PO Box 1967 Olympia, WA 98507-1967
You may also make payment by cash or credit card at our first floor Customer Care counter at 601 4th Ave E, Monday through Friday, 8:00 a.m. to 4:30 p.m. You must provide them a copy of this letter.
Payment must be received by January 10, 2019 or we will consider your request abandoned and close it.
If you have any questions please contact me at 360.753.8096 or reply to this email.
Sincerely,
Amy Iverson
Olympia Police Department
360.753.8096
For additional information, please refer to the City of Olympia’s Public Disclosure Policy at http://www.olympiawa.gov/city-government/public-records-requests.aspx (http://www.olympiawa.gov/city-government/public-records-requests.aspx)

To monitor the progress or update this request please log into the Olympia Public Records Center (https://public-olympiawa.mycusthelp.com/WEBAPP/_rs/supporthome.aspx)