paladin (Odessa Police Department)

Dear Jason Koebler:
Thank you for your interest in public information of the City of Odessa.

Your request has been received and is being processed in accordance with Chapter 552 of Texas Government Code, the Public Information Act.
Your request was received in this office on 11/22/2023 and given the reference number P014775-112223 for tracking purposes.
Records Requested: To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

Public reports state that this police department may have partnered with Paladin, a drone company. (https://paladindrones.io/case-studies/)

Therefore, I hereby request the following records:

1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Paladin (and/or DFR program). This includes A) any notes taken during meetings that discussed the use of Paladin, B) any explanations (whether internally or externally generated) of how Paladin works, and C) any other document that has been used to help explain the use of Paladin, including internal documentation, public relations materials, and executive summaries.

2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Paladin.

3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Paladin, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.

4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Paladin.

5) Any case reports in which a Paladin drone was used.

6) Any digital communications (including but not limited to emails and text messages) with Paladin representatives.

Please try to include any other miscellaneous documents that facilitate this police department's relationship with Paladin that don't neatly fall neatly into the above categories.

The documents will be used in the course of reporting for 404 Media, an independent tech journalism outlet in the public interest.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Jason Koebler

Upload documents directly: https://www.muckrock.com/
Your request will be forwarded to the relevant City departments for processing. You will be contacted about the availability of the records in question.
PLEASE NOTE: The Texas Public Information Act does not require a governmental body to create new information, to do legal research, or to answer questions.
You can monitor the progress of your request at the link below, and you'll receive an email when your request has been completed.
Thank you,
City of Odessa

--- Please respond above this line ---

RE: Public Information Act Request of November 22, 2023, Reference # P014775-112223
Dear Mr. Jason Koebler,
The City of Odessa has received your public information request dated 11/22/2023 for the following: To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

Public reports state that this police department may have partnered with Paladin, a drone company. (https://paladindrones.io/case-studies/)

Therefore, I hereby request the following records:

1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Paladin (and/or DFR program). This includes A) any notes taken during meetings that discussed the use of Paladin, B) any explanations (whether internally or externally generated) of how Paladin works, and C) any other document that has been used to help explain the use of Paladin, including internal documentation, public relations materials, and executive summaries.

2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Paladin.

3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Paladin, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.

4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Paladin.

5) Any case reports in which a Paladin drone was used.

6) Any digital communications (including but not limited to emails and text messages) with Paladin representatives.

Please try to include any other miscellaneous documents that facilitate this police department's relationship with Paladin that don't neatly fall neatly into the above categories.

The documents will be used in the course of reporting for 404 Media, an independent tech journalism outlet in the public interest.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Jason Koebler

Upload documents directly: https://www.muckrock.com/
Per OPD, There are no records responsive to your request. The City did not contract with Paladin Drones and will not have any of the requested records. We have however located some information regarding an unsigned contract and those records are uploaded into your account.
Thank you for your patience in awaiting this information.
Sincerely,
Jennifer Reynier
Public Information Coordinator
432-335-3229

--- Please respond above this line ---

RE: Public Information Act Request of November 22, 2023, Reference # P014775-112223
Dear Mr. Jason Koebler,
The City of Odessa has received your public information request dated 11/22/2023 for the following: To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

Public reports state that this police department may have partnered with Paladin, a drone company. (https://paladindrones.io/case-studies/)

Therefore, I hereby request the following records:

1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Paladin (and/or DFR program). This includes A) any notes taken during meetings that discussed the use of Paladin, B) any explanations (whether internally or externally generated) of how Paladin works, and C) any other document that has been used to help explain the use of Paladin, including internal documentation, public relations materials, and executive summaries.

2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Paladin.

3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Paladin, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.

4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Paladin.

5) Any case reports in which a Paladin drone was used.

6) Any digital communications (including but not limited to emails and text messages) with Paladin representatives.

Please try to include any other miscellaneous documents that facilitate this police department's relationship with Paladin that don't neatly fall neatly into the above categories.

The documents will be used in the course of reporting for 404 Media, an independent tech journalism outlet in the public interest.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Jason Koebler

Upload documents directly: https://www.muckrock.com/
Good morning,
The Chief's office has located printed emails regarding your request. I am requesting a 2 week extension so that I may go through the information and upload to the computer.
Thank you for your patience in awaiting this information.  If you have any questions or concerns, please respond to this email.
Sincerely,
Jennifer Reynier
Public Information Coordinator
432-335-3229

--- Please respond above this line ---

RE: Public Information Act Request of November 22, 2023, Reference # P014775-112223
Dear Mr. Jason Koebler,
The City of Odessa has received your public information request dated 11/22/2023 for the following: To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

Public reports state that this police department may have partnered with Paladin, a drone company. (https://paladindrones.io/case-studies/)

Therefore, I hereby request the following records:

1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Paladin (and/or DFR program). This includes A) any notes taken during meetings that discussed the use of Paladin, B) any explanations (whether internally or externally generated) of how Paladin works, and C) any other document that has been used to help explain the use of Paladin, including internal documentation, public relations materials, and executive summaries.

2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Paladin.

3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Paladin, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.

4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Paladin.

5) Any case reports in which a Paladin drone was used.

6) Any digital communications (including but not limited to emails and text messages) with Paladin representatives.

Please try to include any other miscellaneous documents that facilitate this police department's relationship with Paladin that don't neatly fall neatly into the above categories.

The documents will be used in the course of reporting for 404 Media, an independent tech journalism outlet in the public interest.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Jason Koebler

Upload documents directly: https://www.muckrock.com/
The City of Odessa departments have located the records responsive to your request, and those records are available in the Public Records Center.  Please log in to your online account and retrieve the records.
Thank you for your patience in awaiting this information.
Sincerely,
Yanelie Hernandez
Admin Legal Secretary
432-335-3829 **Please note that requested records will be disposed at the expiration of the retention period, in accordance with the retention schedule for records of public safety agencies (13 TAC §7.125(a)(5))**