North Port Ring
| Tracking # |
P001883-100219 |
| Submitted | Sept. 30, 2019 |
| Est. Completion | None |
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Communications
From: Caroline Haskins
To Whom It May Concern:
Pursuant to the Florida Sunshine Law, I hereby request the following records:
Public reports state that this police department has partnered with Ring, Amazon’s home security company. (https://blog.ring.com/2019/08/28/working-together-for-safer-neighborhoods-introducing-the-neighbors-active-law-enforcement-map/) These partnerships involve an exchange: Law enforcement gets access to Ring’s “Law Enforcement Neighborhoods Portal.” The Law Enforcement Neighborhood Portal is a way that police can request Ring camera footage from people that use Neighbors, Ring has a "neighborhood watch" app.
Therefore, I hereby request the following records:
1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Ring devices and/or the Neighbors app. This includes A) any notes taken during meetings that discussed the use of Ring devices and/or the Neighbors app, B) any explanations (whether internally or externally generated) of how Ring devices and/or the Neighbors app work, and C) any other document that has been used to help explain the use of Ring devices and/or the Neighbors app to any party, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Ring.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Ring or the Neighbors app, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app.
5) Any digital communications (including but not limited to emails and text messages) with Ring representatives.
Please try to include any other miscellaneous documents that facilitate this police department's relationship with Ring that don't neatly fall neatly into the above categories.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Caroline Haskins
From: North Port Police Department
Dear Caroline Haskins,
Thank you for registering with the City of North Port, Public Records Center.
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From: North Port Police Department
Dear Caroline Haskins:
Thank you for your interest in public records of the City of North Port. Your request has been received and is being processed in accordance with Chapter 119 of the Florida Statutes, the Public Records Act. Your request was received in this office on 10/2/2019 and given the reference number P001883-100219 for tracking purposes. Records Requested: To Whom It May Concern:
Pursuant to the Florida Sunshine Law, I hereby request the following records:
Public reports state that this police department has partnered with Ring, Amazon’s home security company. (https://blog.ring.com/2019/08/28/working-together-for-safer-neighborhoods-introducing-the-neighbors-active-law-enforcement-map/) These partnerships involve an exchange: Law enforcement gets access to Ring’s “Law Enforcement Neighborhoods Portal.” The Law Enforcement Neighborhood Portal is a way that police can request Ring camera footage from people that use Neighbors, Ring has a "neighborhood watch" app.
Therefore, I hereby request the following records:
1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Ring devices and/or the Neighbors app. This includes A) any notes taken during meetings that discussed the use of Ring devices and/or the Neighbors app, B) any explanations (whether internally or externally generated) of how Ring devices and/or the Neighbors app work, and C) any other document that has been used to help explain the use of Ring devices and/or the Neighbors app to any party, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Ring.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Ring or the Neighbors app, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app.
5) Any digital communications (including but not limited to emails and text messages) with Ring representatives.
Please try to include any other miscellaneous documents that facilitate this police department's relationship with Ring that don't neatly fall neatly into the above categories.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Caroline Haskins
Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
Your request will be forwarded to the relevant department(s) to locate the records you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability of and/or provided with copies of the records in question. PLEASE NOTE: The Florida Public Records Act does not require a governmental body to create new information, to do legal research, or to answer questions.
You can monitor the progress of your request at the link below and you will receive an email notification when your request has been completed. Again, thank you for using the Public Records Center.
City of North Port
To monitor the progress or update this request please log into the Public Records Center (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuoc8OStGcozXZnYlzd6k5fPlkTb1vsJf0s8s4oLtKnKyJimocX2PfX3AqSVFJzpfSsZ7k4CrNBCL3FEf1K-2FG-2BDA-3D_rezV0Lasm3hFHWJ0fpISM8746wE3w8eyC2-2Byx9o1hebuIva0QKZFIcxsO4J7QxigOvyd0gfdrFFxK31egtuPpRLMukKwV2YnJ6-2FTT8YtK9Fs6HXFamQYiHgk7ma02qgObzLA5WfjcfzIsbN4R7JDR1ZASf2k4B4naJB40moucF9rQF3l8cU8Xl-2BYs5-2FRlUIULGyKVCiWUzdfr-2F9yJ-2BU3AySBnY49oF-2FDqDqCkrQuDjydDTXywb-2B7-2BMR3Yn83S3DkCXiRColjzy-2FkSyN7RI-2Bv2S0NpJSZLAOSYHNJmdKbQAXVYYScK4UpjZO6uA6AWDDK8t9F74NPXFfl5qEaXm6NkIniqTDoQTy6P-2B3ZMPp0oetjoXj797XtGkFoa8nY5zx2o-2B6rgpFdRSoCCGZ-2Fdmc-2FzA-3D-3D)
From: North Port Police Department
RE: PUBLIC RECORDS REQUEST of October 02, 2019, Reference # P001883-100219
Dear Caroline Haskins,
The City of North Port received a public record request from you on October 02, 2019. Your request mentioned: “To Whom It May Concern:
Pursuant to the Florida Sunshine Law, I hereby request the following records:
Public reports state that this police department has partnered with Ring, Amazon’s home security company. (https://blog.ring.com/2019/08/28/working-together-for-safer-neighborhoods-introducing-the-neighbors-active-law-enforcement-map/) These partnerships involve an exchange: Law enforcement gets access to Ring’s “Law Enforcement Neighborhoods Portal.” The Law Enforcement Neighborhood Portal is a way that police can request Ring camera footage from people that use Neighbors, Ring has a "neighborhood watch" app.
Therefore, I hereby request the following records:
1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Ring devices and/or the Neighbors app. This includes A) any notes taken during meetings that discussed the use of Ring devices and/or the Neighbors app, B) any explanations (whether internally or externally generated) of how Ring devices and/or the Neighbors app work, and C) any other document that has been used to help explain the use of Ring devices and/or the Neighbors app to any party, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Ring.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Ring or the Neighbors app, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app.
5) Any digital communications (including but not limited to emails and text messages) with Ring representatives.
Please try to include any other miscellaneous documents that facilitate this police department's relationship with Ring that don't neatly fall neatly into the above categories.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Caroline Haskins
Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
This is to notify you of the estimated cost and anticipated time for the retrieval and production of the records you have requested. The City of North Port is providing you with an itemized estimate of the anticipated charges which have been attached to this email.
Pursuant to the City of North Port’s Public Records Request Policy, payment must be received in advance of the requestor’s receipt of the records. Requests that cost more than $50.00 will require an advance deposit of 50% prior to the retrieval and production of records requested. Please note this is an estimate; actual charges may increase or decrease. Pursuant to the City’s policy, you will not be charged for the first 15 minutes of personnel time spent on your request. This message details the charges for copies of the records you have requested.
Again, if your estimate exceeds $50.00, the City requires a deposit of half the estimate prior to any work being completed. If you would like for the City of North Port to proceed with your public records request, please pay the deposit if required, and/or reply to this email to advise if you agree to the charges and wish for us to proceed with processing your request.
You may pay your deposit to the City of North Port by any of the following methods:
1. by regular mail to the City of North Port, City Clerk’s Office Attn: Public Records, 4970 City Hall Blvd, North Port, FL 34286 or;
2. in person at the City of North Port City Clerk’s Department, 4970 City Hall Blvd, North Port, FL 34286
Please note: no work will be undertaken until we receive your deposit, if required. Once we receive your deposit, the responsive records will be compiled, and the actual charges will be calculated. The remaining balance (the actual charges minus the deposit) will be due before the City releases the records.
Please contact me and let me know how you would like to proceed.
Sincerely,
Becca Clifford
Public Records Technician
City Clerk
From: Caroline Haskins
Hi, thanks for your help with this request. Is there any way that you could reassess the fees by limiting the request to the following:
1) A copy of the memorandum of understanding between Ring and the Essex Police Department.
2) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app.
3) Any digital communications (including but not limited to emails and text messages) with Ring representatives.
Thanks for your help.
Best,
Caroline
From: North Port Police Department
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of October 02, 2019., Reference # P001883-100219. Dear Caroline Haskins, The City of North Port received a public records request from you on October 02, 2019. We have since received your modified request today as the following: Hi, thanks for your help with this request. Is there any way that you could reassess the fees by limiting the request to the following:1) A copy of the memorandum of understanding between Ring and the Essex Police Department.2) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app.3) Any digital communications (including but not limited to emails and text messages) with Ring representatives." We will review your modified request and advise of any cost estimate updates. If you have any questions or need additional information, please feel free to contact my office at 941-429-7270. Sincerely, Becca Clifford
Public Records Tech II
City Clerk Department
From: North Port Police Department
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of October 02, 2019, Reference # P001883-100219
Dear Caroline Haskins,
The City of North Port received a public records request from you on October 02, 2019. We received your modified request as follows:
Hi, thanks for your help with this request. Is there any way that you could reassess the fees by limiting the request to the following:1) A copy of the memorandum of understanding between Ring and the Essex Police Department.2) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app.3) Any digital communications (including but not limited to emails and text messages) with Ring representatives."
This is to notify you of the estimated cost and anticipated time needed for the retrieval and production of the records you have requested. The estimated time to complete the request as modified is about 1.5 hours less than the original estimate. PD Records Techs have over 1300 emails to review and City Records Tech have over 250 emails to review. Also, we do not hold the MOU between Ring and the Essex Police Department; for that portion of your request, we have no responsive records. This is an estimate; actual charges may increase or decrease Compiling Records - PD Records Tech - Compiling and Reviewing Records: $78.40
Compiling Records - Finance - Compiling and Reviewing Records: $1.06
Compiling Records - City Records Tech - Compiling and Reviewing Records: $11.07
Estimated Total: $90.53 Pursuant to the City of North Port’s Public Records Request Policy, there is no charge for the first 15 minutes of time spent on your request and requests that cost more than $50.00 require a deposit of 50% prior to the production of records requested. If you would like for the City of North Port to proceed with your public records request, please pay the deposit, if required, and/or reply to this email to advise if you agree to the estimated charges and wish for us to proceed with processing your request. You may pay your deposit to the City of North Port by any of the following methods:
1. by regular mail to City of North Port, City Clerk’s Office Attn: Public Records, 4970 City Hall Blvd, North Port, FL 34286
2. in person at the City of North Port, 4970 City Hall Blvd, North Port, FL 34286
Please note: No work will be undertaken until we receive your deposit, if required Once we receive your deposit, responsive records will be compiled and you will be responsible to pay the remaining balance, minus the deposit, prior to the release of records. Please contact me and let me know how you would like to proceed.
Sincerely,
Becca Clifford
Public Records Tech II
City Clerk Department
From: North Port Police Department
RE: PUBLIC RECORDS REQUEST of October 02, 2019, Reference # P001883-100219
Dear Caroline Haskins,
The City of North Port received a public records request from you on October 02, 2019. Your request mentioned:
“To Whom It May Concern:
Pursuant to the Florida Sunshine Law, I hereby request the following records:
Public reports state that this police department has partnered with Ring, Amazon’s home security company. (https://blog.ring.com/2019/08/28/working-together-for-safer-neighborhoods-introducing-the-neighbors-active-law-enforcement-map/) These partnerships involve an exchange: Law enforcement gets access to Ring’s “Law Enforcement Neighborhoods Portal.” The Law Enforcement Neighborhood Portal is a way that police can request Ring camera footage from people that use Neighbors, Ring has a "neighborhood watch" app.
Therefore, I hereby request the following records:
1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Ring devices and/or the Neighbors app. This includes A) any notes taken during meetings that discussed the use of Ring devices and/or the Neighbors app, B) any explanations (whether internally or externally generated) of how Ring devices and/or the Neighbors app work, and C) any other document that has been used to help explain the use of Ring devices and/or the Neighbors app to any party, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Ring.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Ring or the Neighbors app, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app.
5) Any digital communications (including but not limited to emails and text messages) with Ring representatives.
Please try to include any other miscellaneous documents that facilitate this police department's relationship with Ring that don't neatly fall neatly into the above categories.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Caroline Haskins
Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
This is to notify you of the estimated cost and anticipated time needed for the retrieval and production of the records you have requested.
Compiling Records - PD Records Tech - Compiling and Reviewing Records: $78.40 This is an estimate; actual charges may increase or decrease
Compiling Records - Finance - Compiling and Reviewing Records: $1.06
Compiling Records - City Records Tech - Compiling and Reviewing Records: $11.07
Estimated Total: $90.53
Pursuant to the City of North Port’s Public Records Request Policy, there is no charge for the first 15 minutes of time spent on your request and requests that cost more than $50.00 require a deposit of 50% prior to the production of records requested. If you would like for the City of North Port to proceed with your public records request, please pay the deposit, if required, and/or reply to this email to advise if you agree to the estimated charges and wish for us to proceed with processing your request. You may pay your deposit to the City of North Port by any of the following methods:
1. by regular mail to City of North Port, City Clerk’s Office Attn: Public Records, 4970 City Hall Blvd, North Port, FL 34286
2. in person at the City of North Port, 4970 City Hall Blvd, North Port, FL 34286 Please note: No work will be undertaken until we receive your deposit, if required Once we receive your deposit, responsive records will be compiled and you will be responsible to pay the remaining balance, minus the deposit, prior to the release of records.
Please contact me and let me know how you would like to proceed.
Sincerely,
Becca Clifford
Public Records Tech II
City Clerk Department
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