|Submitted||April 28, 2016|
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To Whom It May Concern:
Pursuant to North Dakota Constitution, Article XI, Section 6, and the North Dakota Open Records Statute, N.D.C.C. § 44-04-18(1), I hereby request the following records:
The following materials regarding the assessment, collection, and balances of inmate fees and debt:
• All policies and procedures regarding the goods, services, or any other expenses for which inmates are or may become liable. Please include all policies on the garnishment/disbursement of funds from inmate accounts and wages (such as those related to mandatory saving, mandatory deductions, coverage of care, personal necessities, etc.), as well as all relevant reporting requirements. Please include all relevant data as regards to medical payments, room and board costs, meal fees, stamps and postage, hygienic materials, and any other expenses for which inmates are or may become liable, etc.
• All reports, databases, spreadsheets, or equivalent materials regarding current debts/restitution paid to or owed to this department or any facility/agency under its jurisdiction. Please include all available segregable information (excluding individual personally-identifying elements, as necessary and appropriate), including but not limited to the reason for the debt/fee, the amount of the debt, the facility at which the debt was incurred, whether the debt is held by an inmate in custody or released, any available individual data regarding record of prior release, etc.
If further clarification is necessary, a phone call will happily be arranged.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.
I have a few clarifying questions on this request.
1. Is there a time frame of the data you are requesting?
2. Talking to staff this request and depending on the time frame of the data requested, it is estimated to be a minimum of six hours which is approximately $125.
Please let me know if you would like to continue forward with this request and I can have staff get an exact amount of hours and material that will be needed so that you can send the payment before they start the process of locating these records.
Michelle L. Linster | Administrative Assistant III / Public Information Officer
P.O. Box 1898, 3100 Railroad Avenue
Bismarck, ND 58502-1898
p: (701) 328-6362 | f: (701) 328-6651
e: firstname.lastname@example.org<mailto:email@example.com> | w: www.nd.gov/docr/
DOCR MISSION STATEMENT: The mission of the North Dakota Department of Corrections and Rehabilitation is to enhance public safety, reduce the risk of future criminal behavior by holding adult and juvenile offenders accountable, and to provide opportunities for change.
Hello Ms. Linster,
Thanks very much for your message. Would a time frame limited to 2010 through the present affect the estimated fee?
Have a lovely weekend!
I did receive your dates and am waiting for the individual in charge of this division to return from vacation on Monday.
I am still working with staff to see if the dates will change the estimated $125 as the data is not all in one system.
I will continue to keep you up-to-date with this request. If you have any questions please do not hesitate to contact me.
I have talked with the accounting division and the amount would stay the same at $125 for staff time and excising exempt information.
If you would like to continue forward with this request please let me know and I will provide the address for the check. Once we receive the check we will forward the open record information.
Thanks so much for your help! I'm wondering if you have suggestions for how I might limit my request in a way that would be more manageable. Is there a version of the report that wouldn't require the excision of personal information?
Have a lovely evening!
This has been researched and the way the data is pulled out of the system does not allow to eliminate fields that are exempt.
Please let me know if you would like to continue with this request.
I currently cannot provide the total $125. However, I do not want your office to feel as though it's effort has gone to waste, and I still very much would like to obtain this data. Would another other limitations bring the amount below $100?
Thanks so much for your time and patience.
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on April 28, 2016. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thanks for your help, and let me know if further clarification is needed.
Based on the information that was originally requested are not able to bring the amount below $125.