Iowa Police Reciprocal Certifications 2023-5-9
It is a clone of this request.
| Submitted | May 9, 2023 |
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Communications
From: Sam Stecklow
To Whom It May Concern:
This is a public records request made via MuckRock under the Iowa Open Records Act, seeking records related to law enforcement officer certification in this state.
This request is brought by Big Local News along with a collaboration of news organizations, including ABC News, KQED, MuckRock, the Invisible Institute and other news organizations. Big Local News is a program of Stanford University’s Journalism and Democracy Initiative and helps journalists collect, process and analyze public data.
We request any spreadsheets, logs, data, or other similar documents maintained by ILEA sufficient to show the following information regarding law enforcement officers who receive reciprocal certifications in Iowa due to their previous certification in other states. Specifically, please provide as many of the following data points as are maintained:
- Unique ID
- Name
- Previous state that the officer was previously certified by
- Date of Iowa certification
If your certification system contains data elements not listed above, please include them in the response, provided they are releasable under the law. On the other hand, we recognize some of the information we are asking for may not be tracked by your system. If that is the case, we are willing to accept as many of the data elements as your agency maintains. If some records are more readily available, we are happy to receive partial information as soon as possible while the remaining request is processed.
In addition to the data elements listed, we request documentation necessary to understand and interpret the data, including but not limited to record layouts, data dictionaries, code sheets, lookup tables, etc.
Our preference is to receive structured data provided in a machine-readable text file, such as delimited or fixed-width formats. We can also handle a variety of other data formats including SQL databases, Excel workbooks and MS Access. If there are additional formats your agency would prefer to provide, please let us know.
We are seeking this information as a news media organization on a matter of public interest concerning the conduct of government. As such, we ask for a waiver of all fees, if allowed under state law. If fees are necessary to reimburse the agency for actual costs, we agree to pay up to $100. If costs exceed that amount, please let us know before fulfilling the request.
Please send clarifications and questions via electronic communication at any time. Thank you very much for your time and attention to this request.
Sam Stecklow
Invisible Institute
From: Iowa Law Enforcement Academy
Good afternoon,
To complete this request, a pre-payment of $170.17 would need to be received before we can begin. This particular request will take 7.5 hours to complete. The first 30 minutes are free. The remaining 7 hours multiplied by the hourly wage ($24.31) of the employee equals $170.17.
Thank you,
Jill Polich
From: Sam Stecklow
Thanks Jill. Can you please provide an itemized cost estimate breakdown?
Sam
From: Iowa Law Enforcement Academy
Sam,
There is not a report that we can run that will give us all of the information you are seeking. Our Administrative Assistant who handles the CTE (Certification Through Examination) program has to look up all 423 CTE participants individually to gather this information. She pulled the first 11 and timed herself. It is estimated to take 1 minute per participant.
423 participants divided by 60 minutes is equal to 7.05 hours. (7 hours x $24.31 hourly wage = $170.17)
Prior to this, our IT professional had to create a report that listed off all of the 423 CTE participants. This report did not include what states the participants were previously certified in. (This took 30 minutes and the first 30 minutes of the request are free).
Respectfully,
Jill Polich
From: Sam Stecklow
Hi Jill
We will move forward with this. Can you provide an invoice?
Thanks
Sam
From: Iowa Law Enforcement Academy
Please see the attached invoice. Once payment is received we can begin processing your request.
Thank you,
Jill
From: Justin Mayo
To Whom It May Concern:
Please find enclosed a check for $170.17 to satisfy the fee associated with the attached public records request.
Thank you.
Iowa Law Enforcement Academy
Records Clerk
P.O. Box 130
Johnston, IA 50131
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Iowa Open Records Law request, copied below, and originally submitted on May 9, 2023. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Iowa Law Enforcement Academy
We anticipate having this information complied and sent to you at the end of this week.
Jill
From: Iowa Law Enforcement Academy
Good morning,
I am having difficulty attaching a file to my response. Can I email the
file to this email address?
Thank you,
--
*Jill Polich*
Accounting Technician 2
Iowa Law Enforcement Academy
PO Box 130
Johnston, IA 50131
Office: 515.331.5776
*Professionalism Through Training*
*Iowa Law Enforcement Academy:* This email, and any attachments hereto,
contains information which may be CONFIDENTIAL, ATTORNEY CLIENT PRIVILEGED
or PART of an ON GOING INVESTIGATION. The information is intended to be for
the use of the individual or entity named above. If you are not the
intended recipient, please note that any unauthorized disclosure, copying,
distribution or use of the information is prohibited. If you have received
this electronic transmission in error, please return the e-mail to the
sender and delete it from your computer. All or part of the contents of
this communication may be protected by Chapter 22 of the Iowa Code.
From: Iowa Law Enforcement Academy
I have an Excel file to send but am having difficulty uploading it. Any suggestions?
From: Sam Stecklow
Hi Jill, can you send it to me directly at sam@invisibleinstitute.com?
Thanks
Sam
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Iowa Open Records Law request, copied below, and originally submitted on May 9, 2023. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Iowa Law Enforcement Academy
I was having difficulty uploading the file via this website. Sam Stecklow instructed me to email it directly to him which I did. This request has been fulfilled. Thanks!
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