Forensic Logic, Santa Cruz (Santa Cruz Police Department)

City of Santa Cruz
Public Records Request Receipt
This notification is to inform you that the following records request you submitted has been received by the City of Santa Cruz City Clerk, Records Division. In observance of the Holidays, City offices will be closed starting December 24, 2018 and re-opening January 2, 2019. Accordingly, our response times for public records act requests during this closure will be delayed. We will, however, diligently process any pending requests upon our return. In the meantime, thank you for your patience.
Request Date: 11/13/2019
Name of Requestor: Caroline Haskins
Phone Number: 617-299-1832
Email Address: requests@muckrock.com
Street Address: MuckRock News DEPT MR 83129 411A Highland Ave
City, State, ZIP: Somerville, MA, 02144
Description: To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

I am hereby requesting the following records related to Forensic Logic, and its three services, COPLINKX, LEAP Search, and COPLINK:

* Any contracts, purchase, orders, invoices, and receipts related to the Forensic Logic, and its three services, COPLINKX, LEAP Search, and COPLINK.

* All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of COPLINKX, LEAP Search, and COPLINK. This includes A) any notes taken during meetings that discussed the use of COPLINKX, LEAP Search, and COPLINK, B) any explanations (whether internally or externally generated) of how COPLINKX, LEAP Search, and COPLINK work, and C) any other document that has been used to help explain the use of COPLINKX, LEAP Search, and COPLINK to any party, including internal documentation, public relations materials, and executive summaries.

* A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Forensic Logic.

* A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mentionthe programs COPLINKX, LEAP Search, COPLINK, or the company Forensic Logic, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.

* Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention the programs COPLINKX, LEAP Search, COPLINK, or the company Forensic Logic.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for BuzzFeed News. Therefore, I request that all fees are waived in the processing of this request.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Caroline Haskins

Upload documents directly: https://https://www.muckrock.comhttps://accounts.muckrock.com/accounts/login/?url_auth_token=AAAb_XFZOkqNocqr1UxJFP1XVkU%3A1iUx4S%3ADbhL7ZzKlhbdiDaVzJry9vYC9vs&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Fsanta-cruz-police-department-7370%252Fforensic-logic-santa-cruz-santa-cruz-police-department-83129%252F%253F

Good Morning Ms. Haskins,

This email is in response to your November 13, 2019 request for public records from the City of Santa Cruz as detailed below.

Under the California Public Records Act (CPRA) you are entitled to copies of identifiable, non-exempt public records (Govt. Code section 6253). Please note that the CPRA requires the City to provide access to, or copies of, records responsive to your request which are in its possession, subject to certain exceptions. The CPRA does not require the City to provide information, answer questions, or create records which do not exist.

Please provide a date range for us to be able to search our "digital communications." The search for records will begin once we receive that information. This request will be terminated November 25, 2019 if we do not have the details necessary to complete the search.

Requested Records:

"To Whom It May Concern: Pursuant to the California Public Records Act, I hereby request the following records: I am hereby requesting the following records related to Forensic Logic, and its three services, COPLINKX, LEAP Search, and COPLINK: * Any contracts, purchase, orders, invoices, and receipts related to the Forensic Logic, and its three services, COPLINKX, LEAP Search, and COPLINK. * All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of COPLINKX, LEAP Search, and COPLINK. This includes A) any notes taken during meetings that discussed the use of COPLINKX, LEAP Search, and COPLINK, B) any explanations (whether internally or externally generated) of how COPLINKX, LEAP Search, and COPLINK work, and C) any other document that has been used to help explain the use of COPLINKX, LEAP Search, and COPLINK to any party, including internal documentation, public relations materials, and executive summaries. * A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Forensic Logic. * A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mentionthe programs COPLINKX, LEAP Search, COPLINK, or the company Forensic Logic, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies. * Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention the programs COPLINKX, LEAP Search, COPLINK, or the company Forensic Logic. The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for BuzzFeed News. Therefore, I request that all fees are waived in the processing of this request. The requested documents will be made available to the general public, and this request is not being made for commercial purposes. In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not. Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires."

If you have any questions, please feel free to contact me.

Julia Wood
Deputy City Clerk Administrator
City of Santa Cruz
831-420-5038

Public Records Requests may be submitted online via the Public Records Request form, by email, or by hard copy form available at the City Clerk's Office located at 809 Center Street, Room 9, Santa Cruz, CA 95060.

Please note: Public Record Act Requests submitted via email, fax, USPS, or dropoff after 5:00 p.m. on a business day, Saturdays, Sundays, or holidays will be processed as received on the next open business day. The 10-day response period begins when the request is received.

Good Afternoon Ms. Haskins,

This email is in response to your November 13, 2019 request for public records from the City of Santa Cruz as detailed below.

Under the California Public Records Act (CPRA) you are entitled to copies of identifiable, non-exempt public records (Govt. Code section 6253). Please note that the CPRA requires the City to provide access to, or copies of, records responsive to your request which are in its possession, subject to certain exceptions. The CPRA does not require the City to provide information, answer questions, or create records which do not exist.

Requested Records:

“Pursuant to the California Public Records Act, I hereby request the following records: I am hereby requesting the following records related to Forensic Logic, and its three services, COPLINKX, LEAP Search, and COPLINK: * Any contracts, purchase, orders, invoices, and receipts related to the Forensic Logic, and its three services, COPLINKX, LEAP Search, and COPLINK. * All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of COPLINKX, LEAP Search, and COPLINK. This includes A) any notes taken during meetings that discussed the use of COPLINKX, LEAP Search, and COPLINK, B) any explanations (whether internally or externally generated) of how COPLINKX, LEAP Search, and COPLINK work, and C) any other document that has been used to help explain the use of COPLINKX, LEAP Search, and COPLINK to any party, including internal documentation, public relations materials, and executive summaries. * A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Forensic Logic. * A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mentionthe programs COPLINKX, LEAP Search, COPLINK, or the company Forensic Logic, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies. * Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention the programs COPLINKX, LEAP Search, COPLINK, or the company Forensic Logic. The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for BuzzFeed News. Therefore, I request that all fees are waived in the processing of this request. The requested documents will be made available to the general public, and this request is not being made for commercial purposes. In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not. Thank you in advance for your anticipated cooperation in this matter.”

The City has extended its time to respond to your request to December 9, 2019 pursuant to the California Public Records Act, Government section 6250 et seq. (the “CPRA”), for the following reason:

● The need to search for, collect, and appropriately examine a voluminous amount of separate and distinct records that are demanded in a single request (Government Code § 6253(c)(2)).

We appreciate your patience while we thoroughly process your request. Please contact us if you have any questions.

Julia Wood
Deputy City Clerk Administrator
City of Santa Cruz
831-420-5038

Public Records Requests may be submitted online via the Public Records Request form, by email, or by hard copy form available at the City Clerk’s Office located at 809 Center Street, Room 9, Santa Cruz, CA 95060.

Please note: Public Record Act Requests submitted via email, fax, USPS, or dropoff after 5:00 p.m. on a business day, Saturdays, Sundays, or holidays will be processed as received on the next open business day. The 10-day response period begins when the request is received.

Good Afternoon Ms. Haskins,

This email is in response to your November 13, 2019 request for public records from the City of Santa Cruz as detailed below.

Under the California Public Records Act (CPRA) you are entitled to copies of identifiable, non-exempt public records (Govt. Code section 6253). Please note that the CPRA requires the City to provide access to, or copies of, records responsive to your request which are in its possession, subject to certain exceptions. The CPRA does not require the City to provide information, answer questions, or create records which do not exist.

Requested Records:

"Pursuant to the California Public Records Act, I hereby request the following records:

I am hereby requesting the following records related to Forensic Logic, and its three services, COPLINKX, LEAP Search, and COPLINK:

* Any contracts, purchase, orders, invoices, and receipts related to the Forensic Logic, and its three services, COPLINKX, LEAP Search, and COPLINK.

* All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of COPLINKX, LEAP Search, and COPLINK. This includes A) any notes taken during meetings that discussed the use of COPLINKX, LEAP Search, and COPLINK, B) any explanations (whether internally or externally generated) of how COPLINKX, LEAP Search, and COPLINK work, and C) any other document that has been used to help explain the use of COPLINKX, LEAP Search, and COPLINK to any party, including internal documentation, public relations materials, and executive summaries.

* A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Forensic Logic.

* A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mentionthe programs COPLINKX, LEAP Search, COPLINK, or the company Forensic Logic, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.

* Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention the programs COPLINKX, LEAP Search, COPLINK, or the company Forensic Logic."

After completing the search for requested records, the City has produced public records responsive to your California Public Records Act request. These records will be available at the following link for 30 days:
https://cityofsantacruz.sharefile.com/d-s3b7f3802b6e4514a

If you have any questions, please feel free to contact me.

Julia Wood
Deputy City Clerk Administrator
City of Santa Cruz
831-420-5038

Public Records Requests may be submitted online via the Public Records Request form, by email, or by hard copy form available at the City Clerk's Office located at 809 Center Street, Room 9, Santa Cruz, CA 95060.

Please note: Public Record Act Requests submitted via email, fax, USPS, or dropoff after 5:00 p.m. on a business day, Saturdays, Sundays, or holidays will be processed as received on the next open business day. The 10-day response period begins when the request is received.