FOIA - Lake Stevens PD - Veritone Documents
| Tracking # |
23-1693 |
| Submitted | Dec. 11, 2023 |
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Communications
From: J Ader
To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
All documents pertaining to the your agency's contract with Veritone (https://www.veritone.com). These documents might include, but are not limited to, the following:
- Initial Bid Documents
- Current and previous contracts with Veritone regarding any of the offerings/software
- Requests for Proposals
- Memorandum(s) of Understanding
- Any privacy impact assessments
- Any product manuals
- Any instructional materials or presentations
- Use policies and standard operating procedures
- Data retention policies
- Letters of Interest
- Usage policies
- Any informal agreements or other documents that reference "Veritone" or otherwise guide it use or the relationship between this agency and the provider or developer of the software.
Please see the following testimonial for more information on this request: https://www.veritone.com/resources/lake-stevens-pd-benefits-of-using-veritones-ai-powered-redaction-and-transcription (archived link: https://archive.is/eH7h8 )
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
J Ader
From: Lake Stevens Police Department
City of Lake Stevens
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Your record request #23-1693 has been submitted successfully.
The City received your request for public records today and will respond as required by RCW 42.56.520, within five business days.
In calculating the five business days, the following are not counted: the day the City receives the request, Saturdays, Sundays and holidays. RCW 1.12.040. See also WAC 44-14-03006. If the request is received by the City after City business hours, the request shall be deemed to have been received by the City on the next business day.
A response may be (a) providing the records, (b) providing a link to records available on line, (c) providing a reasonable estimated date of when the records will be available, (d) requesting clarification, or (e) denial of the request.
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Reply to this email or sign in to contact City of Lake Stevens.<br><br>
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From: Lake Stevens Police Department
City of Lake Stevens
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Documents have been released for record request #23-1693 along with the following message:
Dear J:
The City has been in the process of locating, reviewing and processing records that may be responsive to your request, and at this time provides the FIRST installment to your request. The records are provided without
exemption or redaction.
The City continues to be in the process of locating, reviewing and processing
records that may be responsive to your request. Pursuant to RCW 42.56.520
the City requires additional time.
Due to the upcoming holidays/office closures and staffing levels, the City will
reach out to you regarding your request on or before Thursday, January 4, 2024 at 4:00pm. Please let me know if you have any questions.
Sincerely,
Caitlin Weaver
Deputy City Clerk
* Lake Stevens PD Amendment (Fully Executed).pdf
* Lake Stevens PD License Agreement (Redact Renewal 2022) Fully Executed.pdf
* Veritone_PD License Agmt_11022020.pdf
* Veritone_W9.pdf
* Veritone 49463.pdf
* Veritone 50284.pdf
* Veritone 51334.pdf
* Veritone 51823.pdf
* Veritone 54986.pdf
* Veritone 57452.pdf
* Veritone 56821.pdf
* Veritone 58746.pdf
Document links are valid for one month.
After January 18, you will need to sign in to view the document(s).
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Lake Stevens.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
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23-1693_2023-12-18_20_42_47_-0800
From: Lake Stevens Police Department
City of Lake Stevens
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A document has been released for record request #23-1693 along with the following message:
Dear J,
The City has been actively working on your request and at this time has the second installment ready consisting of 250 emails.
COST FOR PROVIDING RECORDS: Pursuant to RCW 42.56.120, the City's Public Records Policy and the City's Fees Resolution 2023-12,with the first $1.00 complimentary, the cost for providing the records is $2.13. Upon receipt of payment the records will be provided. I am sending a charging breakdown for your review that shows the work we completed, total number of files and charges associated per Fees Resolution 2023-12. Currently the City will accept payment by check or money order payable to "City of Lake Stevens", or by credit card in person.
The City is not currently able to accept credit card payments over the phone. I have included City Hall hours and location information below.
City Hall Hours
Monday-Thursday
9am-12n and 1pm-4pm
Friday 9am-12pm
1812 Main Street
Lake Stevens, WA 98258
(425) 622-9400
Mailing Address
City of Lake Stevens
P.O. Box 257
Lake Stevens, WA 98258
At this time, we will push your request out 2 weeks to January 17, 2024 to allow time for payment. If payment is received prior to that date, we will release Installment 2 immediately. If we do not receive payment by January 17, 2024 at 4:30pm we will close this request as abandoned. Please let me know if you have any questions.
Sincerely,
Caitlin Weaver
Deputy City Clerk
* PRA Charge Calculation 23-1693 Installment 1.pdf
Document links are valid for one month.
After February 3, you will need to sign in to view the document(s).
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Lake Stevens.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
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PRA_Charge_Calculation_23-1693_Installment_1
From: Lake Stevens Police Department
City of Lake Stevens
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A message was sent to you regarding record request #23-1693:
Dear J:
On January 3, 2024 staff reached out explaining that a second installment of records was ready containing 250 emails and pursuant to RCW 42.56.120, the City's Public Records Policy and the City's Fees Resolution 2023-12,with the first $1.00 complimentary, the cost for providing records was $2.13.
Your request was extended out two weeks to allow time for payment.
At this time no payment has been received so we will be closing this request as abandoned.
The City believes this fulfills your request for public records. This is the City's final, definitive response. Please let me know if you have any questions.
Sincerely,
Caitlin Weaver
Deputy City Clerk
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Lake Stevens.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: Lake Stevens Police Department
City of Lake Stevens
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Record request #23-1693 has been closed.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Lake Stevens.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: J Ader
I am only just now seeing that notification about the payment. I would like to pay for the additional documents.
Can you please keep tihs request open so that I can provide payment at my earliest to obtain the rest of the responsive documents?
Regards,
-JA
From: Lake Stevens Police Department
City of Lake Stevens
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Record request #23-1693 has been reopened. You can see it anytime at the link below.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Lake Stevens.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: Lake Stevens Police Department
City of Lake Stevens
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A message was sent to you regarding record request #23-1693:
Hi J - sure thing, I have reopened your request. Please let me know when you plan to submit payment. Thank you.
Kelly M. Chelin
City Clerk
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Lake Stevens.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: Lake Stevens Police Department
City of Lake Stevens
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A message was sent to you regarding record request #23-1693:
Hi J - I still have this request open. Please let me know by Friday, February 2, 2024 when you plan to submit payment for this request. Thank you.
Sincerely,
Kelly M. Chelin
City Clerk
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Lake Stevens.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: J Ader
To Whom It May Concern:
Please find enclosed a check for $2.13 to satisfy the fee associated with the attached public records request.
Thank you.
City of Lake Stevens
Washington Public Records Act Office
P.O. Box 257
Lake Stevens, WA 98258
From: Lake Stevens Police Department
City of Lake Stevens
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A message was sent to you regarding record request #23-1693:
J,
As of today, the City has not heard from you, received payment or confirmation of when we can expect payment. If the City has not received payment by Monday, February 5, 2024 at 4:00pm we will close this request as abandoned.
Thank you,
Caitlin Weaver
Deputy City Clerk
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Lake Stevens.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: J Ader
Hello,
I sent out a check in the mail the other day. It is on the way.
Please let me know if you need anything else.
Regards,
-JA
From: Lake Stevens Police Department
City of Lake Stevens
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A message was sent to you regarding record request #23-1693:
J.,
Thank you for communicating with us about the check you placed in the mail for payment. Based on your statement of "I sent out a check in the mail the other day, it's on the way", we will extend this request out 1 week and watch for the check. If we do not receive the check by Tuesday, February 13, 2024 at 4:00pm we will close this request as abandoned. If you notice any issues with the check being returned or any USPS related delays, please reach out to us immediately so we can adjust that timeline.
Thank you,
Caitlin Weaver
Deputy City Clerk
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Lake Stevens.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: Lake Stevens Police Department
City of Lake Stevens
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A document has been released for record request #23-1693 along with the following message:
Dear J:
Thank you for your payment, it was received today. The City has completed a
search of its records and identified the following 250 emails as responsive to
your request. All records are provided without exemption or redaction.
Our system compiles emails into a PDF with an index at the top. Directions on how to view the emails are below. Please let me know if you have any issues opening or viewing the documents.
Instructions for interacting with emails extracted from our server: Each email extracted from our server will come with a top sheet showing proof of the email’s presence in our email exchange system.
Click the link that says “Attachments” and you will find the email and any
attachments it contains.
The City believes this fulfills your request for public records. This is the City's final, definitive response. Please let me know if you have any questions.
Sincerely,
Caitlin Weaver
Deputy City Clerk
* 23-1693 ok to go .pdf
Document links are valid for one month.
After March 12, you will need to sign in to view the document(s).
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Lake Stevens.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: Lake Stevens Police Department
City of Lake Stevens
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Record request #23-1693 has been closed.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Lake Stevens.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
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