Clover Park School District – Request for a complete electronic copy of all Public Records Requests received by the District including District Responses for the years 2010 - 2021

Dear PRA Audit,

The Clover Park School District received your public records request on November 5, 2021. Your request seeks all public records requests received by the District from January 1, 2010 through November 4, 2021, as well as a complete electronic copy of the District’s responses to those requests.

You have requested “electronic production of all electronic records in the original NATIVE format for each record.” The vast majority of records the District has disclosed in response to public records requests since 2010 have not been produced in native format, and instead were produced in formats such as .pdf. And as noted earlier, you have requested “a complete electronic copy of the District’s Responses” to public records requests during the time period in question, and such responses typically did not contain native format records. In light of this conflict, the District interprets your request as seeking the District’s previous disclosure communications in their native format, recognizing that those disclosure communications will often contain non-native files. For example, the District would produce to you the native format email of its response to a given public records request, which may include attached responsive records in pdf format that were actually produced to a requestor. Please let me know if you disagree with this interpretation of your request.

Next, please be aware that the District may no longer possess copies of older public records requests and/or District responses. In that event, the District would be unable to disclose copies of such requests and responses.

Per District Procedure 4040P and RCW 42.56.120, the District charges the following fees for electronic copies of records:

1. Ten cents per page for public records scanned into an electronic format or for the use of district equipment to scan the records;

2. Five cents per each four electronic files or attachments uploaded to email, cloud-based data storage service, or other means of electronic delivery;

3. Ten cents per gigabyte for the transmission of public records in an electronic format or for the use of district equipment to send the records electronically; and

4. The actual cost of any digital storage media or device provided by the district, the actual cost of any container or envelope used to mail the copies to the requestor, and the actual postage or delivery charge.

Any applicable copying costs must be received by the District before the District discloses records. Additionally, District Procedure 4040P and RCW 42.56.120 authorize the District to require a deposit of up to ten percent of the total estimated costs of providing copies for a request. The District has not yet had an opportunity to determine how many responsive records there will be, or what the total estimated cost of fulfilling the request will be. Prior to providing the first installment of records for this request, we will contact you to let you know the total estimated cost and the deposit amount due. Following receipt of the deposit, the District will require payment of any applicable copying costs before producing installments.

At this time, the District estimates that it will be able to disclose an initial installment of records by February 4, 2022. I have also submitted your request to our NextRequest Program on November 5, 2021, at 3:29 pm. This will also include our 5-day response from our District.

Thank you.

Aranka Holmes

Coordinator for Public Records, WC Claims, and ADA

[cid:b525986e-eb5d-4ccc-9e3e-be0e3be9d7ee]

Creating Promising Futures.

Student Services Center

10903 Gravelly Lake Dr SW, Lakewood WA 98499-1341

253-583-5083 • Fax 253-583-5088

IMPORTANT NOTICE: This e-mail message and all attachments, if any, may contain confidential and privileged material and are intended only for the person or entity to which the message is addressed. If you are not an intended recipient, you are hereby notified that any use, dissemination, distribution, disclosure, or copying of this information is unauthorized and strictly prohibited. If you have received this communication in error, please contact the sender immediately by reply e-mail, and destroy all copies of the original message.

Clover Park School District

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A message was sent to you regarding record request #21-119:

Hello

On November 05, 2021, Clover Park School District received your request for public records. This letter serves as the District initial response under RCW 42.56.520 You have requested the following:

Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:

I request a complete electronic copy of all Public Records Requests received by Clover Park School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010, through November 4, 2021

Pursuant to RCW 42.56.520, the District is notifying you that we need additional time to respond to your request. This additional time is necessary to clarify your request and locate records that may be responsive to your request and, if so, to determine whether any exemptions might apply to those records. Our initial estimate is the first installment of records, if existing, may be available as soon as February 18, 2022. This anticipated date is only an estimate and may need to be revised as we process your request. We will produce all responsive documents to your request, in installments starting February 18, 2022.

If you have any questions or would like to discuss this request further, please feel free to contact me at 253-583-5083

Aranka Holmes

Coordinator for Public Records, WC Claims, and ADA

Creating Promising Futures.

Student Services Center

10903 Gravelly Lake Dr. SW, Lakewood WA 98499-1341

253-583-5083 • Fax 253-583-5088

IMPORTANT NOTICE: This e-mail message and all attachments, if any, may contain confidential and privileged material and are intended only for the person or entity to which the message is addressed. If you are not an intended recipient, you are hereby notified that any use, dissemination, distribution, disclosure, or copying of this information is unauthorized and strictly prohibited. If you have received this communication in error, please contact the sender immediately by reply e-mail, and destroy all copies of the original message.

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Clover Park School District.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>

Hello MuckRock,

On November 05, 2021, Clover Park School District received your request for public records. This letter serves as the District initial response under RCW 42.56.520 You have requested the following:

Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:

I request a complete electronic copy of all Public Records Requests received by Clover Park School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010, through November 4, 2021

Pursuant to RCW 42.56.520, the District is notifying you that we need additional time to respond to your request. This additional time is necessary to clarify your request and locate records that may be responsive to your request and, if so, to determine whether any exemptions might apply to those records. Our initial estimate is the first installment of records, if existing, may be available as soon as February 18, 2022. This anticipated date is only an estimate and may need to be revised as we process your request. We will produce all responsive documents to your request, in installments starting February 18, 2022.

I have also submitted your request to our NextRequest Program on February 04, 2022, at 11:54 am.

If you have any questions or would like to discuss this request further, please feel free to contact me at 253-583-5083

Aranka Holmes

Coordinator for Public Records, WC Claims, and ADA

Creating Promising Futures.

Student Services Center

10903 Gravelly Lake Dr. SW, Lakewood WA 98499-1341

253-583-5083 • Fax 253-583-5088

IMPORTANT NOTICE: This e-mail message and all attachments, if any, may contain confidential and privileged material and are intended only for the person or entity to which the message is addressed. If you are not an intended recipient, you are hereby notified that any use, dissemination, distribution, disclosure, or copying of this information is unauthorized and strictly prohibited. If you have received this communication in error, please contact the sender immediately by reply e-mail, and destroy all copies of the original message.

Aranka Holmes

Coordinator for Public Records, WC Claims, and ADA

[cid:29224ebd-f740-4df3-a590-f4b882b9deaa]

Creating Promising Futures.

Student Services Center

10903 Gravelly Lake Dr SW, Lakewood WA 98499-1341

253-583-5083 • Fax 253-583-5088

IMPORTANT NOTICE: This e-mail message and all attachments, if any, may contain confidential and privileged material and are intended only for the person or entity to which the message is addressed. If you are not an intended recipient, you are hereby notified that any use, dissemination, distribution, disclosure, or copying of this information is unauthorized and strictly prohibited. If you have received this communication in error, please contact the sender immediately by reply e-mail, and destroy all copies of the original message.

Use this to confirm your account. The link is only valid for 24 hours.

Clover Park School District

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Hello MuckRock!
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You can confirm your Clover Park School District public records portal account by copying and pasting the URL below into your web browser. This link is only valid for the next 24 hours.

Magic link: https://cloverparkk12-wa.nextrequest.com/users/confirmation?confirmation_token=1cSGBFx1iewSHpxEuH6t

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Questions? Check out our help page (https://www.nextrequest.com/support) or email us at support@nextrequest.com.
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Powered by NextRequest (https://www.nextrequest.com).

Clover Park School District

************************************************************************

A message was sent to you regarding record request #21-119:

Hello,

The District is currently processing your request and will have the first installment produced to you on February 15, 2022.

I am writing for clarification regarding you request for a “complete electronic copy of all Public Records Requests received by Clover Park School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010, through November 4, 2021.” As background, the District processes requests for records under the Public Records Act (PRA), Chapter 42.56 RCW and requests for records under the Family Educational Rights and Privacy Act (FERPA), 34 C.F.R 99, within the same program. FERPA provides families certain rights with regard to their students’ education records, including the ability to review and request their student’s education records. See 34 C.F.R. 99.10. Because the District processes both PRA requests and FERPA requests through the same system, many requests by parents to view their student records have been labelled PRA requests, when in actuality, they were FERPA requests. This means many of the sets of records that appear to have been produced under the PRA were actually produced under FERPA. For example, the first installment to you of responsive records will include about eighty requests for records. Of those 80 requests, 30 sets of records were requested under FERPA, while the rest were requested under the PRA.

The District would like you to clarify whether you are seeking those requests for records which would qualify as FERPA requests, or if you are purely seeking the records produced under the PRA.

The information you requested is unable to be emailed due to size; however, we have copied the requested items onto a flash drive. The cost of the flash drive is as follows:

           Thumb/CD drive         $6.00

           Postage                           .50

          Shipping container      $1.00

                                              $7.50

In the event you wish to pick up the thumb drive, you would just be charged for the thumb drive. Otherwise, we will mail the contents to you once payment is received.

We accept either cash (needs to be exact change) or check (made payable to Clover Park School District). Please contact me at aholmes@cloverpark.k12.wa.us if you have any questions.

This is the District’s final notice that if you do not provide clarification on these requests, the District will close your request on March 15, 2022. RCW 42.46.520(3)(b); WAC 44-14-04003(8).

Thanks,  

Aranka Holmes

Human Resources Coordinator for Public Records, WC Claims, and ADA

Creating Promising Futures.

Student Services Center

10903 Gravelly Lake Dr SW, Lakewood WA 98499-1341

253-583-5083 • Fax 253-583-5088

IMPORTANT NOTICE: This e-mail message and all attachments, if any, may contain confidential and privileged material and are intended only for the person or entity to which the message is addressed. If you are not an intended recipient, you are hereby notified that any use, dissemination, distribution, disclosure, or copying of this information is unauthorized and strictly prohibited. If you have received this communication in error, please contact the sender immediately by reply e-mail, and destroy all copies of the original message

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Clover Park School District.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>

Hello,

The District is currently processing your request and will have the first installment produced to you on February 15, 2022.

I am writing for clarification regarding your request for a “complete electronic copy of all Public Records Requests received by Clover Park School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010, through November 4, 2021.” As background, the District processes requests for records under the Public Records Act (PRA), Chapter 42.56 RCW, and requests for records under the Family Educational Rights and Privacy Act (FERPA), 34 C.F.R 99, within the same program. FERPA provides families certain rights with regard to their students’ education records, including the ability to review and request their student’s education records. See 34 C.F.R. 99.10. Because the District processes both PRA requests and FERPA requests through the same system, many requests by parents to view their student records have been labeled PRA requests when in actuality, they were FERPA requests. This means many of the sets of records that appear to have been produced under the PRA were actually produced under FERPA. For example, the first installment to you of responsive records will include about eighty requests for records. Of those 80 requests, 30 sets of records were requested under FERPA, while the rest were requested under the PRA.

The District would like you to clarify whether you are seeking those requests for records which would qualify as FERPA requests, or if you are purely seeking the records produced under the PRA.

The information you requested is unable to be emailed due to size; however, we have copied the requested items onto a flash drive. The cost of the flash drive is as follows:

Thumb/CD drive $6.00

Postage .50

Shipping container $1.00

$7.50

In the event you wish to pick up the thumb drive, you would just be charged for the thumb drive. Otherwise, we will mail the contents to you once payment is received.

We accept either cash (needs to be exact change) or check (made payable to Clover Park School District). Please contact me at aholmes@cloverpark.k12.wa.us if you have any questions.

This is the District’s final notice that if you do not provide clarification on these requests, the District will close your request on March 15, 2022. RCW 42.46.520(3)(b); WAC 44-14-04003(8).

Thanks,

Aranka Holmes

Coordinator for Public Records, WC Claims, and ADA

[cid:7dd5901c-6d2f-4cd0-92bb-5c517231e465]

Creating Promising Futures.

Student Services Center

10903 Gravelly Lake Dr SW, Lakewood WA 98499-1341

253-583-5083 • Fax 253-583-5088

IMPORTANT NOTICE: This e-mail message and all attachments, if any, may contain confidential and privileged material and are intended only for the person or entity to which the message is addressed. If you are not an intended recipient, you are hereby notified that any use, dissemination, distribution, disclosure, or copying of this information is unauthorized and strictly prohibited. If you have received this communication in error, please contact the sender immediately by reply e-mail, and destroy all copies of the original message.

________________________________
From: requests@muckrock.com <requests@muckrock.com>
Sent: Thursday, November 4, 2021 10:00 PM
To: Aranka Holmes <aholmes@cloverpark.k12.wa.us>
Subject: Washington Public Records Act Request: Clover Park School District – Request for a complete electronic copy of all Public Records Requests received by the District including District Responses for the years 2010 - 2021

________________________________

**Clover Park School District cannot be held responsible for the content of this email, as it has originated from an outside source.**

________________________________

Clover Park School District
Washington Public Records Act Office
ATTN: Public Records Officer
10903 Gravelly Lake Drive SW
Lakewood, WA 98499

November 5, 2021

To Whom It May Concern:

Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:

I request a complete electronic copy of all Public Records Requests received by Clover Park School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010 through November 4, 2021.

In the event the District chooses to provide these records in installments over time I request the records to be produced in reverse chronological order - from the most recent records to the earliest.

If this request is denied in whole or part, I ask that you justify all deletions by reference to specific exemptions of the PRA. I also request a detailed contemporaneous log to be provided for any document withheld or redacted.

For each responsive record the District contends is exempt from public disclosure, in whole or in part, please specifically identify the record by subject, title, author, custodian and date, and state how a specific statutory exemption applies to each record as required by RCW 42.56.210(3) and Rental Housing Ass'n v. Des Moines, 165 Wn.2d 525, 199 P.3d 393 (2009).

I request electronic production of all electronic records in the original NATIVE electronic format for each record.

I request for these public records to be produced by public (no password) e-mail attachment or link. If electronic attachment or link is not possible, an alternative would be to produce responsive records via USB DRIVE or DATA CD-ROM.

THIS REQUEST IS NOT BEING MADE FOR COMMERCIAL PURPOSES.

The requested documents will be made available to the general public.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

PRA Audit

View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com

For mailed responses, please address (see note):
MuckRock News
DEPT MR 120962
411A Highland Ave
Somerville, MA 02144-2516

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.

Clover Park School District

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A message was sent to you regarding record request #21-119:

Hello, MuckRock

On November 05, 2021, Clover Park School District received your request for public records. This letter serves as the District's initial response under RCW 42.56.520. You have requested the following:

Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:

I request a complete electronic copy of all Public Records Requests received by Clover Park School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010, through November 4, 2021.

The District is notifying you, we have received payment for the first installment of records with check number No.0000010319 in the amount of $7.50. The District is mailing a thumb drive of the first installment of records to the address:

MuckRock

411 A Highland Ave.

Somerville, MA 02144-2516

This is the initial first installment of records. The District will produce the second installment of records, by April 15, 2022. We will notify you with an updated email when the records are available.

Thank you,

Aranka Holmes

Coordinator for Public Records, WC Claims, ADA, and FMLA

Creating Promising Futures.

Student Services Center

10903 Gravelly Lake Dr. SW, Lakewood WA 98499-1341

253-583-5083 • Fax 253-583-5088

IMPORTANT NOTICE: This e-mail message and all attachments, if any, may contain confidential and privileged material and are intended only for the person or entity to which the message is addressed. If you are not an intended recipient, you are hereby notified that any use, dissemination, distribution, disclosure, or copying of this information is unauthorized and strictly prohibited. If you have received this communication in error, please contact the sender immediately by reply e-mail, and destroy all copies of the original message

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Clover Park School District.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>

An interim response, stating the request is being processed.

A copy of documents responsive to the request.

Clover Park School District

************************************************************************

A message was sent to you regarding record request #21-119:

Hello,

The District is currently processing your request and will have the first installment produced for you on February 15, 2022.

I am writing for clarification regarding you request for a “complete electronic copy of all Public Records Requests received by Clover Park School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010, through November 4, 2021.” As background, the District processes requests for records under the Public Records Act (PRA), Chapter 42.56 RCW and requests for records under the Family Educational Rights and Privacy Act (FERPA), 34 C.F.R 99, within the same program. FERPA provides families certain rights with regard to their students’ education records, including the ability to review and request their student’s education records. See 34 C.F.R. 99.10. Because the District processes both PRA requests and FERPA requests through the same system, many requests by parents to view their student records have been labelled PRA requests, when in actuality, they were FERPA requests. This means many of the sets of records that appear to have been produced under the PRA were actually produced under FERPA. For example, the first installment to you of responsive records will include about eighty requests for records. Of those 80 requests, 30 sets of records were requested under FERPA, while the rest were requested under the PRA.

This is the second installment of records. The information you requested is unable to be emailed due to size; however, we have copied the requested items onto a flash drive. The cost of the flash drive is as follows:

           Thumb/CD drive         $6.00

           Postage                          .50

          Shipping container      $1.00

                                             $7.50

In the event you wish to pick up the thumb drive, you would just be charged for the thumb drive. Otherwise, we will mail the contents to you once payment is received.

We accept either cash (needs to be exact change) or check (made payable to Clover Park School District). Please contact me at aholmes@cloverpark.k12.wa.us if you have any questions.

This is the District’s notice that if you do not provide payment by May 13, 2022, the District will close your request on May 13, 2022. RCW 42.46.523

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Clover Park School District.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>

A copy of documents responsive to the request.

A first set of responsive documents from the agency, with more to be sent at a specified date.

A fix is required to perfect the request.

Clover Park School District

************************************************************************

A message was sent to you regarding record request #21-119:

Hello, MuckRock

On November 05, 2021, Clover Park School District received your request for public records. This letter serves as the District's initial response under RCW 42.56.520. You have requested the following:

Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:

I request a complete electronic copy of all Public Records Requests received by Clover Park School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010, through November 4, 2021.

The District is notifying you, that we have received payment for the second installment of records in the amount of $7.50. The District is mailing a thumb drive of the first installment of records to the address:

MuckRock

411 A Highland Ave.

Somerville, MA 02144-2516

This is the second installment of records. The District will produce the third installment of records, by June 30, 2022. We will notify you with an updated email when the records are available.

Thank you,

Aranka Holmes

Coordinator for Public Records, WC Claims, ADA, and FMLA

Creating Promising Futures.

Student Services Center

10903 Gravelly Lake Dr. SW, Lakewood WA 98499-1341

253-583-5083 • Fax 253-583-5088

IMPORTANT NOTICE: This e-mail message and all attachments, if any, may contain confidential and privileged material and are intended only for the person or entity to which the message is addressed. If you are not an intended recipient, you are hereby notified that any use, dissemination, distribution, disclosure, or copying of this information is unauthorized and strictly prohibited. If you have received this communication in error, please contact the sender immediately by reply e-mail, and destroy all copies of the original message

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Clover Park School District.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>

Clover Park School District

************************************************************************

A message was sent to you regarding record request #21-119:

Hello Muck Rock,

On November 05, 2022, Clover Park School District received your request for public records. This letter serves as the District’s initial response under RCW 42.56.520 You have requested the following:

Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:

I request a complete electronic copy of all Public Records Requests received by Clover Park School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010, through November 4, 2021.

Pursuant to RCW 42.56.520, the District is notifying you that we need additional time to respond to your request. This additional time is necessary to clarify your request and locate records that may be responsive to your request and, if so, to determine whether any exemptions might apply to those records. Our initial estimate is the first installment of records, if existing, may be available as soon as July 29, 2022. This anticipated date is only an estimate and may need to be revised as we process your request.

Thanks,

Aranka Holmes

Coordinator for Public Records, WC Claims, and ADA

Creating Promising Futures.

Student Services Center

10903 Gravelly Lake Dr. SW, Lakewood WA 98499-1341

253-583-5083 • Fax 253-583-5088

IMPORTANT NOTICE: This e-mail message and all attachments, if any, may contain confidential and privileged material and are intended only for the person or entity to which the message is addressed. If you are not an intended recipient, you are hereby notified that any use, dissemination, distribution, disclosure, or copying of this information is unauthorized and strictly prohibited. If you have received this communication in error, please contact the sender immediately by reply e-mail, and destroy all copies of the original message

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Clover Park School District.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>

Clover Park School District

************************************************************************

A message was sent to you regarding record request #21-119:

Hello Muck Rock,

On November 05, 2022, Clover Park School District received your request for public records. This letter serves as the District’s initial response under RCW 42.56.520 You have requested the following:

Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:

I request a complete electronic copy of all Public Records Requests received by Clover Park School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010, through November 4, 2021.

Pursuant to RCW 42.56.520, the District is notifying you that we need additional time to respond to your request. This additional time is necessary to clarify your request and locate records that may be responsive to your request and, if so, to determine whether any exemptions might apply to those records. Our initial estimate is the first installment of records, if existing, may be available as soon as August 26, 2022. This anticipated date is only an estimate and may need to be revised as we process your request.

Thanks,

Aranka Holmes

Coordinator for Public Records, WC Claims, and ADA

Creating Promising Futures.

Student Services Center

10903 Gravelly Lake Dr. SW, Lakewood WA 98499-1341

253-583-5083 • Fax 253-583-5088

IMPORTANT NOTICE: This e-mail message and all attachments, if any, may contain confidential and privileged material and are intended only for the person or entity to which the message is addressed. If you are not an intended recipient, you are hereby notified that any use, dissemination, distribution, disclosure, or copying of this information is unauthorized and strictly prohibited. If you have received this communication in error, please contact the sender immediately by reply e-mail, and destroy all copies of the original message

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Clover Park School District.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>

Clover Park School District

************************************************************************

A message was sent to you regarding record request #21-119:

Hello Muck Rock,

On November 05, 2022, Clover Park School District received your request for public records. This letter serves as the District’s initial response under RCW 42.56.520 You have requested the following:

Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:

I request a complete electronic copy of all Public Records Requests received by Clover Park School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010, through November 4, 2021.

Pursuant to RCW 42.56.520, the District is notifying you that we need additional time to respond to your request. This additional time is necessary to clarify your request and locate records that may be responsive to your request and, if so, to determine whether any exemptions might apply to those records. Our initial estimate is the first installment of records, if existing, may be available as soon as September 23, 2022. This anticipated date is only an estimate and may need to be revised as we process your request.

Thanks,

Aranka Holmes

Coordinator for Public Records, WC Claims, and ADA

Creating Promising Futures.

Student Services Center

10903 Gravelly Lake Dr. SW, Lakewood WA 98499-1341

253-583-5083 • Fax 253-583-5088

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Clover Park School District.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>

Clover Park School District

************************************************************************

A message was sent to you regarding record request #21-119:

Hello, MuckRock,

On November 05, 2021, Clover Park School District received your request for public records. This letter serves as the district’s initial response under RCW 42.56.520. You have requested the following:

Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:

I request a complete electronic copy of all Public Records Requests received by Clover Park School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010, through November 4, 2021.

This is the final installment of records. The information you requested is unable to be emailed due to size; however, we have copied the requested items onto a flash drive. The cost of the flash drive is as follows:

           Thumb/CD drive         $6.00

           Postage                          .50

           Shipping container      $1.00

                                              $7.50

In the event you wish to pick up the thumb drive, you would just be charged for the thumb drive. Otherwise, we will mail the contents to you once payment is received.

We accept either cash (needs to be exact change) or checks (made payable to Clover Park School District). Please contact me at:

aholmes@cloverpark.k12.wa.us if you have any questions.

This is the district’s notice that if you do not provide payment by September 30, 2022, the District will close your request on October 01, 2022. RCW 42.46.523

With this final installment, the district has provided you with the records responsive to your request. Please note that in accordance with the Washington Secretary of State Retention Schedule, the District is not required to retain “records created in the activity of responding to public records requests in accordance with the Public Records Act (chapter 42.56 RCW)” for more than two years, with limited exceptions.

I have included the Washington State Government General Records Retention Schedule, Version 6.2 (August 2021) with this response for your review. See Section 5.4, Public Disclosure/Records Request, Disposition Authority Number GS 05001 Rev. 2, at pg. 114. You have requested Public Records Requests and Responses dating back to 2010. Consistent with the applicable retention schedule, the district does not have Public Records Requests and

Responses dating back that far and have now provided you the records responsive to your request.

Thank you,

Aranka Holmes

Coordinator for Public Records, WC Claims, ADA, and FMLA

Creating Promising Futures.

Student Services Center

10903 Gravelly Lake Dr. SW, Lakewood WA 98499-1341

253-583-5083 • Fax 253-583-5088

IMPORTANT NOTICE: This e-mail message and all attachments, if any, may contain confidential and privileged material and are intended only for the person or entity to which the message is addressed. If you are not an intended recipient, you are hereby notified that any use, dissemination, distribution, disclosure, or copying of this information is unauthorized and strictly prohibited. If you have received this communication in error, please contact the sender immediately by reply e-mail, and destroy all copies of the original message

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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Clover Park School District.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>

A copy of documents responsive to the request.

Clover Park School District

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A message was sent to you regarding record request #21-119:

Hello, MuckRock

On November 05, 2021, Clover Park School District received your request for public records. This letter serves as the District's initial response under RCW 42.56.520. You have requested the following:

Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:

I request a complete electronic copy of all Public Records Requests received by Clover Park School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010, through November 4, 2021.

The District is notifying you, that we have received payment for the final installment of records in the amount of $7.50, check number 0000010579. The District is mailing a thumb drive of the first installment of records to the address:

MuckRock

Dept MR 120962

411 A Highland Ave.

Somerville, MA 02144-2516

Your request has been fulfilled and is now closed.

Thank you,

Aranka Holmes

Coordinator for Public Records, WC Claims, ADA, and FMLA

Creating Promising Futures.

Student Services Center

10903 Gravelly Lake Dr. SW, Lakewood WA 98499-1341

253-583-5083 • Fax 253-583-5088

IMPORTANT NOTICE: This e-mail message and all attachments, if any, may contain confidential and privileged material and are intended only for the person or entity to which the message is addressed. If you are not an intended recipient, you are hereby notified that any use, dissemination, distribution, disclosure, or copying of this information is unauthorized and strictly prohibited. If you have received this communication in error, please contact the sender immediately by reply e-mail, and destroy all copies of the original message

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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Clover Park School District.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>

Clover Park School District

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Record request #21-119 has been closed. The closure reason supplied was:

We have provided all records responsive to your request.

With this final installment, the district has provided you with the records responsive to your request. Please note that in accordance with the Washington Secretary of State Retention Schedule, the District is not required to retain “records created in the activity of responding to public records requests in accordance with the Public Records Act (chapter 42.56 RCW)” for more than two years, with limited exceptions.

Thank you,

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Clover Park School District.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>

Clover Park School District

************************************************************************

A message was sent to you regarding record request #21-119:

Good afternoon MuckRock,

We are happy to resend the installments of responsive records to you. Please confirm which installment of records you are referencing. The second installment of records was mailed by May 09, 2022. The last installment of records was mailed on September 27, 2022.

Thank you,

Aranka Holmes

Coordinator for Public Records, WC Claims, and ADA

Creating Promising Futures.

Student Services Center

10903 Gravelly Lake Dr. SW, Lakewood WA 98499-1341

253-583-5083 • Fax 253-583-5088

IMPORTANT NOTICE: This e-mail message and all attachments, if any, may contain confidential and privileged material and are intended only for the person or entity to which the message is addressed. If you are not an intended recipient, you are hereby notified that any use, dissemination, distribution, disclosure, or copying of this information is unauthorized and strictly prohibited. If you have received this communication in error, please contact the sender immediately by reply e-mail, and destroy all copies of the original message.

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Clover Park School District.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>

A copy of documents responsive to the request.

Clover Park School District

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A document has been released for record request #21-119 along with the following message:

Good afternoon,

By regular mail, the district sent a final installment of records on a thumb drive on September 27, 2022. Delivery of records will take up to 7-10 business days. However, the district has sent another additional thumb drive of the final installment of records by certified mail today, October 11, 2022. I have attached a copy of the tracking receipt for your records. 

Thank you,

Aranka Holmes

Coordinator for Public Records, WC Claims, and ADA

Creating Promising Futures.

Student Services Center

10903 Gravelly Lake Dr. SW, Lakewood WA 98499-1341

253-583-5083 • Fax 253-583-5088

IMPORTANT NOTICE: This e-mail message and all attachments, if any, may contain confidential and privileged material and are intended only for the person or entity to which the message is addressed. If you are not an intended recipient, you are hereby notified that any use, dissemination, distribution, disclosure, or copying of this information is unauthorized and strictly prohibited. If you have received this communication in error, please contact the sender immediately by reply e-mail, and destroy all copies of the original message.

* certified tracking receipt.pdf

Document links are valid for one month.
After November 11, you will need to sign in to view the document(s).

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Clover Park School District.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>

Hello,

I have sent a thumb drive for the last installment twice now on September 27, 2022, and October 11, 2022 this was considered the last installment of records. I have attached the Certified Tracking Receipt for you to review. The records are too large to upload to you website. The thumb drive was sent to address:

MuckRock

Dept MR 120962

411 A Highland Ave.

Somerville, MA 02144-2516

A copy of documents responsive to the request.

Hello, MuckRock
On November 05, 2021, Clover Park School District received your request for public records. This letter serves as the District's initial response under RCW 42.56.520. You have requested the following:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
I request a complete electronic copy of all Public Records Requests received by Clover Park School District and a complete electronic copy of the District's Responses to these Public Records Requests for the time period January 1, 2010, through November 4, 2021.
The district is mailing a thumb drive of the first installment of records to the address:
MuckRock News
DEPT MR 120962
263 Huntington Ave
Boston, MA 02115

Your request has been fulfilled and is now closed.
Thank you,
Aranka Holmes
Coordinator for Public Records, WC Claims, ADA, and FMLA
Creating Promising Futures.
Student Services Center
10903 Gravelly Lake Dr. SW, Lakewood WA 98499-1341
253-583-5083 • Fax 253-583-5088
IMPORTANT NOTICE: This e-mail message and all attachments, if any, may contain confidential and privileged material and are intended only for the person or entity to which the message is addressed. If you are not an intended recipient, you are hereby notified that any use, dissemination, distribution, disclosure, or copying of this information is unauthorized and strictly prohibited. If you have received this communication in error, please contact the sender immediately by reply e-mail, and destroy all copies of the original message

Aranka Holmes

Coordinator for Public Records, WC Claims, and ADA

[cid:d0142169-4c60-4e9e-a3ae-b1f6eb345ba9]

Creating Promising Futures.

Student Services Center

10903 Gravelly Lake Dr SW, Lakewood WA 98499-1341

253-583-5083 • Fax 253-583-5088

IMPORTANT NOTICE: This e-mail message and all attachments, if any, may contain confidential and privileged material and are intended only for the person or entity to which the message is addressed. If you are not an intended recipient, you are hereby notified that any use, dissemination, distribution, disclosure, or copying of this information is unauthorized and strictly prohibited. If you have received this communication in error, please contact the sender immediately by reply e-mail, and destroy all copies of the original message.