State Police Agency FOI Request Log (2018 - 2023) (Missouri Highway Patrol)
| Tracking # |
P046581-011624 |
| Multi Request | State Police Agency FOI Request Log (2018 - 2023) |
| Submitted | Jan. 11, 2024 |
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Communications
From: Beryl Lipton
To Whom It May Concern:
Pursuant to the The Missouri Sunshine Law, this is a request for records related to this agency’s receipt of and response to public records requests.
For the period from January 1, 2018 through December 31, 2023, please provide all logs and available related details of public records requests received by this office. Responsive materials include those that describe the following details for each public records request received by this office:
The name of the requester and the affiliated organization
The date on which the request was received by this office
A description of the requested records
The tracking number assigned by this office to the request
The date on which the request was closed by this office
The final disposition of the request, including, if possible, whether the request was fully fulfilled, partially fulfilled, rejected in its entirety, resulted in no responsive documents, or remains open
Details on exemptions applied to responsive and withheld records
The number of released pages
Please provide the responsive materials in the form of a spreadsheet (either in CSV or XLS file formats), if possible.
This request is being made as part of an academic and journalistic project and is not being made for any commercial reason. In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request be fulfilled electronically, via e-mail attachment, the upload link in the footer of this message, or Dropbox, if possible.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.
Please contact me if your office has any questions about this request.
Sincerely,
Beryl Lipton
From: Missouri Highway Patrol
Dear Beryl Lipton:
Our office received your open records request pursuant to Missouri's Sunshine Law, Chapter 610, RSMo. Your request has been assigned number P046581-011624. The Patrol is committed to adhering to the Sunshine Law and to ensuring that the public obtains access to open records that are not otherwise closed by law. The Sunshine Law requires each public agency to adhere to certain standards. This letter is designed to ensure that you understand our process for fulfilling your records request. Three Business Day Notice Requirement:
The requested records are not immediately available for dissemination or inspection. The Patrol is required to notify you that additional research time will be required to fulfill the request. This correspondence satisfies the Sunshine Law's notice requirement within the required three business day period. Section 610.023.3, RSMo.
Additional Research Time is Required:
The Patrol receives thousands of open records requests each month. Our Patrol Records Division personnel are dedicated to meeting the intent of Missouri's Sunshine Law and strive to respond to each request in a timely manner. The Patrol operates in all 114 Missouri counties and the independent city of St. Louis. Accordingly, many records maintained by the agency are not centrally located within, or immediately accessible to, the Patrol's Custodian of Records in Jefferson City. Our staff must research your request and ensure that we have captured all responsive records ̶ regardless of their location within the agency. The research process is time-consuming, but we will make every effort to expedite your request. Estimated Time for Completion:
The majority of our requests are fulfilled within thirty business days. Some requests require additional research time due to their scope or complexity. Our team will conduct an initial review of your request. If we estimate that the request will be fulfilled within thirty business days, we will not send an updated time estimate. However, if we estimate that the request will take longer than thirty business days, we will provide an updated time estimate that provides a detailed justification for the additional research time. Billing:
As it relates to billing, Missouri law allows the Patrol to charge fees for copies and research time. Specifically, "[r]esearch time required for fulfilling records requests may be charged at the actual cost of research time." Section 610.026, RSMo. The Missouri Supreme Court recently determined that "staff time is the time required to provide access to public records maintained on computer facilities, recording tapes or disks, videotapes or films, pictures, maps, slides, graphics, illustrations or similar audio or visual items". Gross v. Parson, 624 S.W.3d 877, 884-89 (Mo. 2021) (internal quotations omitted).
The Patrol will never bill you for redaction time or any research time conducted by our legal staff. You will only be charged for copies and staff research time as permitted by Missouri law. Please let us know if you have questions related to the billing estimate.
Our team will forward a bill estimate to your attention once we have calculated the permissible costs and fees. The Patrol will not provide the responsive records until receipt of payment. Section 610.026.2, RSMo.
We appreciate your patience as we review, research, and fulfill your open records request. You can monitor the progress of your request at the link below and you will receive an email when your request has been completed. If you wish to withdraw or clarify your request, or if you have questions, please call our office at (573) 526-6146, or (573) 526-6167.
Sincerely,
Gerard G. Callahan
Custodian of Records
From: Missouri Highway Patrol
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of January 16, 2024, Reference # P046581-011624.
Dear Beryl Lipton,
The Missouri State Highway Patrol received a public records request from you on January 16, 2024. You requested: “To Whom It May Concern:
Pursuant to the The Missouri Sunshine Law, this is a request for records related to this agency’s receipt of and response to public records requests.
For the period from January 1, 2018 through December 31, 2023, please provide all logs and available related details of public records requests received by this office. Responsive materials include those that describe the following details for each public records request received by this office:
The name of the requester and the affiliated organization
The date on which the request was received by this office
A description of the requested records
The tracking number assigned by this office to the request
The date on which the request was closed by this office
The final disposition of the request, including, if possible, whether the request was fully fulfilled, partially fulfilled, rejected in its entirety, resulted in no responsive documents, or remains open
Details on exemptions applied to responsive and withheld records
The number of released pages
Please provide the responsive materials in the form of a spreadsheet (either in CSV or XLS file formats), if possible.
This request is being made as part of an academic and journalistic project and is not being made for any commercial reason. In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request be fulfilled electronically, via e-mail attachment, the upload link in the footer of this message, or Dropbox, if possible.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.
Please contact me if your office has any questions about this request.
Sincerely,
Beryl Lipton
Upload documents directly: https://www.muckrock.com/
The Missouri State Highway Patrol has reviewed its files and has located responsive records to your request. Please log in to the MO State Highway Patrol Public Records Center at the following link to retrieve the appropriate responsive records. We do not maintain a log that includes the fields you have requested. I have attached our monthly period summary logs. They only include the fields for "Reference No.," "Create Date," "Close Date," for which you have requested. Public Records Request - P046581-011624
Please be patient when downloading records and only click on the link one time, as the records will be locked after clicking on the link three times. No matter what browser you use, you must allow popups in order to download your documents Directions for Google Chrome (the preferred browser for downloading from GovQA) are as follows:
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On your computer, open Chrome.
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At the top right, click the three vertical dots.
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Click Settings.
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On the left click Privacy and Security.
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Click site settings.
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Click Pop-ups and redirects.
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Turn Allowed on.
If you have questions, please contact me at the Patrol Records Division at 573-526-6167 or reply to this email.
Sincerely,
GERARD G. CALLAHAN, Lieutenant
Custodian of Records
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