Request for the Missouri birth index, 1910-2015

Reclaim The Records filed this request with the Department of Health and Senior Services of Missouri.
Due July 19, 2016
Est. Completion None
Status
Awaiting Response

Communications

From: Reclaim The Records

To Whom It May Concern:

Pursuant to the Missouri Sunshine Law and the Missouri Public Records Law, I am making a public records request.

Missouri's statute concerning Vital Statistics states in Section 193.245.1:

"It shall be unlawful for any person to permit inspection of, or to disclose information contained in, vital records or to copy or issue a copy of all or part of any such record except as authorized by this law and by regulation or by order of a court of competent jurisdiction or in the following situations:

(1) A listing of persons who are born or who die on a particular date may be disclosed upon request, but no information from the record other than the name and the date of such birth or death shall be disclosed;"

(Online reference: http://www.moga.mo.gov/mostatutes/stathtml/19300002451.html)

Based on that statute, I would like to order such a listing, covering all persons born in the state of Missouri between January 1, 1910 and December 31, 2015, inclusive. Please note that this is a request for just the basic index to the births, and is not a request for any actual birth certificates. If it is possible, I ask that the Department of Health and Senior Services also include each person's sex and birth certificate number as part of the data in the index.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Brooke Schreier Ganz
Founder, Reclaim The Records
https://www.reclaimtherecords.org/

From: Hollis, Emily

Dear Ms. Ganz:

The Missouri Department of Health and Senior Services (Department) is in receipt of your request dated February 16, 2016 for a listing of persons born in the state of Missouri between January 1, 1910 and December 31, 2015. You have requested that this list include the sex and birth certificate number of each person.

The Department is working to fill your request. Due to the number of records to be reviewed, and day to day business, it is estimated that a response will be provided to you on or after March 31, 2016. Please note, the Department may charge $21.38 per hour for research and $.10 per page for records. An invoice may be sent to you for any charges incurred in the fulfillment of your request prior to your receipt of the requested records.

If you have any questions, please contact our office at (573) 751-6005. Thank you.

Emily E. Hollis
Office of General Counsel
Dept. of Health & Senior Services
P.O. Box 570
Jefferson City, MO 65102
Phone: (573) 751-6005
Facsimile: (573) 751-0247
Email: Emily.Hollis@health.mo.gov<mailto:Emily.Hollis@health.mo.gov>

CONFIDENTIALITY STATEMENT
This email is from the Missouri Department of Health and Senior Services. It contains confidential or privileged information that may be protected from disclosure by law. Unauthorized disclosure, review, copying, distribution, or use of this message or its contents by anyone other than the intended recipient is prohibited. If you are not the intended recipient, please immediately destroy this message and notify the sender at the following email address: Emily.Hollis@health.mo.gov or by calling 573.751.6005.

From: Loethen, Nikki

Dear Ms. Ganz,

As we discussed, the department is working to confirm a cost estimate of fulfilling your request for a list of people who were born and who died on each day from 1910 – 2015. The department may not have the information for the earlier years of the request but is checking. The department will charge for staff time (and programmer time if necessary) as authorized by Chapter 610, RSMo. The department’s current hourly rate for staff time is $20.85 per hour. The department understands that you want to receive the information electronically and is checking on whether it is possible to provide the information in that format, rather than on paper. The cost estimate will be provided to you within approximately five business days.

Sincerely,

Nikki Loethen
General Counsel
Department of Health & Senior Services
912 Wildwood Drive
Jefferson City, MO 65102
Phone: 573.751.6005
Fax: 573.751.0247

This message, including attachments, is from the State of Missouri, Department of Health and Senior Services. This message contains information that may be confidential and protected by the attorney-client or attorney work product privileges. If you are not the intended recipient, please promptly delete this message and notify the sender of the delivery error by return e-mail or call us at 573.751.6005. You may not forward, print, copy, distribute or use the information in this message if you are not the intended recipient.

From: Hollis, Emily

Dear Ms. Ganz:

Pursuant to your request for an estimate and Section 610.026, RSMo, compliance with the two records requests below is estimated to cost the following:

Birth list: $993,480 (23,376 hours at $42.50/hour)
Death list: $496,740 (11,688 hours at $42.50/hour)

Thank you.

Emily E. Hollis
Office of General Counsel
Dept. of Health & Senior Services
P.O. Box 570
Jefferson City, MO 65102
Phone: (573) 751-6005
Facsimile: (573) 751-0247
Email: Emily.Hollis@health.mo.gov<mailto:Emily.Hollis@health.mo.gov>

CONFIDENTIALITY STATEMENT
This email is from the Missouri Department of Health and Senior Services. It contains confidential or privileged information that may be protected from disclosure by law. Unauthorized disclosure, review, copying, distribution, or use of this message or its contents by anyone other than the intended recipient is prohibited. If you are not the intended recipient, please immediately destroy this message and notify the sender at the following email address: Emily.Hollis@health.mo.gov or by calling 573.751.6005.

From: Loethen, Nikki

Dear Ms. Ganz,

After the email below was sent to you, the department realized an error in the calculation of the hourly rate. Here are the revised estimates based on the corrected rate:

Birth list: $976,649.28 (23,376 hours at $41.78/hour)
Death list: $488,324.64 (11,688 hours at $41.78/hour)

Sincerely,

Nikki Loethen
General Counsel
Department of Health & Senior Services
912 Wildwood Drive
Jefferson City, MO 65102
Phone: 573.751.6005
Fax: 573.751.0247

This message, including attachments, is from the State of Missouri, Department of Health and Senior Services. This message contains information that may be confidential and protected by the attorney-client or attorney work product privileges. If you are not the intended recipient, please promptly delete this message and notify the sender of the delivery error by return e-mail or call us at 573.751.6005. You may not forward, print, copy, distribute or use the information in this message if you are not the intended recipient.

From: Department of Health and Senior Services

An interim response, stating the request is being processed.

From: Department of Health and Senior Services

An interim response, stating the request is being processed.

From: Department of Health and Senior Services

An interim response, stating the request is being processed.

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