FOIA - Shared Mailboxes (email) (Minneapolis Mayor's Office)

Hi requests@muckrock.com,
Thank you for submitting a data request with the City of Minneapolis. Your reference number: DR22_038515 Please refer to this number in any correspondence related to your request. You may reply to this email to add comments to your request. How do I get updates about my request? We will provide updates by email. In addition, you can view the status updates of your requests on the OpenCity portal.  First login, then click on My Requests to check on the status of your request, communicate with the Data Practices team, and receive responsive data. (https://minneapolis.service-now.com/opencityportal) How long will my request take to be processed? The time it takes to process your request will vary depending on the complexity of your request, how many requests are currently in our review queue, and how many requests we're processing. You can view the most up to date information about requests in process at the Check Status page on the OpenCity portal. (https://minneapolis.service-now.com/opencityportal?id=opencitystattracker) Below is a copy of your request: What data are you requesting?
To Whom It May Concern:

Pursuant to the Minnesota Government Data Practices Act, I hereby request the following records:

A CSV export of your agency's Shared Mailboxes (see https://learn.microsoft.com/en-us/microsoft-365/admin/email/about-shared-mailboxes?view=o365-worldwide for more info ) including the following parameters for every shared mailbox:

- Primary SMTP Address
- Date Created

A simple way to retrieve this is by having a member of IT (such as a System Administrator) run the following command in Exchange Online PowerShell (if email is hosted in a Microsoft Exchange environment):

Get-Mailbox -ResultSize Unlimited -RecipientTypeDetails SharedMailbox | Select Name,PrimarySmtpAddress,WhenCreated | Export-CSV -Path .\SharedMailboxes_$((Get-Date).ToString('MM-dd-yyyy_hh-mm-ss')).csv

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

J Ader

Upload documents directly: https://www.muckrock.com/
When was data created?
Start Date: 2011-01-01
End Date: 2022-11-03
Who may have data?
Submitted:
2022-11-03 00:11:34

Thank you, OpenCity Data Practices Team ResponsibleAuthority@minneapolismn.gov (mailto:ResponsibleAuthority@minneapolismn.gov) Unsubscribe (https://minneapolis.service-now.com/opencityportal?id=unsubscribe)
Ref:MSG5086435

Hi requests@muckrock.com A comment has been added to your request: DR22_038515: Media - Shared Mailboxes
Public Comments:
2023-02-01 12:16:08 CST - Courtney Martin Public Comments
Hello,
Each request goes through four stages: Intake - we receive the request and clarify if needed; Collection - we locate and gather the requested data; Review - we remove data not available to the public by law; Production - we format and deliver the requested data.
Your request status is currently in collection. We are locating information pertaining to your request.  We will contact you if we have any additional questions.  Once we finish locating and gathering the data, we will review it to remove any legally protected data. Any public responsive data will be sent to you upon completion of review.
Thank you, Courtney Martin  l Enterprise Information Management Analyst City of Minneapolis – City Clerk’s Office l Office: 612-673-2421 l courtney.martin@minneapolismn.gov (mailto:courtney.martin@minneapolismn.gov)
2023-02-01 03:34:12 CST - J Ader Public Comments To Whom It May Concern:

I wanted to follow up on the following Minnesota Government Data Practices Act request, copied below, and originally submitted on Nov. 3, 2022. Please let me know when I can expect to receive a response. You had assigned it reference number #DR22_038515.

Thanks for your help, and let me know if further clarification is needed.

Upload documents directly: https://www.muckrock.com/ To reply to this comment, you may respond to this email or login to the OpenCity portal and add comments to have your response added to your request. (https://minneapolis.service-now.com/opencityportal) Thank you,
Data Requested: What data are you requesting?
To Whom It May Concern: Pursuant to the Minnesota Government Data Practices Act, I hereby request the following records: A CSV export of your agency's Shared Mailboxes (see https://learn.microsoft.com/en-us/microsoft-365/admin/email/about-shared-mailboxes?view=o365-worldwide for more info ) including the following parameters for every shared mailbox: - Primary SMTP Address - Date Created A simple way to retrieve this is by having a member of IT (such as a System Administrator) run the following command in Exchange Online PowerShell (if email is hosted in a Microsoft Exchange environment): Get-Mailbox -ResultSize Unlimited -RecipientTypeDetails SharedMailbox | Select Name,PrimarySmtpAddress,WhenCreated | Export-CSV -Path .\SharedMailboxes_$((Get-Date).ToString('MM-dd-yyyy_hh-mm-ss')).csv
The requested documents will be made available to the general public, and this request is not being made for commercial purposes. In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not. Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days. Sincerely, J Ader Upload documents directly: https://www.muckrock.com/
When was data created?
Start Date: 2011-01-01
End Date: 2022-11-03
Who may have data?
Submitted:
2022-11-03 00:11:34 OpenCity Data Practices Team ResponsibleAuthority@minneapolismn.gov (mailto:ResponsibleAuthority@minneapolismn.gov)

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Ref:MSG5355697

Hi requests@muckrock.com A comment has been added to your request: DR22_038515: Media - Shared Mailboxes
Public Comments:
2023-05-03 16:33:47 CDT - Courtney Martin Public Comments Hello, Each request goes through four stages: Intake - we receive the request and clarify if needed; Collection - we locate and gather the requested data; Review - we remove data not available to the public by law; Production - we format and deliver the requested data. Your request status is currently in review. We are reviewing the data we have received.  Depending on the amount of data in your request and the number (and size) of other requests being reviewed, this process can take some time. Any public responsive data will be sent to you upon completion of review. Thank you, Courtney Martin l Enterprise Information Management Analyst City of Minneapolis – City Clerk’s Office l Office: 612-673-2421 l courtney.martin@minneapolismn.gov
2023-05-02 01:01:10 CDT - J Ader Public Comments To Whom It May Concern:

I wanted to follow up on the following Minnesota Government Data Practices Act request, copied below, and originally submitted on Nov. 3, 2022. Please let me know when I can expect to receive a response. You had assigned it reference number #DR22_038515.

Thanks for your help, and let me know if further clarification is needed.

Upload documents directly: https://www.muckrock.com/
2023-02-01 12:16:08 CST - Courtney Martin Public Comments
Hello,
Each request goes through four stages: Intake - we receive the request and clarify if needed; Collection - we locate and gather the requested data; Review - we remove data not available to the public by law; Production - we format and deliver the requested data.
Your request status is currently in collection. We are locating information pertaining to your request.  We will contact you if we have any additional questions.  Once we finish locating and gathering the data, we will review it to remove any legally protected data. Any public responsive data will be sent to you upon completion of review.
Thank you, Courtney Martin  l Enterprise Information Management Analyst City of Minneapolis – City Clerk’s Office l Office: 612-673-2421 l courtney.martin@minneapolismn.gov (mailto:courtney.martin@minneapolismn.gov) To reply to this comment, you may respond to this email or login to the OpenCity portal and add comments to have your response added to your request. (https://minneapolis.service-now.com/opencityportal) Thank you,
Data Requested: What data are you requesting?
To Whom It May Concern: Pursuant to the Minnesota Government Data Practices Act, I hereby request the following records: A CSV export of your agency's Shared Mailboxes (see https://learn.microsoft.com/en-us/microsoft-365/admin/email/about-shared-mailboxes?view=o365-worldwide for more info ) including the following parameters for every shared mailbox: - Primary SMTP Address - Date Created A simple way to retrieve this is by having a member of IT (such as a System Administrator) run the following command in Exchange Online PowerShell (if email is hosted in a Microsoft Exchange environment): Get-Mailbox -ResultSize Unlimited -RecipientTypeDetails SharedMailbox | Select Name,PrimarySmtpAddress,WhenCreated | Export-CSV -Path .\SharedMailboxes_$((Get-Date).ToString('MM-dd-yyyy_hh-mm-ss')).csv
The requested documents will be made available to the general public, and this request is not being made for commercial purposes. In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not. Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days. Sincerely, J Ader Upload documents directly: https://www.muckrock.com/
When was data created?
Start Date: 2011-01-01
End Date: 2022-11-03
Who may have data?
Submitted:
2022-11-03 00:11:34 OpenCity Data Practices Team ResponsibleAuthority@minneapolismn.gov (mailto:ResponsibleAuthority@minneapolismn.gov)

Unsubscribe (https://minneapolis.service-now.com/opencityportal?id=unsubscribe)

Unsubscribe | (mailto:citylife@minneapolismn.gov?subject=Unsubscribe from "OC Request Comments for Portal User"&body=Sending this email with the predefined content in the subject and body will unsubscribe you from the notification "OC Request Comments for Portal User"%0D%0A%0D%0AUnsubscribe:{"id":"9fb4cba1db2618587b404c95b99619eb","token":"c797e62132"}) Notification Preferences (https://minneapolis.service-now.com/nav_to.do?uri=notification_preferences.do%3Fsysparm_notification=9fb4cba1db2618587b404c95b99619eb)
Ref:MSG5606929

Hi requests@muckrock.com A comment has been added to your request: DR22_038515: Media - Shared Mailboxes
Public Comments:
2023-08-09 16:16:26 CDT - Courtney Martin Public Comments Hello, Each request goes through four stages: Intake - we receive the request and clarify if needed; Collection - we locate and gather the requested data; Review - we remove data not available to the public by law; Production - we format and deliver the requested data. Your request status is currently in review. We are reviewing the data we have received.  Depending on the amount of data in your request and the number (and size) of other requests being reviewed, this process can take some time. Any public responsive data will be sent to you upon completion of review. Thank you, Courtney Martin l Enterprise Information Management Analyst City of Minneapolis – City Clerk’s Office l Office: 612-673-2421 l courtney.martin@minneapolismn.gov (mailto:courtney.martin@minneapolismn.gov)
2023-08-01 01:40:03 CDT - J Ader Public Comments To Whom It May Concern:

I wanted to follow up on the following Minnesota Government Data Practices Act request, copied below, and originally submitted on Nov. 3, 2022. Please let me know when I can expect to receive a response. You had assigned it reference number #DR22_038515.

Thanks for your help, and let me know if further clarification is needed.

Upload documents directly: https://www.muckrock.com/
2023-05-03 16:33:47 CDT - Courtney Martin Public Comments Hello, Each request goes through four stages: Intake - we receive the request and clarify if needed; Collection - we locate and gather the requested data; Review - we remove data not available to the public by law; Production - we format and deliver the requested data. Your request status is currently in review. We are reviewing the data we have received.  Depending on the amount of data in your request and the number (and size) of other requests being reviewed, this process can take some time. Any public responsive data will be sent to you upon completion of review. Thank you, Courtney Martin l Enterprise Information Management Analyst City of Minneapolis – City Clerk’s Office l Office: 612-673-2421 l courtney.martin@minneapolismn.gov To reply to this comment, you may respond to this email or login to the OpenCity portal and add comments to have your response added to your request. (https://minneapolis.service-now.com/opencityportal) Thank you,
Data Requested: What data are you requesting?
To Whom It May Concern: Pursuant to the Minnesota Government Data Practices Act, I hereby request the following records: A CSV export of your agency's Shared Mailboxes (see https://learn.microsoft.com/en-us/microsoft-365/admin/email/about-shared-mailboxes?view=o365-worldwide for more info ) including the following parameters for every shared mailbox: - Primary SMTP Address - Date Created A simple way to retrieve this is by having a member of IT (such as a System Administrator) run the following command in Exchange Online PowerShell (if email is hosted in a Microsoft Exchange environment): Get-Mailbox -ResultSize Unlimited -RecipientTypeDetails SharedMailbox | Select Name,PrimarySmtpAddress,WhenCreated | Export-CSV -Path .\SharedMailboxes_$((Get-Date).ToString('MM-dd-yyyy_hh-mm-ss')).csv
The requested documents will be made available to the general public, and this request is not being made for commercial purposes. In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not. Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days. Sincerely, J Ader Upload documents directly: https://www.muckrock.com/
When was data created?
Start Date: 2011-01-01
End Date: 2022-11-03
Who may have data?
Submitted:
2022-11-03 00:11:34 OpenCity Data Practices Team ResponsibleAuthority@minneapolismn.gov (mailto:ResponsibleAuthority@minneapolismn.gov)

Unsubscribe (https://minneapolis.service-now.com/opencityportal?id=unsubscribe)

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Ref:MSG5892847

Hi requests@muckrock.com A comment has been added to your request: DR22_038515: Media - Shared Mailboxes
Public Comments:
2023-08-25 12:20:53 CDT - Courtney Martin Public Comments Hello, Data responsive to your request have been released through the OpenCity portal. It can take up to 15 minutes for the data to appear. Please log in to your OpenCity account, click on My Requests and then select this reference number to view the available data. Data was redacted and/or withheld per Minnesota Statutes, Chapter 13: Government Data Practices–Section 13.37. Your request will be closed at this time. Thank you, Courtney Martin l Enterprise Information Management Analyst City of Minneapolis – City Clerk’s Office l Office: 612-673-2421 l courtney.martin@minneapolismn.gov (mailto:courtney.martin@minneapolismn.gov)
2023-08-09 16:16:26 CDT - Courtney Martin Public Comments Hello, Each request goes through four stages: Intake - we receive the request and clarify if needed; Collection - we locate and gather the requested data; Review - we remove data not available to the public by law; Production - we format and deliver the requested data. Your request status is currently in review. We are reviewing the data we have received.  Depending on the amount of data in your request and the number (and size) of other requests being reviewed, this process can take some time. Any public responsive data will be sent to you upon completion of review. Thank you, Courtney Martin l Enterprise Information Management Analyst City of Minneapolis – City Clerk’s Office l Office: 612-673-2421 l courtney.martin@minneapolismn.gov (mailto:courtney.martin@minneapolismn.gov)
2023-08-01 01:40:03 CDT - J Ader Public Comments To Whom It May Concern:

I wanted to follow up on the following Minnesota Government Data Practices Act request, copied below, and originally submitted on Nov. 3, 2022. Please let me know when I can expect to receive a response. You had assigned it reference number #DR22_038515.

Thanks for your help, and let me know if further clarification is needed.

Upload documents directly: https://www.muckrock.com/ To reply to this comment, you may respond to this email or login to the OpenCity portal and add comments to have your response added to your request. (https://minneapolis.service-now.com/opencityportal) Thank you,
Data Requested: What data are you requesting?
To Whom It May Concern: Pursuant to the Minnesota Government Data Practices Act, I hereby request the following records: A CSV export of your agency's Shared Mailboxes (see https://learn.microsoft.com/en-us/microsoft-365/admin/email/about-shared-mailboxes?view=o365-worldwide for more info ) including the following parameters for every shared mailbox: - Primary SMTP Address - Date Created A simple way to retrieve this is by having a member of IT (such as a System Administrator) run the following command in Exchange Online PowerShell (if email is hosted in a Microsoft Exchange environment): Get-Mailbox -ResultSize Unlimited -RecipientTypeDetails SharedMailbox | Select Name,PrimarySmtpAddress,WhenCreated | Export-CSV -Path .\SharedMailboxes_$((Get-Date).ToString('MM-dd-yyyy_hh-mm-ss')).csv
The requested documents will be made available to the general public, and this request is not being made for commercial purposes. In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not. Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days. Sincerely, J Ader Upload documents directly: https://www.muckrock.com/
When was data created?
Start Date: 2011-01-01
End Date: 2022-11-03
Who may have data?
Submitted:
2022-11-03 00:11:34 OpenCity Data Practices Team ResponsibleAuthority@minneapolismn.gov (mailto:ResponsibleAuthority@minneapolismn.gov)

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Unsubscribe | (mailto:citylife@minneapolismn.gov?subject=Unsubscribe from "OC Request Comments for Portal User"&body=Sending this email with the predefined content in the subject and body will unsubscribe you from the notification "OC Request Comments for Portal User"%0D%0A%0D%0AUnsubscribe:{"id":"9fb4cba1db2618587b404c95b99619eb","token":"c797e62132"}) Notification Preferences (https://minneapolis.service-now.com/nav_to.do?uri=notification_preferences.do%3Fsysparm_notification=9fb4cba1db2618587b404c95b99619eb)
Ref:MSG5937724

Hi requests@muckrock.com A comment has been added to your request: DR22_038515: Media - Shared Mailboxes
Public Comments:
2023-08-25 12:20:53 CDT - Courtney Martin Public Comments Hello, Data responsive to your request have been released through the OpenCity portal. It can take up to 15 minutes for the data to appear. Please log in to your OpenCity account, click on My Requests and then select this reference number to view the available data. Data was redacted and/or withheld per Minnesota Statutes, Chapter 13: Government Data Practices–Section 13.37. Your request will be closed at this time. Thank you, Courtney Martin l Enterprise Information Management Analyst City of Minneapolis – City Clerk’s Office l Office: 612-673-2421 l courtney.martin@minneapolismn.gov (mailto:courtney.martin@minneapolismn.gov)
2023-08-09 16:16:26 CDT - Courtney Martin Public Comments Hello, Each request goes through four stages: Intake - we receive the request and clarify if needed; Collection - we locate and gather the requested data; Review - we remove data not available to the public by law; Production - we format and deliver the requested data. Your request status is currently in review. We are reviewing the data we have received.  Depending on the amount of data in your request and the number (and size) of other requests being reviewed, this process can take some time. Any public responsive data will be sent to you upon completion of review. Thank you, Courtney Martin l Enterprise Information Management Analyst City of Minneapolis – City Clerk’s Office l Office: 612-673-2421 l courtney.martin@minneapolismn.gov (mailto:courtney.martin@minneapolismn.gov)
2023-08-01 01:40:03 CDT - J Ader Public Comments To Whom It May Concern:

I wanted to follow up on the following Minnesota Government Data Practices Act request, copied below, and originally submitted on Nov. 3, 2022. Please let me know when I can expect to receive a response. You had assigned it reference number #DR22_038515.

Thanks for your help, and let me know if further clarification is needed.

Upload documents directly: https://www.muckrock.com/ To reply to this comment, you may respond to this email or login to the OpenCity portal and add comments to have your response added to your request. (https://minneapolis.service-now.com/opencityportal) Thank you,
Data Requested: What data are you requesting?
To Whom It May Concern: Pursuant to the Minnesota Government Data Practices Act, I hereby request the following records: A CSV export of your agency's Shared Mailboxes (see https://learn.microsoft.com/en-us/microsoft-365/admin/email/about-shared-mailboxes?view=o365-worldwide for more info ) including the following parameters for every shared mailbox: - Primary SMTP Address - Date Created A simple way to retrieve this is by having a member of IT (such as a System Administrator) run the following command in Exchange Online PowerShell (if email is hosted in a Microsoft Exchange environment): Get-Mailbox -ResultSize Unlimited -RecipientTypeDetails SharedMailbox | Select Name,PrimarySmtpAddress,WhenCreated | Export-CSV -Path .\SharedMailboxes_$((Get-Date).ToString('MM-dd-yyyy_hh-mm-ss')).csv
The requested documents will be made available to the general public, and this request is not being made for commercial purposes. In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not. Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days. Sincerely, J Ader Upload documents directly: https://www.muckrock.com/
When was data created?
Start Date: 2011-01-01
End Date: 2022-11-03
Who may have data?
Submitted:
2022-11-03 00:11:34 OpenCity Data Practices Team ResponsibleAuthority@minneapolismn.gov (mailto:ResponsibleAuthority@minneapolismn.gov)

Unsubscribe (https://minneapolis.service-now.com/opencityportal?id=unsubscribe)

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Ref:MSG5937726

Hi requests@muckrock.com
Data responsive to your request DR22_038515 is now available on the OpenCity Portal. (https://minneapolis.service-now.com/opencityportal) You may access your data from the OpenCity Portal. If you have difficulty accessing any provided data, you may respond to this email or contact us from the OpenCity Portal.
If you would like to request additional data, you may submit another request on our portal. If you need assistance making a new request, please contact Minneapolis 311 (https://minneapolis.service-now.com/ opencityportal?id=kb_article&sys_id=b432ef2013ec7f08765cb14c5144b03d) Thank you, OpenCity Data Practices Team ResponsibleAuthority@minneapolismn.gov (mailto:ResponsibleAuthority@minneapolismn.gov) Unsubscribe (https://minneapolis.service-now.com/opencityportal?id=unsubscribe)

Ref:MSG5937725

Hi requests@muckrock.com
Contact us
This resolved request will remain under My Open Requests on the OpenCity Portal for two weeks. During that time, you may contact us regarding your request through the portal, or by replying to this email.
Closed requests After two weeks, your request will move to My Closed Requests on the OpenCity Portal. You will be able to see your request for 60 days; however, you will no longer be able to contact us regarding this request in the portal. Once your request is closed you will need to contact us at ResponsibleAuthority@minneapolismn.gov. You must include your reference number, and if possible, forward this email with your communication. We will respond to you as soon as we can. (mailto:ResponsibleAuthority@minneapolismn.gov)
Thank you,
OpenCity Data Practices Team ResponsibleAuthority@minneapolismn.gov (mailto:ResponsibleAuthority@minneapolismn.gov) Unsubscribe (https://minneapolis.service-now.com/opencityportal?id=unsubscribe)

Ref:MSG5937732