Facial Recognition - Memphis (TN)
| Tracking # |
W012638-072319 |
| Submitted | July 8, 2019 |
| Est. Completion | None |
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Communications
From: Kent Hoover
To Whom It May Concern:
Pursuant to the Tennessee Public Records Act, I hereby request the following records:
Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.
This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.
Responsive materials include but are not limited to:
• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements
• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question
• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.
• Financial records: purchase orders, invoices, and other memoranda and documentation.
• Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology
• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes. Any memoranda of understanding between this agency and other agencies to share data, access remote systems or other forms of information sharing with external agencies.
• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology. Documents, should they exist, about training for bias in the use of facial recognition technology.
• Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.
• Validation and accuracy: Records, reports, audits, and other documents sufficient to describe validation, accuracy, reliability, and policy compliance of the system.
Please limit the search to records produced from January 1, 2017 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.
Please note that I am a citizen of Tennessee, and am using MuckRock's services to help manage and track my request.
Sincerely,
Kent Hoover
From: Memphis Police Department
Mr. Hoover:
We have received your request for a public record. It is our goal to respond to these requests as soon as possible or within 5 business days. However, please note that certain requests may take longer to process due to the size of the records requested or current request volumes. Your request has been given the following reference number W012638-072319 for tracking purposes.
Record Requested: To Whom It May Concern:Pursuant to the Tennessee Public Records Act, I hereby request the following records:Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.Responsive materials include but are not limited to:• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.• Financial records: purchase orders, invoices, and other memoranda and documentation. • Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes. Any memoranda of understanding between this agency and other agencies to share data, access remote systems or other forms of information sharing with external agencies.• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology. Documents, should they exist, about training for bias in the use of facial recognition technology. • Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.• Validation and accuracy: Records, reports, audits, and other documents sufficient to describe validation, accuracy, reliability, and policy compliance of the system.Please limit the search to records produced from January 1, 2017 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.Please note that I am a citizen of Tennessee, and am using MuckRock's services to help manage and track my request.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Feel free to check the status of your request at any time. Again, thank you for using the City of Memphis Public Records e-Office. FEE SCHEDULE
Black and white copies of records are billed at $0.15 per page and color copies are billed at $0.25 per page where the request is 10 or more pages. Labor charges may apply for copies involving large requests. More information about billing will be provided as the request is processed.
City of Memphis
Public Records e-Office
From: Memphis Police Department
--- THIS EMAIL IS SENT FROM AN UNMONITORED ACCOUNT. DO NOT REPLY ---
07/30/2019
Mr. Kent Hoover
MuckRock News, DEPT MR 76811 411A Highland Ave
Somerville MA 02144
RE: PUBLIC RECORDS REQUEST of 7/23/2019, Reference # W012638-072319
Dear Mr. Kent Hoover,
The City received a public records request from you on 7/23/2019. Your request mentioned “To Whom It May Concern:
Pursuant to the Tennessee Public Records Act, I hereby request the following records:
Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.
This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.
Responsive materials include but are not limited to:
• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements
• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question
• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.
• Financial records: purchase orders, invoices, and other memoranda and documentation.
• Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology
• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes. Any memoranda of understanding between this agency and other agencies to share data, access remote systems or other forms of information sharing with external agencies.
• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology. Documents, should they exist, about training for bias in the use of facial recognition technology.
• Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.
• Validation and accuracy: Records, reports, audits, and other documents sufficient to describe validation, accuracy, reliability, and policy compliance of the system.
Please limit the search to records produced from January 1, 2017 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.
Please note that I am a citizen of Tennessee, and am using MuckRock's services to help manage and track my request.”
It is not practicable for the records you requested to be made promptly available for inspection and/or copying because: It has not yet been determined that records responsive to your request exist.
The time reasonably necessary to produce the record(s) or information and/or to make a determination of a proper response to your request is: . August 13, 2019
Sincerely,
Public Records Office
City of Memphis
From: Memphis Police Department
--- THIS EMAIL IS SENT FROM AN UNMONITORED ACCOUNT. DO NOT REPLY ---
08/13/2019
Mr. Kent Hoover
MuckRock News, DEPT MR 76811 411A Highland Ave
Somerville MA 02144
RE: PUBLIC RECORDS REQUEST of 7/23/2019, Reference # W012638-072319
Dear Mr. Kent Hoover,
The City received a public records request from you on 7/23/2019. Your request mentioned “To Whom It May Concern:
Pursuant to the Tennessee Public Records Act, I hereby request the following records:
Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.
This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.
Responsive materials include but are not limited to:
• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements
• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question
• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.
• Financial records: purchase orders, invoices, and other memoranda and documentation.
• Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology
• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes. Any memoranda of understanding between this agency and other agencies to share data, access remote systems or other forms of information sharing with external agencies.
• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology. Documents, should they exist, about training for bias in the use of facial recognition technology.
• Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.
• Validation and accuracy: Records, reports, audits, and other documents sufficient to describe validation, accuracy, reliability, and policy compliance of the system.
Please limit the search to records produced from January 1, 2017 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.
Please note that I am a citizen of Tennessee, and am using MuckRock's services to help manage and track my request.”
It is not practicable for the records you requested to be made promptly available for inspection and/or copying because: It has not yet been determined that records responsive to your request exist.
The time reasonably necessary to produce the record(s) or information and/or to make a determination of a proper response to your request is: August 20, 2019
Sincerely,
Public Records Office
City of Memphis
From: Memphis Police Department
--- THIS EMAIL IS SENT FROM AN UNMONITORED ACCOUNT. DO NOT REPLY ---
08/20/2019
Mr. Kent Hoover
MuckRock News, DEPT MR 76811 411A Highland Ave
Somerville MA 02144
RE: PUBLIC RECORDS REQUEST of 7/23/2019, Reference # W012638-072319
Dear Mr. Kent Hoover,
The City received a public records request from you on 7/23/2019. Your request mentioned “To Whom It May Concern:
Pursuant to the Tennessee Public Records Act, I hereby request the following records:
Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.
This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.
Responsive materials include but are not limited to:
• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements
• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question
• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.
• Financial records: purchase orders, invoices, and other memoranda and documentation.
• Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology
• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes. Any memoranda of understanding between this agency and other agencies to share data, access remote systems or other forms of information sharing with external agencies.
• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology. Documents, should they exist, about training for bias in the use of facial recognition technology.
• Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.
• Validation and accuracy: Records, reports, audits, and other documents sufficient to describe validation, accuracy, reliability, and policy compliance of the system.
Please limit the search to records produced from January 1, 2017 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.
Please note that I am a citizen of Tennessee, and am using MuckRock's services to help manage and track my request.”
The City has reviewed its files and has determined there are no existing responsive records to your request.
This completes your public records request with the City of Memphis.
Sincerely,
Public Records Office
City of Memphis
Files
There are no files associated with this request.