Compensated absences FY2011, 2012 and 2013 (Medford Personnel Department)

Mary Connaughton Pioneer Institute filed this request with the Medford Personnel Department of Medford, MA.


From: Shawn Musgrave

To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, M.G.L. c.66, ยง10, I hereby request the following records:

-A copy of the policy for reimbursement related to compensated absences that are recorded as liabilities in finances
-A record of the total amount of compensated absences that are recorded as liabilities for FY2011, FY2012 and FY2013

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.


Shawn Musgrave


To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Oct. 3, 2013. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thank you for your help.

From: Christine Nihan

Per your request, the City of Medford's Compensated Absence policy is as follows:

It is the government's policy to permit employees to accumulate earned but unused vacation and sick pay benefits. All vested sick and vacation pay is accrued when incurred in the government-wide, proprietary, and fiduciary fund financial statements. A liability for these amounts is reported in governmental funds only if they have matured, for example, as a result of employee resignations and retirements.

FY11 $3,183,131

FY12 $3,262,881

FY13 audit has not been completed


Christine Nihan

From: Shawn Musgrave

Ms. Nihan,

Thank you for sending this information. Please provide copies of the document(s) from which this information has been drawn.


From: Christine Nihan

From: Shawn Musgrave


Thank you for the FY12 Fin Statement. Will you be sending similar documentation for the FY2011 figures and the policy statement?

Thank you,

From: Christine Nihan

Policy statement is Note I in statements. I don't believe I have the electronic version of the FY11 so I'm scanning you the applicable page now.

From: Christine Nihan