Local level SAEC policies/data (Maricopa County Sheriff)

Beryl Lipton filed this request with the Maricopa County Sheriff of Maricopa County, AZ.


From: Beryl Lipton

To Whom It May Concern:

Pursuant to the state open records law, Ariz. Rev. Stat. Ann. Secs. 39-121 to 39-122 and 39-128, I hereby request the following records:

Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits (also known as "rape kits") and processing:

• all standard operating procedures regarding the SAEC process

• any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies

• the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed

• the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed

• the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations

• any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.

• all audits involving this agency regarding the collection or backlog of SAEC kits

• all proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits

If there any questions about this request, please feel free to call us at the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.


Beryl Lipton

From: Ana Gonzalez - SHERIFFX

The Maricopa County Sheriff’s Office has received your request for public records and is processing your request. All requests are processed in the order in which they are received, and no requests are prioritized by deadline date. Please understand that on average it takes us 4 to 8 weeks to process, redact, and prepare for release any records that are found in response to requests. Some requests, especially for new reports and large requests will take longer than 8 weeks. You will be notified once records are made available for you to pick up or if no records are found.

Thank you
Maricopa County Sheriff’s Office

From: Ana Gonzalez - SHERIFFX

Good morning,

Below is Legal Liaisons’ response regarding this request:

I have requested the records and the Special Victims Unit is currently working to compile the requested records/information. Please note that the timeframe requested, seventeen (17) years, is a sizeable timeframe so it will take time for our personnel to compile all those stats. I am not sure how it is maintained so I am not sure how long it will take, but I can say they are working on it.


Cody Baker, B2599
Legal Liaison – MCSO Legal Compliance Division

Ana Gonzalez
Office Assistant Specialized
Command Administration
Maricopa County Sheriff’s Office

The information contained in this email and any files transmitted with it are confidential and/or privileged, and are intended for the use of the recipient(s) listed above. If you are not the intended recipient, you are hereby notified that any dissemination, distribution, or copying of the transmitted information is strictly prohibited. If you have received this transmission in error, please immediately notify the sender, delete and destroy all copies and attachments.

From: Sofia Murta - SHERIFFX

The Maricopa County Sheriff's Office has a public record's request ready for your pick up. This request will be available Monday through Friday from 9 a.m. to 4 p.m, excluding holidays. Your records will be available for review or purchase for the next 30 business days from the date of this notice.

Your records can be picked up at the Sheriff's Office headquarters at 550 W. Jackson, Phoenix AZ 85003.

Requestor: Beryl Lipton
Date of release: 07/27/17
Subject of your request: SAEC KITS
Cost to Purchase(Exact Change - Cash or Check only): $15.00
Items released:
In response to the May 2, 2017, Public Records Request from Beryl Lipton for documents relating to "SAEC Kits", the following information and document(s) are provided:

Please be advised that while the request was for records pertaining to "...sexual assault evidence collection (SAEC) kits (also known as "rape kits") and processing...", the Maricopa County Sheriff's Office categorizes such objects as "sex kits". Therefore, instances wherein the record is referenced in this memorandum, it will be listed as "sex kit(s)" to maintain uniformity with the records being produced.

Record/Document Description Pages/Qty
CD - Records re: Sex Kits Request 1 CD

* Policy

o Admin. Broadcast 16-18

o Briefing Board 15-04

o Briefing Board 15-28

o Policy GE-3, Property Management (Effective 09-15-14)

o Policy GJ-4, Evidence Control (Effective 09-15-14)

* MCSO Major Crimes Division Operational Manual - Section 800 (Special Victim's Unit/Notification Unit

* DANY Grant MOU

* Sex Kit Inventory Spreadsheet*

* Sex Kits Log from Property and Evidence**

Be advised that the records being produced are the MCSO records that best satisfy this public records request.
*Please note that this record contains information compiled in August 2016 during an audit for the DANY Grant Memorandum of Understanding by and between the MCSO and the Maricopa County Attorney's Office (MCAO). This MOU is being provided in response to this request as well.

**Please note that this record is a log of all sex kits placed into the MCSO Office Inventory Manager (OIM) system. Be advised that the query to generate this report does not allow a timeframe to be input; therefore, the record is indicative of all sex kits logged into the OIM system. Also, the OIM system did not begin until 2009; however, older cases are gradually getting inputted into the system. Therefore, this log may not be all inclusive of the sex kits currently in Property and Evidence. Furthermore, please be advised that the "sex kits" are used to obtain forensic evidence in any case, not just sexual assault cases. Therefore, the rape kits listed in this record may not all be related to sexual assault cases.

The fee breakdown for completed requests are as follows:

Documents: $5.00 for first 10 pages & $.50 for each additional page

CD's: $15.00 each

*Please Note: Documents are available for 30 business days from the date of this notice to be picked up and/or reviewed. After 30 business days has elapsed, the request will be closed and the documents destroyed. In order to obtain requested documents after the 30 business days, a new public records request will have to be resubmitted and reprocessed. All requests are handled in the order they are received.

From: MuckRock

To Whom It May Concern:

Please find enclosed a check for $15 to satisfy the fee associated with the attached public records request.

Thank you.

From: MuckRock

Hello Ms. Murta,

When the check arrives, could you please mail the responsive materials to the following address?

DEPT MR 37080
411A Highland Avenue
Somerville, Massachusetts 02144

Thank you so much for your help.

Have a lovely weekend,
Beryl, MuckRock

From: Sofia Murta - SHERIFFX

Of course! I will advise when I receive it and mail it out that same day… Thank you and have a wonderful day.

Sofia Murta
Media Relations
Maricopa County Sheriff's Office
550 W. Jackson St.
Phoenix, AZ 85003

From: Beryl Lipton

Terrific! Thank you so much!

I hope you had a lovely weekend!

From: Sofia Murta - SHERIFFX

Good morning,

Check was received today and CD along with your receipt has been placed in the mail. (I think it has not gone out for the day too; so might just leave out of building today!)

From: Beryl Lipton

Hi Sofia,

Thank you so much for letting me know! I'll send you a message when we receive the CD.

Hope you're well!

From: Maricopa County Sheriff

A copy of documents responsive to the request.