Clearview AI contracts and policies (Mansfield Police Department)
It is a clone of this request.
| Tracking # |
P000378-101323 |
| Multi Request | Clearview AI contracts and policies |
| Submitted | Sept. 25, 2023 |
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Communications
From: Evan Lake
To Whom It May Concern:
Pursuant to the Texas Public Information Act, I hereby request the following records:
Materials describing this agency's relationship with and use of products by Clearview AI, a face recognition company.
CONTRACTS AND AGREEMENTS
Any and all agreements related to the acquisition and use of this "software," algorithm, or program. This includes (but is not limited to):
• all contracts (as well as associated amendments, attachments, and exhibits)
• data sharing agreements
• insurance agreements
• intergovernmental services agreements
• licensing agreements
• memorandums of understanding, and
• nondisclosure agreements
• any relevant Requests for Expressions of Interest, Requests For Proposal (or equivalent calls for bids), responses to Requests for Expressions of Interest, letters of interest, responses to Requests for Proposal, sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question.
FINANCIAL and FUNDING MATERIALS
• Any records related to the financing or funding of this face recognition technology or system, including a copy of any related funding opportunity announcements, grant applications, grantor status/progress reports, purchase orders, invoices, and other memoranda and documentation related to the payment or cost (or lack thereof) of the face recognition technology or system, related technology, personnel, equipment, or other elements concerning this face recognition technology or system or program.
POLICIES, INSTRUCTIONAL, TRAINING, AND USE MATERIALS
• All instructional materials, presentations, and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of face recognition technology or system. This includes any notes taken during meetings that discussed the use of the software, any explanations (whether generated internally or externally) of how the face recognition technology or system works, and any other document that has been used to help explain the use of the face recognition technology or system to any party, including internal documentation, public relations materials, and executive summaries.
• This also includes training materials governing the use, sharing, or access to the face recognition technology or system or any data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology.
• Please provide a copy of any policies, policy directives, guidance documents, memoranda, training materials, or similar records governing the use and function of this technology for immigration, law enforcement, or any purpose, including all those related to data retention, permissible and impermissible use, and security standards. This would include materials that describe the application, function, and use of the face recognition technology or system, including advertisements, emails, handouts, usage policies, PowerPoint presentations, specification documents, or standard operating procedures.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.
Sincerely,
Evan Lake
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Texas Public Information Act request, copied below, and originally submitted on Sept. 29, 2023. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From:
Dear Evan Lake:
Your request was received on 10/11/2023. Our office hours are Monday - Friday, 8AM - 5PM. If this was request was received after business hours, the request is considered received on the next business day.
Records Requested: Materials describing this agency's relationship with and use of products by Clearview AI, a face recognition company.
Your request will be forwarded to the relevant department(s) to locate any responsive information. The expected response time for this request is on or before 10/25/2023 8:00:00 AM. Please note that a response may include a request for clarification, a cost statement, or notification that we are unable to release the information you requested.
You can monitor the progress of your request at the link below. Your tracking number is P000378-101323. You will receive an email once a status to your request has been updated.
City of Mansfield Public Records
To monitor the progress or update this request please log into the Public Records Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HYkHyo6rQ2KkGA-2FPSYPjDuVpAVJKL2fGUQJojIGoW6jS5i5Lby-2Broq4QlAPMaPqlHwr6s6TZMMaZWW0EAixR1iE-3DqPP7_DeVqWKXJWktkievr3a9jipqPOlHsM8FtDRoHSIKD8-2Favpe0V1xaXsKodYwGzyglYEb37bdOxOQt2WTno7VYhcWKAkGwyjSSucKH33mmyL8gzF2kpoBUlkFOh91W7PyfKcKfYIlwZcA9IlVgFn6cqkQml83ZKQGnbYWb5cByvIIFBCbX8ll75kUuebQcRknRfMXgSLjGorCsraAaZHcbIUAue-2F4pjTqwpYip63MPTMJoeXvfdr6kTrOOo-2Ba3pMf8vFqoNlRP0OD1BRnrUeBZaa4UPZhUMTAYlsx5nmfAwv8O9TnvlUmq5QrFSRkPt1W-2FiBwMYKrIdwchhedLJ-2F1OOz6v2LOeiMbmbpdii5i8njWLFkrKk1MhmPiAGSqhsfz6PXHdzesJ6iBcXhXTcRenHOw-3D-3D)
From: Mansfield Police Department
--- Please respond above this line ---
RE: Police Public Records of October 11, 2023, Reference # P000378-101323 Dear Evan Lake, The City of Mansfield Public Records received a public records request from you on October 11, 2023. Your request mentioned: Materials describing this agency's relationship with and use of products by Clearview AI, a face recognition company. Please note that the City requests additional time to process your request. You will receive a response from the City by close of business on October 8th, 2023. For questions or additional information, please reply to this email. Sincerely, PD Public Records
Mansfield Police Department
From: Mansfield Police Department
--- Please respond above this line ---
RE: Police Public Records of October 11, 2023, Reference # P000378-101323 Dear Evan Lake, The City of Mansfield Public Records received a public records request from you on October 11, 2023. Your request mentioned: Materials describing this agency's relationship with and use of products by Clearview AI, a face recognition company. The City of Mansfield Public Records has reviewed its files and has located responsive records to your request. Some of the records have been redacted per public records law. Please log in to the Public Records Center at the following link to retrieve the responsive records. Police Public Records - P000378-101323 For questions or additional information, please reply to this email. Sincerely, Open Records
Public Records and Transparency
From: Mansfield Police Department
Hello Evan,
This message is to notify you that your password has changed.
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY
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