Automated License Plate Reader (ALPR) - Madison Police Department
| Submitted | Aug. 11, 2022 |
| Est. Completion | None |
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Communications
From: Chris Cartwright
To Whom It May Concern:
Pursuant to the Wisconsin Open Records Act, I hereby request the following records:
Materials related to this agency's acquisition of, access to, preservation of, or disclosure of automated license plate readers (ALPR) or ALPR data:
1. Policies related to the adoption of ALPR technology, including those guiding the procurement process or necessary administrative obligations before acquisition.
2. Training policies, requirements, and materials for automatic license plate reader system operators.
3. Databases used to compare data obtained by the automatic license plate reader system.
4. Policies related to the retention and security of captured ALPR data, including those regarding:
- the length of time after capture that data may be preserved
- exceptions to general data preservation policies
- internal data security and access
- data destruction
5. Policies related to the sharing of captured ALPR data by this agency with other agencies, including those directing:
- the manner in which another agency may request data
- the circumstances under which captured data may be shared, and
- the responsibilities of the recipient agency in regards to data retention and use.
- access by this agency to data obtained by automatic license plate reader systems not operated by the law enforcement agency.
Please also provide the number of requests made by outside agencies, if applicable.
6. Policies related to the sale of data or the sharing of data with non-law enforcement actors.
- If applicable, please provide all agreements between this agency and non-law enforcement actors.
7. Policies regarding oversight of automatic license plate reader system use.
8. Locations of ALPR cameras in use around the city.
9. Audit Reports
10. Policies related to maintenance and calibration.
Please also provide maintenance and calibration schedules and records for the system on file.
11. Any other policies or reports on subjects related to automatic license plate reader system use by the agency.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Chris Cartwright
From: Madison Police Department
Your email request has been received and placed in our processing queue. Due to the volume of requests, the estimated processing time is as follows:
. Standard records request (reports/video/photos)- approximately 6-8 weeks
* Contacts, calls for service or background checks- 2 weeks.
You will be contacted when your request has been completed.
If you are requesting a crash report, these are maintained at the Department of Transportation. They can be contacted directly at https://app.wi.gov/crashreports or by calling (608) 266-8753 (and selecting option 3). For processing this request, you will need the DOT document number located in the upper right corner of the Driver Exchange of Information Form. This document number will begin with 9B or 01L. Crash reports are available from DOT approximately 2 weeks after the date of the crash.
If you need any further information, please visit our website at www.cityofmadison.com/police/services<http://www.cityofmadison.com/police/services> or call (608) 266-4075 between 8:00 a.m. and 4:00 p.m. Monday through Friday. Thank you for contacting Madison Police Records.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Wisconsin Open Records Act request, copied below, and originally submitted on Aug. 11, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Madison Police Department
Your email request has been received and placed in our processing queue. Due to the volume of requests, the estimated processing time is as follows:
. Standard records request (reports/video/photos)- approximately 6-8 weeks
* Contacts, calls for service or background checks- 2 weeks.
You will be contacted when your request has been completed.
If you are requesting a crash report, these are maintained at the Department of Transportation. They can be contacted directly at https://app.wi.gov/crashreports or by calling (608) 266-8753 (and selecting option 3). For processing this request, you will need the DOT document number located in the upper right corner of the Driver Exchange of Information Form. This document number will begin with 9B or 01L. Crash reports are available from DOT approximately 2 weeks after the date of the crash.
If you need any further information, please visit our website at www.cityofmadison.com/police/services<http://www.cityofmadison.com/police/services> or call (608) 266-4075 between 8:00 a.m. and 4:00 p.m. Monday through Friday. Thank you for contacting Madison Police Records.
From: Madison Police Department
Your request from August 11th was received yesterday. Expect 8 weeks minimum for reply.
Julie A. Laundrie
Madison Police Department
Public Records Custodian
jlaundrie@cityofmadison.com<mailto:jlaundrie@cityofmadison.com>
608-266-6068
[Color Logo]
For more information on MPD Public Records request replies:
https://www.cityofmadison.com/police/documents/PublicRecordsRequests.pdf
Para más información sobre su respuesta, por favor visite: https://www.cityofmadison.com/police/documents/PublicRecordsRequests-Sp.pdf
GR10 window is now open normal hours M-F 8-4pm for public records requests and pick up. MPD Records is now charging the City determined fees for records: https://www.cityofmadison.com/police/documents/RecordFees.pdf
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From: Madison Police Department
Chris,
This email is reply to your August 11th public records request for Madison Police Department records associated with Automated License Plate Readers. Madison Police Department does not own any equipment or use any equipment that is an ALPR. Like most agencies we do have a parking enforcement vehicle that can photograph a license plate via photo as it passes, but only in relation to parking violations and only for that purpose. I am also sure that our squad cameras and street cameras do at some point capture a license plate of a vehicle. However, I would not consider this automated license plate reader technology. There are no responsive records to your request. This request is closed.
Legal:
After a thorough search, I have determined no record exists in the Madison Police Department related to your request."[T]he public records law does not require an authority to provide requested information if no record exists, or to simply answer questions about a topic of interest to the requester. "Journal Times, 2015 WI 56, ¶ 55 (citation omitted); see also State ex rel. Zinngrabe v. Sch. Dist. of Sevastopol, 146 Wis. 2d 629, 431 N.W.2d 734 (Ct. App. 1988). However, if no responsive record exists, the records custodian should inform the requester. Cf. State ex rel. Zinngrabe, 146 Wis. 2d 629.
Julie
Julie A. Laundrie
Madison Police Department
Public Records Custodian
jlaundrie@cityofmadison.com<mailto:jlaundrie@cityofmadison.com>
608-266-6068
[Color Logo]
For more information on MPD Public Records request replies:
https://www.cityofmadison.com/police/documents/PublicRecordsRequests.pdf
Para más información sobre su respuesta, por favor visite: https://www.cityofmadison.com/police/documents/PublicRecordsRequests-Sp.pdf
GR10 window is now open normal hours M-F 8-4pm for public records requests and pick up. MPD Records is now charging the City determined fees for records: https://www.cityofmadison.com/police/documents/RecordFees.pdf
