Lucas County Public Safety Assessment Documents
| Submitted | Nov. 15, 2016 |
| Est. Completion | None |
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Communications
From: Michael Morisy
To Whom It May Concern:
Pursuant to the Ohio Open Records Law, I hereby request the following records:
This request is concerning the the software and algorithm used in the Public Safety Assessment-Court (PSA-Court) Software. For reference and help retrieving responsive documents, this program was publicly discussed in the following news articles and segments:
http://www.arnoldfoundation.org/wp-content/uploads/2014/02/LJAF-research-summary_PSA-Court_4_1.pdf
I am requesting the following records related to the above program:
* Any software and algorithms developed for the implementation of the program. I'm particularly interested in any algorithms that have a public policy outcome, such as providing guidance on a policy or an assessment of an individual. More generally, I would like any software that was developed by or with, given to, used by, purchased or licensed to this agency for implementation of the above referenced program. This would include original source code, any compiled binaries (also known as executables), spreadsheets, program scripts, and other digital materials used to calculate any data in the above program. It would also include the input training data for machine learning algorithms. Collectively, these responsive materials will be referred to as "the software" in the following paragraphs.
* All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of "the software." This includes any notes taking during meetings that discussed the use of the software, any explanations (whether internally or externally generated) of how the software works, and any other document that has been used to help explain the use of "the software" to any party, including internal documentation, public relations materials, and executive summaries. This also includes any description of input and output data fields that will aid in understanding the type of information that is submitted to the software, and that is produced by the software.
* A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements that reference "the software" or otherwise guide it use or the relationship between this agency and the provider or developer of the software.
* A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention the use of the Software, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
* A copy of any validation studies conducted with respect to the program or with respect to any software or algorithms used in connection with the program, and a copy of any records pertaining to inquiries for the need of validation studies, or discussion of potential or actual validation studies. By “validation study,” I mean any study designed to assess how accurate the program is in predicting what it is supposed to predict, or to assess whether the program may err in the direction of either under- or overestimating likelihoods or predicted outcomes, or may produce any results that are biased or unexpected in any way.
* For the aspects of the software that require an input, for example, to compute a value, we request a copy of the five most recent sets of data that were used for input, as well as the five most recent outputs of the software, in whatever their native format is. If these inputs or outputs include exempt information, we ask that you exempt only that information which is specifically exempted from law, and provide the other material.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.
Sincerely,
Michael Morisy
From: MuckRock.com
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Nov. 15, 2016. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thanks for your help, and let me know if further clarification is needed.
From: Andrew Ranazzi
My client has received you and your company's public records request for extensive documents regarding "foreclosure sales on property and the attendant unclaimed funds - Owner’s full name - The tax sale date - The property address of the property foreclosed upon - The amount of unclaimed forfeiture monies due the owner - The owner’s mail address - The owner’s phone number."
This is a request for information which may or may not be contained in the Lucas County Office of Management and Budget. Please note that this office and the undersigned represents Mr. Kapszukiewicz and all Lucas County offices so please direct all communications the undersigned at the above address. My clients are extremely busy attending to the duties of the job entrusted to them by the voters of Lucas County.
As to you and your company's request for extensive documents regarding a "foreclosure sales on property and the attendant unclaimed funds - Owner’s full name - The tax sale date - The property address of the property foreclosed upon - The amount of unclaimed forfeiture monies due the owner - The owner’s mail address - The owner’s phone number" please note that no Lucas County office, in its ordinary course of business, has these records or generate any report like this, grant access to its database or provide updates. While I completely understand you and your company's desire to procure these records in an electronic format for the ease of use of this information we simply will not provide data such as social security numbers, witness information and other information which we are both legally forbidden to reveal and publicly trusted to maintain confidentially. However, please note that Lucas County has posted electronic data on its website (located at http://www.co.lucas.oh.us/index.aspx?nid=99) which may provide information responsive to your request.
If you have any questions or comments, please do not hesitate to contact me at either my direct dial number of (419) 213-4732 or my e-mail at aranazzi@co.lucas.oh.us.
Sincerely,
Andrew K. Ranazzi
-
attachment-1
From: Michael Morisy
Dear Mr. Ranazzi:
In response to our request of November 15, 2016 under the Ohio Open Records Law, seeking documents related to the Lucas County court system's use of Public Safety Assessment - Court software, we received a response from you on December 1, 2016 stating that you had no documents relating to foreclosure sales. We did not ask for documents relating to foreclosure sales, and so we assume that you sent a response to us that was intended for another party.
We know that our original request was pretty broad and perhaps we can helpfully narrow it. What we're really most interested in are any:
- contracts, proposals, RFPs, and letters of intent (not price information);
- training data;
- validity studies;
- correspondence, including emails and other correspondence (a) between the agency and vendor concerning development and implementation of the software and related processes, (b) within the agency concerning the efficacy, reliability, and accuracy of the software and related processes, and c) any other concerns related to the use of the software and related processes; and
- sample output.
All of the above relates to the Public Safety Assessment - Court Software described in the second paragraph of our original request and is to assist us in understanding the government policies concerning, and implementation of, this kind of decisionmaking concerning parole. We will look forward to hearing from you.
Yours sincerely,
Robert Brauneis (working with Michael Morisy)
From: Andrew Ranazzi
I understood for what your request was. My client does not have
documents responsive to that request. We invite you to review the court
files and docket system for the information you seek.
Thank you and happy new year
Andrew
>>> <requests@muckrock.com> 01/02/17 16:19 PM >>>
January 2, 2017
Lucas County Clerk of Courts
700 Adams St.
Toledo, OH 43604
This is a follow up to a previous request:
Dear Mr. Ranazzi:
In response to our request of November 15, 2016 under the Ohio Open
Records Law, seeking documents related to the Lucas County court
system's use of Public Safety Assessment - Court software, we received a
response from you on December 1, 2016 stating that you had no documents
relating to foreclosure sales. We did not ask for documents relating to
foreclosure sales, and so we assume that you sent a response to us that
was intended for another party.
We know that our original request was pretty broad and perhaps we can
helpfully narrow it. What we're really most interested in are any:
- contracts, proposals, RFPs, and letters of intent (not price
information);
- training data;
- validity studies;
- correspondence, including emails and other correspondence (a) between
the agency and vendor concerning development and implementation of the
software and related processes, (b) within the agency concerning the
efficacy, reliability, and accuracy of the software and related
processes, and c) any other concerns related to the use of the software
and related processes; and
- sample output.
All of the above relates to the Public Safety Assessment - Court
Software described in the second paragraph of our original request and
is to assist us in understanding the government policies concerning, and
implementation of, this kind of decisionmaking concerning parole. We
will look forward to hearing from you.
Yours sincerely,
Robert Brauneis (working with Michael Morisy)
---
On Dec. 1, 2016:
My client has received you and your company's public records request for
extensive documents regarding "foreclosure sales on property and the
attendant unclaimed funds - Owner’s full name - The tax sale date - The
property address of the property foreclosed upon - The amount of
unclaimed forfeiture monies due the owner - The owner’s mail address -
The owner’s phone number."
This is a request for information which may or may not be contained in
the Lucas County Office of Management and Budget. Please note that this
office and the undersigned represents Mr. Kapszukiewicz and all Lucas
County offices so please direct all communications the undersigned at
the above address. My clients are extremely busy attending to the duties
of the job entrusted to them by the voters of Lucas County.
As to you and your company's request for extensive documents regarding a
"foreclosure sales on property and the attendant unclaimed funds -
Owner’s full name - The tax sale date - The property address of the
property foreclosed upon - The amount of unclaimed forfeiture monies due
the owner - The owner’s mail address - The owner’s phone number" please
note that no Lucas County office, in its ordinary course of business,
has these records or generate any report like this, grant access to its
database or provide updates. While I completely understand you and your
company's desire to procure these records in an electronic format for
the ease of use of this information we simply will not provide data such
as social security numbers, witness information and other information
which we are both legally forbidden to reveal and publicly trusted to
maintain confidentially. However, please note that Lucas County has
posted electronic data on its website (located at
http://www.co.lucas.oh.us/index.aspx?nid=99) which may provide
information responsive to your request.
If you have any questions or comments, please do not hesitate to contact
me at either my direct dial number of (419) 213-4732 or my e-mail at
aranazzi@co.lucas.oh.us.
SinI wanted to follow up on the following Freedom of Information request,
copied below, and originally submitted on Nov. 15, 2016. Please let me
know when I can expect to receive a response, or if further
clarification is needed.
Thanks for your help, and let me know if further clarification is
needed.
---
On Nov. 15, 2016:
To Whom It May Concern:
Pursuant to the Ohio Open Records Law, I hereby request the following
records:
This request is concerning the the software and algorithm used in the
Public Safety Assessment-Court (PSA-Court) Software. For reference and
help retrieving responsive documents, this program was publicly
discussed in the following news articles and segments:
http://www.arnoldfoundation.org/wp-content/uploads/2014/02/LJAF-research-summary_PSA-Court_4_1.pdf
I am requesting the following records related to the above program:
* Any software and algorithms developed for the implementation of the
program. I'm particularly interested in any algorithms that have a
public policy outcome, such as providing guidance on a policy or an
assessment of an individual. More generally, I would like any software
that was developed by or with, given to, used by, purchased or licensed
to this agency for implementation of the above referenced program. This
would include original source code, any compiled binaries (also known as
executables), spreadsheets, program scripts, and other digital materials
used to calculate any data in the above program. It would also include
the input training data for machine learning algorithms. Collectively,
these responsive materials will be referred to as "the software" in the
following paragraphs.
* All instructional materials, presentations and presentation materials
(including recorded video and audio, PowerPoint files, prepared remarks,
and slides formats), and other guidance on the use of "the software."
This includes any notes taking during meetings that discussed the use of
the software, any explanations (whether internally or externally
generated) of how the software works, and any other document that has
been used to help explain the use of "the software" to any party,
including internal documentation, public relations materials, and
executive summaries. This also includes any description of input and
output data fields that will aid in understanding the type of
information that is submitted to the software, and that is produced by
the software.
* A copy of any privacy impact assessments, use policies, standard
operating procedures, data retention policies, legal opinions,
warranties, non-disclosure agreements, contracts, liability waivers,
insurance agreements, Requests for Proposals, Responses to Requests for
Proposal, Memorandums of Understanding, Letters of Interest, usage
policies, or informal agreements that reference "the software" or
otherwise guide it use or the relationship between this agency and the
provider or developer of the software.
* A copy of any funding opportunity announcements, grant applications
and grantor status/progress reports, reports to legislative bodies,
annual reports that mention the use of the Software, as well as audit
records, including but not limited to security audits of the software,
misuse reports, and reports to oversight bodies.
* A copy of any validation studies conducted with respect to the program
or with respect to any software or algorithms used in connection with
the program, and a copy of any records pertaining to inquiries for the
need of validation studies, or discussion of potential or actual
validation studies. By “validation study,” I mean any study designed to
assess how accurate the program is in predicting what it is supposed to
predict, or to assess whether the program may err in the direction of
either under- or overestimating likelihoods or predicted outcomes, or
may produce * For the aspects of the software that require an input, for example, to
compute a value, we request a copy of the five most recent sets of data
that were used for input, as well as the five most recent outputs of the
software, in whatever their native format is. If these inputs or outputs
include exempt information, we ask that you exempt only that information
which is specifically exempted from law, and provide the other material.
The requested documents will be made available to the general public,
and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would
inform me of the total charges in advance of fulfilling my request. I
would prefer the request filled electronically, by e-mail attachment if
available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I
would request your response within ten (10) business days.
Sincerely,
Michael Morisy
------
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