Host Compliance (Mayor's Office)

To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

Public reports state that this city may have partnered with Granicus, a big data company, and may be using its "Host Compliance" software: https://www.yachatsoregon.org/AgendaCenter/ViewFile/Item/1331?fileID=3577

Therefore, I hereby request the following records:

1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Granicus's Host Compliance software. This includes A) any notes taken during meetings that discussed the use of Host Compliance, B) any explanations (whether internally or externally generated) of how Host Compliance works, and C) any other document that has been used to help explain the use of PropertyGuard, including internal documentation, public relations materials, and executive summaries.

2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department or city and Granicus.

3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Granicus or Host Compliance, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.

4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Host Compliance.

5) Any case reports in which Host Compliance was used.

6) Any digital communications (including but not limited to emails and text messages) with Host Compliance representatives.

Please try to include any other miscellaneous documents that facilitate this police department's relationship with Banjo that don't neatly fall neatly into the above categories.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Jason Koebler