Livingston, Clearview (Township Of Livingston Clerk’s Office)

Caroline Haskins filed this request with the Township Of Livingston Clerk’s Office of Livingston, NJ.
Multi Request Livingston, Clearview
Status
Completed

Communications

From: Caroline Haskins


To Whom It May Concern:

Pursuant to the New Jersey Open Public Records Act, I hereby request the following records:

Public disclosure reports show that this city contracted Clearview AI as a vendor in September 2019. I am hereby requesting the following records that relate to Clearview AI:

* Any contracts, purchase, orders, invoices, and receipts related to Clearview AI.

* All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Clearview AI. This includes A) any notes taken during meetings that discussed the use of Clearview AI, B) any explanations (whether internally or externally generated) of how Clearview AI, and C) any other document that has been used to help explain the use of Clearview AI to any party, including internal documentation, public relations materials, and executive summaries.

* A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Clearview AI.

* A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Clearview AI as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.

* Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention "Clearview AI" or "Clearview A.I." as well as digital communications with Clearview AI representatives, who should have the email domain "@clearview.ai." Please limit the time frame of the search to January 1, 2019 to the time that this request is processed.

The requested documents will be made available to the general public in the process of reporting for BuzzFeed News, and this request is not being made for commercial purposes. Therefore, I hereby request that all fees are waived in the processing of this request.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.

Sincerely,

Caroline Haskins

From: Township Of Livingston Clerk’s Office

Caroline Haskins

MuckRock News

Dept MR 84975

411A Highland Ave

Somerville, MA 02144-2516

Via email: (requests@muckrock.com)

RE: Clearview Al

Dear Caroline Haskins;

Your OPRA Request dated 1/6/20 was received on 1/6/20 I am forwarding the
request to the individual and department I believe may have documents
responsive to your request, and would anticipate providing a formal
response to your request on or before 1/15/20.

If you have any questions in the interim, please do not hesitate to call
the Township Clerk, Glenn R. Turtletaub on his direct line (973-535-7966).

For follow up information, please contact my co-worker Renee at
rresky@livingstonnj.org. Thank you.

Thank you for your consideration.

Carolyn Oertzen
Assistant Township Clerk
Township of Livingston
(973)992-5000 x5402

--
Official email of the Township of Livingston NJ*For Official Business Use
Only*

From: Township Of Livingston Clerk’s Office

Dear Caroline Haskins,

This comes in response to your OPRA Request for:

"Pursuant to the New Jersey Open Public Records Act, I hereby request the
following records:

Public disclosure reports show that this city contracted Clearview AI as a
vendor in September 2019. I am hereby requesting the following records that
relate to Clearview AI:

* Any contracts, purchase, orders, invoices, and receipts related to
Clearview AI.

* All instructional materials, presentations and presentation materials
(including recorded video and audio, PowerPoint files, prepared remarks,
and slides formats), and other guidance on the use of Clearview AI. This
includes A) any notes taken during meetings that discussed the use of
Clearview AI, B) any explanations (whether internally or externally
generated) of how Clearview AI, and C) any other document that has been
used to help explain the use of Clearview AI to any party, including
internal documentation, public relations materials, and executive summaries.

* A copy of any privacy impact assessments, use policies, standard
operating procedures, data retention policies, legal opinions, warranties,
non-disclosure agreements, contracts, liability waivers, insurance
agreements, Requests for Proposals, Responses to Requests for Proposal,
Memorandums of Understanding, Letters of Interest, usage policies, or
informal agreements between the police department and Clearview AI.

* A copy of any funding opportunity announcements, grant applications and
grantor status/progress reports, reports to legislative bodies, annual
reports that mention Clearview AI as well as audit records, including but
not limited to security audits of the software, misuse reports, and reports
to oversight bodies.

* Any digital communications including but not limited to emails and text
messages) as well as documents, (including but not limited to PDF, word
processing, excel, and slide documents) that mention "Clearview AI" or "
Clearview A.I." as well as digital communications with Clearview AI
representatives, who should have the email domain "@clearview.ai." Please
limit the time frame of the search to January 1, 2019 to the time that this
request is processed."

Please find attached the Purchase Order and Invoice for Clearview AI
responsive to your first bullet point. Also find attached the email from
Richard Schwartz to Chris Reinhardt responsive to your fifth bullet point.
As these records are being emailed to you there is no cost for duplication
pursuant to the Open Public Records Act.

The Police Department has advised that there are no documents responsive to
your other requests. There are no records of any instructional materials,
presentations, and presentation materials, or other guidance on the use of
Clearview AI. There are no records of any privacy impact assessments, use
policies, standard operating procedures, data retention policies, legal
opinions, warranties, non-disclosure agreements, contracts, liability
waivers, insurance agreements, Requests for Proposals, Responses to
Requests for Proposal, Memorandums of Understanding, Letters of Interest,
usage policies, or informal agreements between the police and Clearvie AI.
There are no funding opportunity announcements, grant applications, and
grantor status/progress reports, reports to legislative bodies, annual
reports that mention Clearview AI, or audit reports.

Sincerely,

Renee Resky
Township Clerk's Office
Township of Livingston
357 S Livingston Ave
Livingston, NJ 07039
phone (973) 992-5000 ext 5405
fax (973) 535-7967

This communication is intended only for the use of the named addressee and
may contain information which is privileged, confidential and exempt from
disclosure under applicable law. If the reader of this communication is
not the intended recipient, you are hereby notified that any dissemination,
distribution or copying of this communication is strictly prohibited. If
you have received this communication in error, please notify us immediately
by email and delete the original message.

--
Official email of the Township of Livingston NJ*For Official Business Use
Only*

From: Caroline Haskins

Hi, thank you so much for your help with this request! I really appreciate it.

Sincerely,
Caroline

From: Township Of Livingston Clerk’s Office

You are welcome!

Sincerely,

Renee Resky
Township Clerk's Office
Township of Livingston
357 S Livingston Ave
Livingston, NJ 07039
phone (973) 992-5000 ext 5405
fax (973) 535-7967

This communication is intended only for the use of the named addressee and
may contain information which is privileged, confidential and exempt from
disclosure under applicable law. If the reader of this communication is
not the intended recipient, you are hereby notified that any dissemination,
distribution or copying of this communication is strictly prohibited. If
you have received this communication in error, please notify us immediately
by email and delete the original message.

--
Official email of the Township of Livingston NJ*For Official Business Use
Only*

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