Local level SAEC policies/data (Lewis County Sheriff's Office)

Vanessa Nason filed this request with the sheriff's office of Lewis County, NY.

It is a clone of this request.

Tracking # P001661-082817
Est. Completion Sept. 29, 2017
Status
Fix Required

Communications

From: Vanessa Nason

To Whom It May Concern:

Pursuant to the New York State Freedom of Information Law (1977 N.Y. Laws ch. 933), I hereby request the following records:

Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits (also known as "rape kits") and processing:

• all standard operating procedures regarding the SAEC process

• any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies

• the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed

• the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed

• the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations

• any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.

• all audits involving this agency regarding the collection or backlog of SAEC kits

• all proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits

If there any questions about this request, please feel free to call us at the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Vanessa Nason

From: Kathy Rowe

This email is to advise you that the attached public disclosure request directed to the Lewis County Sheriff's Office has been received and will take some time for us to gather all the information that has been requested.

We have begun the process of gathering the information but will require additional time as information requested is quite a large amount of information to process.

Our Public Disclosure Officer, Casey Mauermann, has just left today for a two week vacation and will be in touch with you once your request is ready.

In the meantime, if you have any questions please feel free to contact myself or Chief Civil Deputy Dusty Breen.

Kathy

Kathy Rowe, Support Tech. I
Lewis County Sheriff's Office
345 W. Main Street
Chehalis, WA 98532
(360) 740-1351
(360 740-1476 Fax
kathy.rowe@lewiscountywa.gov<mailto:kathy.rowe@lewiscountywa.gov>

From: Records Center (Lewis County, WA)

Dear Muckrock News,
Thank you for your interest in public records of Lewis County, WA.  Your request has been received and is being processed.  Your request was received in this office on August 11, 2017 and given the reference number P001661-082817 for tracking purposes.
Your request will be forwarded to the relevant County department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.   Again, thank you for using the Public Records Center.
Lewis County, WA
To monitor the progress or update this request please log into the
Public Records Center. (https://lewiscountywa.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=1661&coid=)

From: Records Center (Lewis County, WA)

Dear Muckrock News,
Thank you for registering with the Records Center.  Please log in to the Records Center to update any contact or password information and to track the progress of your request.
Login: requests@muckrock.com

If you have never used this system or cannot remember your password you may request a temporary password here: Request Temporary Password (https://lewiscountywa.mycusthelp.com/WEBAPP/_rs/ForgotPassword.aspx)
For your reference, you may access the Records Center at any time here: Public Records Center (http://lewiscountywa.gov/commissioners/public-disclosure-requests)
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: Records Center (Lewis County, WA)

--- Please respond above this line ---
Lewis County Prosecuting Attorney’s Office Lewis County Sheriff’s Office
Public Disclosure

RE: PUBLIC RECORDS REQUEST of August 11, 2017, Reference # P001661-082817
Dear Muckrock News,
The Lewis County Sheriff's Office received a public records request from you on August 11, 2017. You requested the following:
"Pursuant to the New York State Freedom of Information Law (1977 N.Y. Laws ch. 933), I hereby request the following records:Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits (also known as "rape kits") and processing:• all standard operating procedures regarding the SAEC process• any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies• the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed• the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed• the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations• any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.• all audits involving this agency regarding the collection or backlog of SAEC kits• all proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits"
The Public Records Act obliges the Sheriff's Office to attend to your request in a manner commensurate with our other duties and obligations.  Our procedure is to locate records, review them for exemptions, and then prepare them for release. If applicable, the Sheriff's Office will be coordinating with other County departments in the collection, review, and production of responsive records.
We anticipate providing a response to your request or an installment of records to you on or about September 29, 2017.  If you have not received a response in that time, please do not hesitate to contact me directly inquiring as to the status. Conversely, if the Sheriff's encounters a need to extend our estimate, I will contact you promptly with a revised estimated date.
Thank you for your patience in awaiting this information.
Sincerely,
Casey Mauermann Lewis County Public Disclosure Manager Risk Management 360-740-2674
345 W. Main Street, 2nd Floor, Chehalis, WA 98532 Phone: (360) 740-1240 Fax: (360) 740-1497 To monitor the progress or update this request please log into the
Public Records Center. (https://lewiscountywa.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=1661&coid=)
If you have never used the Lewis County Public Records Center before, your email address will be your login.  You may choose the "forgot password" option to obtain a password for your use.

From: Records Center (Lewis County, WA)

Hello,

Unfortunately your email was not recognized and has not been routed accordingly.  Please be advised that if you wish to submit a new request or check on the status of an already submitted request, you should visit the Description: TO: [lewiscountywa@mycusthelp.net]September 28, 2017sheriff's officeLEWIS COUNTY SHERIFF'S OFFICERobert R. Snaza,Sheriff345 West Main StreetChehalis WA 98532This is a follow up to request number P001661-082817:To Whom It May Concern:I'm following up on the following Freedom of Information Law request, copied below, and originally submitted on Aug. 11, 2017. You previously indicated that it would be completed on Sept. 29, 2017. I wanted to let you know that I am still interested in the following documents, and to see if that date was still accurate. You had assigned it reference number #P001661-082817.Thanks for your help, and let me know if further clarification is needed.---On Aug. 29, 2017:

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: Records Center (Lewis County, WA)

--- Please respond above this line ---

Risk Management 351 NW North Street, Chehalis, WA 98532
RE: PUBLIC RECORDS REQUEST of August 11, 2017, Reference # P001661-082817 - "Pursuant to the New York State Freedom of Information Law (1977 N.Y. Laws ch. 933), I hereby request the following records: Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits (also known as "rape kits") and processing: • all standard operating procedures regarding the SAEC process • any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies • the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed • the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed • the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations • any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data. • all audits involving this agency regarding the collection or backlog of SAEC kits • all proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits"
Dear Muckrock News,
The purpose of this correspondence is to provide you with a status update regarding your request. Lewis County has recently hired a Public Disclosure Manager to respond to record requests made to the County and to agencies within the County.  Your request has been redirected to this office for response. With respect to your records request referenced above, we indicated that we would have a response to you by September 29, 2017.  Unfortunately, the County and the Lewis County Sheriff's Office will need to extend the estimated response date to include an additional time.
Therefore, we anticipate providing an installment of records to you on or about October 13, 2017.  If you have not a received response in that time, please do not hesitate to contact me directly inquiring as to the status. Conversely, if the County or the Sheriff's Office encounters a need to extend our estimate again, I will contact you promptly with a revised estimated date.
Thank you for your patience in awaiting this information.
Sincerely,
Casey Mauermann Lewis County Public Disclosure Manager Risk Management 360-740-2674
To monitor the progress or update this request please log into the
Public Records Center. (https://lewiscountywa.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=1661&coid=)
If you have never used the Lewis County Public Records Center before, your email address will be your login.  You may choose the "forgot password" option to obtain a password for your use.

From: Records Center (Lewis County, WA)

Hello,

Unfortunately your email was not recognized and has not been routed accordingly.  Please be advised that if you wish to submit a new request or check on the status of an already submitted request, you should visit the Description: TO: [lewiscountywa@mycusthelp.net]September 29, 2017sheriff's officeLEWIS COUNTY SHERIFF'S OFFICERobert R. Snaza,Sheriff345 West Main StreetChehalis WA 98532This is a follow up to request number P001661-082817:To Whom It May Concern:I'm following up on the following Freedom of Information Law request, copied below, and originally submitted on Aug. 11, 2017. You had previously indicated that it would be completed on Sept. 29, 2017. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #P001661-082817.Thanks for your help, and let me know if further clarification is needed.---On Sept. 28, 2017:

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: sheriff's office

--- Please respond above this line ---

Risk Management 351 NW North Street, Chehalis, WA 98532
RE: PUBLIC RECORDS REQUEST of August 11, 2017, Reference # P001661-082817
Dear Muckrock News,
The Lewis County Sheriff's Office received a public records request from you on August 11, 2017. You requested the following:
"Pursuant to the New York State Freedom of Information Law (1977 N.Y. Laws ch. 933), I hereby request the following records:Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits (also known as "rape kits") and processing:• all standard operating procedures regarding the SAEC process• any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies• the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed• the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed• the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations• any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.• all audits involving this agency regarding the collection or backlog of SAEC kits• all proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits"
The first installment of sixty-three (63) records responsive to your request along with a redaction log is available to you now in the Lewis County Public Records Center. Click the link below this message to login to the Public Records Center and retrieve the records.
We will continue to attempt to locate additional responsive records (if any) and we anticipate providing an additional installment to you on or about November 2, 2017.  If you have not received a response in that time, please do not hesitate to contact me directly inquiring as to the status. Of course, if we locate responsive records prior to this date we will provide them to you promptly.  Conversely, if the County encounters a need to extend our estimate, you will be contacted with a revised estimated date.
Thank you for your patience in awaiting this information.
Sincerely,
Casey Mauermann Lewis County Public Disclosure Manager Risk Management 360-740-2674
To monitor the progress or update this request please log into the
Public Records Center. (https://lewiscountywa.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=1661&coid=)
If you have never used the Lewis County Public Records Center before, your email address will be your login.  You may choose the "forgot password" option to obtain a password for your use.

From: sheriff's office

--- Please respond above this line ---


351 NW North Street, Chehalis, WA 98532
RE: PUBLIC RECORDS REQUEST of 8/11/2017, Reference #P001661-082817 - "Pursuant to the New York State Freedom of Information Law (1977 N.Y. Laws ch. 933), I hereby request the following records: Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits (also known as "rape kits") and processing:
• all standard operating procedures regarding the SAEC process
• any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies
• the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed
• the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed
• the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations
• any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.
• all audits involving this agency regarding the collection or backlog of SAEC kits
• all proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits"
Dear Muckrock News,
The purpose of this correspondence is to provide you with a status update regarding your request.  It appears that you have not accessed the Record Center and retrieved the released records.  The County will not be processing any further installments until these records are retrieved by you.  Your request will remain open until December 13, 2017.  If the records are not retrieved by that date, the request will be reviewed for closure purposes as an abandoned request.
If you have any questions, please contact my office at 360-740-2674.  Thank you for your attention.
Sincerely,
Casey Mauermann Lewis County Public Disclosure Manager 360-740-2674 To monitor the progress or update this request please log into the
Public Records Center. (https://lewiscountywa.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=1661&coid=)
If you have never used the Lewis County Public Records Center before, your email address will be your login.  You may choose the "forgot password" option to obtain a password for your use.

Files

pages

Close