|Submitted||March 22, 2018|
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To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
Lane County Public Records
c/o Lane County Office of Legal Counsel
125 East 8th Avenue Eugene, OR 97401
email@example.com (541) 682-6417
Lane County Sheriff's Office
Byron Trapp (Sheriff), Director, Office Phone: (541) 682-4434 E-mail: firstname.lastname@example.org
Lane County Emergency Management
Linda L. Cook, Emergency Manager, Office Phone: (541) 682-6744 Office Cell: (541) 914-0267 Office Fax: (541) 682-3309 E-mail: email@example.com
Lane County Land Use, Planning & Development
Lydia Kaye, Planning Director, Office Phone: (541) 682-6930 E-mail: lydia.Kaye@co.lane.or.us
Hello, Can you please help me find a 1960s, 1970s, or 1980s community shelter plan, shelter utilization report, shelter map, or inventory of fallout shelters (perhaps in a 1960s or later Emergency Operations Handbook, Section G or H) that names the buildings where public fallout shelters were established in Lane County, Oregon, during the Cold War, specifically around 1962, the 1960s in general, and possibly into the 1970s or 1980s? This information is likely in an old binder, but during the Cold War counties sometimes also printed this information for the public in pamphlets or booklets. The records for the public fallout shelters would have been held by the Lane County Civil Defense Department. When that group disbanded, the shelter documents may have been sent to an archive or transferred to the Lane County Sheriff's office or the Lane County Emergency Management Department. The Lane County Planning Department may also have helped produce a Community Shelter Plan (CSP) during the Cold War that describes the locations of the public fallout shelters in Lane County.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.
We are in receipt of your public records request dated 3/21/18. You are asking for (see email below). The County's response to your request is as follows:
Lane County does not possess, or is not the custodian of, the records you have requested.
Oregon public records law and the Lane Manual require the County to provide the public a right to inspect any record that is not otherwise protected, or to obtain copies of public documents not otherwise protected. The County is not obligated to create documents that do not exist, to provide documents that it is not the custodian of record for, to change the format the documents are saved in, to provide the documents in a more expensive format or format that the County doesn't have the ability to provide the documents in, or to explain the documents.
It is the County's policy to collect full-cost for any documents provided. This will include staff time researching whether or not the County is in possession of the related documents, copying of documents, and review of the public records by attorneys. The County will inform you of the estimated cost and will wait to receive confirmation from you (and/or payment) prior to incurring any costs associated with complying with this public records request.
If you have any questions regarding your public records request or this response, please feel free to contact me.
LANE COUNTY OFFICE OF LEGAL COUNSEL
Dear Ms. Rollins,
I don't know if my initial request was specific enough, so perhaps I can refine it. Please ask three Lane County agencies--the Lane County Sheriff's Office; Lane County Emergency Management; and Lane County Land Use, Planning & Development--if they are in possession of documents related to the public fallout shelter program of the 1960s.
Dear Ms. Rollins,
I don't believe you can be responsive to my request until you have asked three Lane County agencies--the Lane County Sheriff's Office; Lane County Emergency Management; and Lane County Land Use, Planning & Development--if they are in possession of documents related to the public fallout shelter program of the 1960s. Can you please ask these agencies if they are in possession of these documents?
Prior to responding to your original records request, I did confirm with both Lane County Emergency Manager Linda Cook (who is also an employee of the Lane County Sheriff's Office) as well as Lane County Land Management division. Neither has information or records responsive to your request.
Thank you for the clarification. Have a great week.