Lakeport Black Bear Contract
| Submitted | Aug. 4, 2017 |
| Est. Completion | Aug. 14, 2017 |
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Communications
From: Justine Desmond
To Whom It May Concern:
Pursuant to the California Public Records Act (California Government Code §§ 6250), I hereby request the following records:
We are looking for all documents related to the Lakeport contract with Black Bear to purchase Black Bear permitting software, including the original contract, the date, implementation and maintenance costs, total cost, contract duration, and all services rendered.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Justine Desmond
From: Hilary Britton
Hi Justine,
We are in receipt of your public records request, dated August 4, 2017. Pursuant to Government Code Section 6253(c) this email shall serve as a formal response to your request and notification that I am the person responsible for the determination of which records are responsive and subject to production. After review of the relevant law and the City’s records we have determined as follows:
The City is fully committed to making the following electronic documents requested in request 2017-012 available to you:
1. All documents related to the Lakeport contract with Black Bear to purchase Black Bear permitting software, including the original contract, the date, implementation and maintenance costs, total cost, contract duration, and all services rendered.
We are reviewing your request and will have a response for you by 08/14/2017.
Thank you for your patience.
Hilary Britton
Deputy City Clerk
City of Lakeport
225 Park Street
Lakeport, CA 95453
(707) 263-5615 x12
hbritton@cityoflakeport.com<mailto:hbritton@cityoflakeport.com>
[LikeUsonFacebook_small]<https://www.facebook.com/pages/City-of-Lakeport/110619388983178> [cid:image003.png@01CE73E5.20B215D0] <http://cityoflakeport.com/> [Register then vote - 75%]
From: Justine Desmond
Hi Hilary,
Thank you, we look forward to hearing your response.
Justine
From: Hilary Britton
Hi Justine,
We are in receipt of your public records request, dated August 4, 2017. Pursuant to Government Code Section 6253(c) this letter shall serve as a formal response to your request and notification that I am the person responsible for the determination of which records are responsive and subject to production. After review of the relevant law and the City’s records we have determined as follows:
The City is fully committed to making the documents requested in request 2017-012 available to you. Accordingly, the record identified in your request is attached.
Please be advised that the City will not allow inspection or copying of any privileged documents. While we will try to remove all privileged documents, the inadvertent inclusion of any privileged documents does not constitute a waiver and we ask you to notify us of any privileged material that is inadvertently provided.
Please let us know if you would like to discuss your request further or if you would like additional assistance in formulating a request for particular records.
Very truly yours,
Hilary Britton
Deputy City Clerk
City of Lakeport
225 Park Street
Lakeport, CA 95453
(707) 263-5615 x12
hbritton@cityoflakeport.com<mailto:hbritton@cityoflakeport.com>
[LikeUsonFacebook_small]<https://www.facebook.com/pages/City-of-Lakeport/110619388983178> [cid:image003.png@01CE73E5.20B215D0] <http://cityoflakeport.com/> [Register then vote - 75%]
From: Justine Desmond
Hi Hilary,
Thank you - I really appreciate it. Do you have the original contract too?
Justine
From: Hilary Britton
Hi Justine,
We are unable to produce the Purchase Order documents you requested as they have been destroyed in accordance with Government Code section 34090 and the City records retention policy. There was no contract associated with this purchase.
Please let me know if there is anything else I can help you with.
Sincerely,
Hilary Britton
Deputy City Clerk
City of Lakeport
225 Park Street
Lakeport, CA 95453
(707) 263-5615 x12
hbritton@cityoflakeport.com<mailto:hbritton@cityoflakeport.com>
[LikeUsonFacebook_small]<https://www.facebook.com/pages/City-of-Lakeport/110619388983178> [cid:image003.png@01CE73E5.20B215D0] <http://cityoflakeport.com/> [Register then vote - 75%]
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