Facial recognition software and marketing - September 2019

Dear Beryl:

Thank you for your Subpoena Duces Tecum for records held by the King County Sheriff’s Office (KCSO). Your Subpoena Duces Tecum was received in this office on September 30, 2019 and is being processed under our reference number D000091-093019 for tracking purposes.
Record(s) Requested: To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.

This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.

Materials responsive materials include but are not limited to:

• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements

• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question

• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.

• Financial records: purchase orders, invoices, and other memoranda and documentation.

• Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology

• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes.

• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology

• Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.

Please limit the search to records produced from January 1, 2017 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Beryl Lipton

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
We will notify you if and when an objection is filed with the Court.  Any records or portion of records that are exempt from disclosure will be withheld or redacted. We will specify the exemption that applies to any documents withheld or redactions made. Once the records have been collected, we will notify you of any copying charges.
You can monitor the progress of the KCSO response to your Subpoena Duces Tecum at the link below and you'll receive an email when our response to your Subpoena Duces Tecum has been completed. Again, thank you for using the King County Sheriff’s Office online request system.

King County Sheriff’s Office | Legal Unit

(206) 263-2520 | www.kingcounty.gov/sheriff (https://u8387795.ct.sendgrid.net/wf/click?upn=S-2BehCBSDSzwVGewhY9FtkeGqwNAWRHbabo7pkfJ0cOUO-2FIJ-2FFWcx5AxWfEVW-2BteS_Bgs6-2Fl72-2BY653hs8j2GQTlFKdRHraSs6BSAaK9b3u2GpVcTYd18kC9MmL6XQrM-2FLi7xoYLJNeCGYNJoKK7MSxJ-2Fjpf0vwT-2FE5BtjFYrIPJTQF1hMKdGS0ZeVxd-2F-2B9ycIrIXyZTaFNlEElpIR-2FW6T0A5FmWll0H-2B3X9oUDY3Ixk8FoFRU2gLDs4k3m2RKpay4MwMPCW7-2FGukz4XSgHm0N27RwOv0oP4nd9z-2BljbFb1DjB-2BXmeeCL2DYa-2B9cPzPNmLP-2BZOAHg14JOPcU0WDgGnzphu6ULyKWI3PeN8TuL4x-2FBYVMPSsfi8Whl1HTkMkRH9QGcxqzmtGHbA4OSp6WO14g7okeOYtHlBPFuHsWG07yM8LFJL-2FAQqjxvzr65tolMYA8by-2B27yjleVjZKA-2BRRCoA-3D-3D)

If you wish to track or respond to this Subpoena, please login to the Online Request System. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN5lE7cMJ1domRh3-2FD3qVNIwW98fjQpt1-2BBEHNHssgEpKuEdDjx0d1fuyz-2B3ammyfTphiEIKk1UFZFtV0f9iYVPI-3D_Bgs6-2Fl72-2BY653hs8j2GQTlFKdRHraSs6BSAaK9b3u2GpVcTYd18kC9MmL6XQrM-2FLi7xoYLJNeCGYNJoKK7MSxJ-2Fjpf0vwT-2FE5BtjFYrIPJTQF1hMKdGS0ZeVxd-2F-2B9ycIrIXyZTaFNlEElpIR-2FW6T0A5FmWll0H-2B3X9oUDY3Ixk8FoFRU2gLDs4k3m2RKpay4MwMPCW7-2FGukz4XSgHm0N27RwOv0oP4nd9z-2BljbFb1Dj8j-2BPSxUwyFq4J2TWA-2FAQxxngg9Yp-2FDmhlMpkSYkhgtmlZORnvwA8-2ByfOAdfP9cSSWivrKdgH6NWJ5oAGK586PRulkVuDyXP4ph9NNGg8UTkuM-2FK5OP8Em7czWxEgO5mmod9WAYD-2F6W2fGWFK1ohjtC1IOkan9V7A7umwMAjPRLQ-3D-3D)

Thank you for your interest in obtaining public records held by the King County Sheriff’s Office. Your request has been received and is being processed. Your request was received in this office on October 01, 2019 and given the reference number P040148-100119 for tracking purposes.

Within five business days (excluding holidays) after receiving your request, we will:


* Provide the record(s);
* Or Acknowledge your request and give you a reasonable estimate of how long it will take to respond;
* Or Deny the request in writing, stating the reasons for the denial (this could also include a denial of part of your request and a granting of the remainder).
Record(s) Requested: To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.

This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.

Materials responsive materials include but are not limited to:

• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements

• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question

• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.

• Financial records: purchase orders, invoices, and other memoranda and documentation.

• Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology

• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes.

• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology

• Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.

Please limit the search to records produced from January 1, 2017 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Beryl Lipton

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/

Once the records have been collected, we will notify you of any copying charges. Any records or portion of records that are exempt from disclosure will be withheld or redacted. We will specify the exemption that applies to any documents withheld or redactions made.

You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the King County Sheriff’s Office online request system.

King County Sheriff’s Office | Public Disclosure Unit

(206) 263-2103 | www.kingcounty.gov/sheriff (https://u8387795.ct.sendgrid.net/wf/click?upn=S-2BehCBSDSzwVGewhY9FtkeGqwNAWRHbabo7pkfJ0cOUO-2FIJ-2FFWcx5AxWfEVW-2BteS_Bgs6-2Fl72-2BY653hs8j2GQTlFKdRHraSs6BSAaK9b3u2GpVcTYd18kC9MmL6XQrM-2FLi7xoYLJNeCGYNJoKK7MSxKwMYtYETUMpMQYXolHRZVI49vciXuhYPEEmTydwno4zauzB3zKJhtFxIDHMVT9xq-2B6U6n23XREl8mALmZCLK7713jnDy1XYtH7nJbTpO9-2FRGU3PB3HsNT60WxA3dQwC2ydT2jyCL9MjW2Zl3-2BYk-2FEgQDPrgsa2KDYcXuzD47DpHvqDwGpcZ1gertvg3jFOpY4vdosNDZmwnIRCmMq4jnChs6bRTUkyEnScP3jUjbSmahUiERb1ehkWQVgj166otulCsC7F-2BaeLld9m8zM222aiCwpiHedqWwgoBIV1lNpgPmKFvu8X9ZStECRGcuO64Ng-3D-3D)

If you wish to track or respond to this request, please login to the Online Request System. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN5lE7cMJ1domRh3-2FD3qVNIwW98fjQpt1-2BBEHNHssgEpKuEdDjx0d1fuyz-2B3ammyfTiEE-2Flyd8RWvtf0zO7u-2BEKo-3D_Bgs6-2Fl72-2BY653hs8j2GQTlFKdRHraSs6BSAaK9b3u2GpVcTYd18kC9MmL6XQrM-2FLi7xoYLJNeCGYNJoKK7MSxKwMYtYETUMpMQYXolHRZVI49vciXuhYPEEmTydwno4zauzB3zKJhtFxIDHMVT9xq-2B6U6n23XREl8mALmZCLK7713jnDy1XYtH7nJbTpO9-2FRGU3PB3HsNT60WxA3dQwC2ydT2jyCL9MjW2Zl3-2BYk-2FEgZe1LGKSdHhDcivB0i8SI04eu9wIwlT6O71ZDqk-2FExcLhRLsUAkY8y3hbaSqkAjI4s6YwL1GCHGGR8w-2Bgo2HxEVhWyNG2kT1erq5G7XUGK18TVloXhO4fv-2FaT5xTIUREz4LeyYU-2B8q17Brw-2BSTtqaQSv4ajNZhBqAgEXgaQYAuGw-3D-3D)

--- Please respond above this line ---
Subject: Public Disclosure Request Reference# P040148-100119 Thank you for your request made via the King County Sheriff’s Office (KCSO) Online Request System on October 01, 2019. You requested: “To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.

This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.

Materials responsive materials include but are not limited to:

• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements

• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question

• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.

• Financial records: purchase orders, invoices, and other memoranda and documentation.

• Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology

• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes.

• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology

• Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.

Please limit the search to records produced from January 1, 2017 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Beryl Lipton

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/

The KCSO is experiencing a high volume of open requests and we must coordinate our response with other units in the Sheriff’s Office. We have reached out to the departments we believe would maintain those records and run a preliminary search of the KCSO email database for the three (3) software companies listed above as well as the terms "facial recognition software" and "facial recognition technology" and the results turned up over 870,000 emails containing over 490 GB of information.    We anticipate our response – or first installment – to you on or before December 2, 2019. If we are unable to meet this self-imposed deadline, we will let you know. If we are able to provide a response sooner, we will certainly do so. Your request is subject to fees as allowed under King County Ordinance 18949 and the Public Records Act, RCW 42.56.120. Please visit our website at https://www.kingcounty.gov/depts/sheriff/services/public-disclosure/faqs-
for-public-disclosure.aspx and select " What is the cost to obtain public records" for more information. Once we have determined the scope of your request and responsive records, we may provide an estimate for fees requiring 10% down prior to processing your request. PLEASE NOTE: Per RCW 42.56.120(4), the KCSO reserves the right to close a records request after 30 days if a requester does not inspect, view, download, and/or pick up the records we provide. There is no obligation for us to continue producing records that are not being collected by a requester.
RCW 42.56.120(4) states that if an installment of a records request is not claimed or reviewed, the agency is not obligated to fulfill the balance of the request.
WAC 44-14-04006(1) states that a records request has been fulfilled and can be closed if an entirely unclear request has not been clarified, a request or installment has not been claimed or reviewed, or the requester cancels the request. Please reply to this message or log in to the Online Request System if you have any questions or would like to clarify or cancel this request. Sincerely, Johanna Loomis | Project/Program Manager II | Public Disclosure Unit 206.263.2522 | www.kingcounty.gov/sheriff

If you wish to track or respond to this request, please login to the Online Request System. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN5lE7cMJ1domRh3-2FD3qVNIwW98fjQpt1-2BBEHNHssgEpKuEdDjx0d1fuyz-2B3ammyfTiEE-2Flyd8RWvtf0zO7u-2BEKo-3D_Bgs6-2Fl72-2BY653hs8j2GQTlFKdRHraSs6BSAaK9b3u2GpVcTYd18kC9MmL6XQrM-2FLi7xoYLJNeCGYNJoKK7MSxGVF7LLb2U4mnKYPX-2BxkrzrTYw9WjX03Ri32xHlbFTVi1airW3oD5tUoqBEpE1X74Mv8ktkVCBGvLjNq40srfQ1oHqJAnXkfs4bEsv-2FHRrMEFXnYZGw7HFIr8T9Wf9TeKHkEis51ZrV4Msga1LdBNVVHtlLVJdysiQ-2FjXTw55b5tGRVbEJsiu70281JyCCHPlf8ou-2FnIjj-2Fm-2FlWvRzwvJ8Ga07Z3-2FftzNkod26Y3A4BD3axuEs-2FH33bg4smSd41yDFpcEtgmCgi8-2Fu5Wexx8ctcJwtHmSuNQwE2BE1elagFr6m2KcJZZZTY5qDrZMsXOXw-3D-3D)

--- Please respond above this line ---
Subject: Public Disclosure Request Reference# P040148-100119 Thank you for your request made via the King County Sheriff’s Office (KCSO) Online Request System on October 01, 2019. You requested: “To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.

This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.

Materials responsive materials include but are not limited to:

• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements

• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question

• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.

• Financial records: purchase orders, invoices, and other memoranda and documentation.

• Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology

• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes.

• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology

• Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.

Please limit the search to records produced from January 1, 2017 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Beryl Lipton

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/ The Public Disclosure Unit has located 6,620 records responsive to your request. Below is an itemized list of hard copy records and the charges for scanning or copying:

* Records transmitted in electronic format per gigabyte: $0.24 For each 4 (four) electronic files uploaded to email, cloud-based data storage service, or other electronic delivery: $82.75 Total: $82.99 A deposit of $8.30 is due in order for us to begin processing the records.  To order the pages, please forward a check or money order in the correct amount made payable to King County Sheriff's Office: King County Sheriff's Office 516 3rd Avenue, Suite #W-116 Seattle, WA  98104 Attn: Public Disclosure Unit Additionally, you have the right to inspect any document prior to purchase. If you wish to review the documents, please call 206.263.2522 and make an appointment. Please plan for at least a week between your call and your visit. Unless we receive a response from you indicating that you will accept and agree to pay the associated fees, modify your request in response to the cost estimate, or request an appointment to come in and review the documents by January 2, 2020, the remainder of your request will be deemed unclaimed and closed under RCW 42.56.120. Your request is subject to fees as allowed under King County Ordinance 18949 and the Public Records Act, RCW 42.56.120 . Please visit our website (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN4U-2BzByHJzYh0XeTVNqriImX0r1F7GrrhQl4qqt-2F4Is-2BZDks4H0rS-2B48oW-2F1eOY-2BXllhMGUiZGlJVNmUUXgGu4iK7okn3ramOlCy0CqJ2vMtCWdePBecrkPJusCJ29qmcg-3D-3D_Bgs6-2Fl72-2BY653hs8j2GQTlFKdRHraSs6BSAaK9b3u2GpVcTYd18kC9MmL6XQrM-2FLi7xoYLJNeCGYNJoKK7MSxL7zA-2BW2k31loCjWdsIPpn1ujtsRgX4xRC0WpGbjqrMP-2Fhs0tv9oTMrcgtFxIdUmah-2F8G2MospfoaDtqYxoCEzLHH4leUvF1NJEANZyqtVeuX46orOFwWpZqx9uEZUUXKLmv7DGyTzVqPHRrkCYkWP4hkviln5hhMymVdjoIGLoMYE-2BcnGZnfhsmjqh7poTFc5JZFCoXfl1PgMFxCZmg-2FWkF2SNnhn8eExkOo5JnTHzoByZShj5SAt7a5LRLkFjDPMu6PPnpwQFgz1fo17hrkdJUNsfDgSH7Sgrf90O3A2iuinAQBed-2FMmrfWloaxlq-2FXw-3D-3D) and select "What is the cost to obtain records" for more information. Once we have determined the scope of your request and responsive records, we may provide an estimate for fees requiring 10% down prior to processing your request. PLEASE NOTE: Per RCW 42.56.120(4), the KCSO reserves the right to close a records request after 30 days if a requester does not inspect, view, download, and/or pick up the records we provide. There is no obligation for us to continue producing records that are not being collected by a requester.
RCW 42.56.120(4) states that if an installment of a records request is not claimed or reviewed, the agency is not obligated to fulfill the balance of the request.
WAC 44-14-04006(1) states that a records request has been fulfilled and can be closed if an entirely unclear request has not been clarified, a request or installment has not been claimed or reviewed, or the requester cancels the request. Please reply to this message or log in to the Online Request System if you have any questions or would like to clarify or cancel this request. Sincerely, Johanna Loomis | Project/Program Manager II | Public Disclosure Unit 206.263.2522 | www.kingcounty.gov/sheriff

If you wish to track or respond to this request, please login to the Online Request System. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN5lE7cMJ1domRh3-2FD3qVNIwW98fjQpt1-2BBEHNHssgEpKuEdDjx0d1fuyz-2B3ammyfTiEE-2Flyd8RWvtf0zO7u-2BEKo-3D_Bgs6-2Fl72-2BY653hs8j2GQTlFKdRHraSs6BSAaK9b3u2GpVcTYd18kC9MmL6XQrM-2FLi7xoYLJNeCGYNJoKK7MSxL7zA-2BW2k31loCjWdsIPpn1ujtsRgX4xRC0WpGbjqrMP-2Fhs0tv9oTMrcgtFxIdUmah-2F8G2MospfoaDtqYxoCEzLHH4leUvF1NJEANZyqtVeuX46orOFwWpZqx9uEZUUXKLmv7DGyTzVqPHRrkCYkWP5-2FhnlWczWieNhsvYR-2BD0y59g85JgJ0Y8SN8orbgvSSVOj-2FcqbZCLMn77WAeO6qkl-2BJ7gagR6j58v3qlXggr-2FFG1sN2T8-2BfYE-2FrgcHffpDVEPzcSZTD-2BVt8SUUY9IXnft8jigl0jrEwUrsaeQPQm-2BTVXVg-2Bc-2FO8OSHrqdEIANFuqQ-3D-3D)

Attachments:
P040148_Retention_Report.csv (https://u8387795.ct.sendgrid.net/ls/click?upn=nZGH0ylxadMp5hTpNkeAFveEfR1naDu1crNBt9uW0ukV6dCBQ1-2F-2Fgk0n-2B1bkogIIDr16GuO4xQizi0YzfYdM1lI4LZNXkoZMZ03ddkpH87iFH05UTikPHkKI27SxEvtBSnJ6tBQIC9PHsm-2F2icNTxdHJk1vu060y9eo50f21GFv5XFYkEy5dCjfqs3fNjxeeN7g-2BLvx7manPz-2BT1EFD7VQ-3D-3Dq0fk_21PVQlRi0ZMyxzb1QCLk3xykMnZRU2MCgI4rZIV3G1up3XPgjo-2B61EANG-2FtuEvQBmcPl3iPhlRJJCx6WC9qYsM4g-2Bzoqnr56zavMe3z-2Bd5P0ucnqRAZzt88mk1zuQlwlpxnZKM0xtfiEocTahBrP5JNP1YXCHOp-2BKZTGv42gfHwTJZRo9ItNsi6dqG2TNorBk2z2hOQjhZai-2FtVk6xpuAjJ6gNiisej9Slbu-2FIfLuVJkjUrnv-2F-2FTupRdTj4xikZ5ZPDQkYo0laQMepECL99tUZoSBY4C7BECHrOxPZ1yhYSAPRWFZvCX8OWlRc9tIFHJkwV7ErUivyVDiDac3JqR1JinOzqXaptjHkmgu1NJnH6hw6uwPzSofjc14HTes2lM)

--- Please respond above this line ---
Subject: Reference# D000091-093019 Thank you for your inquiry made via the King County Sheriff’s Office (KCSO) Online Request System under the Subpoena Duces Tecum module on September 30, 2019. You requested: “To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.

This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.

Materials responsive materials include but are not limited to:

• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements

• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question

• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.

• Financial records: purchase orders, invoices, and other memoranda and documentation.

• Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology

• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes.

• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology

• Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.

Please limit the search to records produced from January 1, 2017 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Beryl Lipton

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/ Our records indicate this request was submitted incorrectly as a Subpoena Duces Tecum on 9/30/2019. On 10/1/2019, we discovered the error and re-entered your request as a Public Records Act request under P040148-100119. The KCSO follows the for Public Records Act requests. As such, records in our online request system would be purged automatically 2 years after the date the request was fulfilled or closed (abandoned/withdrawn). Washington State Archives Local Government Common Records Retention Schedule (CORE) Unfortunately, P040148 must have been closed as complete or abandoned or withdrawn more than 2-years ago because it is no longer in our system. We have checked our retention report and show it was closed on 01/03/2020 and removed from our system on 01/20/2022. Referenced the retention report attached. No other information is available. If you would like to make a new request, you may do so HERE. Sincerely, Kimberly Petty | Legal & Public Disclosure Program Manager Sheriff's Administration - Policy Direction King County Sheriff's Office www.kingcounty.gov/sheriff

If you wish to track or respond to this request, please login to the Online Request System.