Kansas State Employees (2018 - 2022)

Dear Sir/Madame:

The Kansas Department of Administration has received your written request. In accordance with K.S.A. 45-218(d), we have begun the process of determining if we possess any public records meeting the terms of your request and, as soon as possible hereafter, we will provide you with one or more of the following:

1. Copies of the requested public records;

2. A statement concerning our inability to locate any public records meeting the terms of your request;

3. A request for clarification concerning the types of records or information you are seeking;

4. Record requests that can be provided with less than one hour of staff time or less than 100 pages will be provided at no charge. If we determine that our office possesses the public records you request, but are voluminous, difficult to locate, and/or contain information that may be include open and closed information, we will provide you with a written estimate of the fees that we will require be pre-paid in order to pay for the actual costs associated with (a) locating and/or retrieving the public records from storage, (b) staff time spent in assisting with making copies of the records, including attorney time spent examining the records for possible closure and/or redaction, and (c) copying and mailing the requested public records;

For requests that exceed one hour of staff time or more than 100 pages amount, the following rates shall apply.

• Copies, 25¢ per page; Mailing, 50¢ for first 5 pages, 25¢ for additional 5 page increments; FAX, 65¢ per 10 page fax. 5 cent additions per 5 cents up to 15 after that at discretion.

• Regarding staff time, there will be charged at the rate of pay for each person(s) whose time is used in order to assist and/or respond to a specific request. This may include the time spent to access records maintained on computer facilities, review records to determine whether closure exceptions apply and/or to redact open from closed information. Attorney time will be charged at $60 per hour. Clerical time will be charged at $18 per hour. Information Technology (IT) services will be charged at $38 per hour.

• Additional fees may be assessed if any other costs are incurred by the Department of Administration in connection with complying with a record request may be assessed to the requester. The agency will provide an estimate of the fees which shall be paid prior to the agency gathering the records. However, in order to assure payment, the final cost of providing access to or furnishing copies must be paid before the records are provided. If the final cost is less than the estimate, the requestor will be reimbursed for the difference.

5. If we determine that we do possess the records, but that the records are closed by law, we will provide you with that information together with a written citation to the laws allowing or requiring that type of public record to be closed.

We will contact you again, as soon as possible, concerning this matter and your record request. Please feel free to contact me if you have any questions.

Very Truly Yours,

Tanner J. Asbury
Attorney
Kansas Department of Administration
Office of Chief Counsel
1000 SW Jackson, Suite 500 | Topeka, KS 66612
785-296-7026 | 785-296-2702 Fascimile
Tanner.asbury@ks.gov<mailto:Tanner.asbury@ks.gov> | www.admin.ks.gov/offices/chief-counsel<http://www.admin.ks.gov/offices/chief-counsel>

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Ben,

The Kansas Department of Administration has completed your open records request. Please find attached excel spreadsheets of Kansas Executive Branch employees with their employing agency, agency number, job title, and gross salary. Unfortunately, our Department would not be able to provide you with all the information you have requested. Pursuant to the Kansas Open Records Act (K.S.A. 45-221(a)(4)) and Kansas Administrative Regulation 1-13-1b, our agency can only provide the following employee information:

* Employee Name,
* Current Job Title,
* Employee Salary,
* Name of the employing agency, and
* Employee length of Service.
* In regard to length of service, our Department does not have a program that can pull that specific information. So that information is not provided in the attached spreadsheets.
Please note that our Department does not maintain the requested information in monthly intervals. The spreadsheets are by fiscal year. The employee lists provided are for Fiscal Years 2018 – 2022.

The Department of Administration considers these record to be responsive to your request. As a result, the Department of Administration will be closing your request at this time. Please let me know if you have any questions.

Best wishes,

Tanner J. Asbury
Attorney
Kansas Department of Administration
Office of Chief Counsel
1000 SW Jackson, Suite 500 | Topeka, KS 66612
785-296-7026 | 785-296-2702 Fascimile
Tanner.asbury@ks.gov<mailto:Tanner.asbury@ks.gov> | www.admin.ks.gov/offices/chief-counsel<http://www.admin.ks.gov/offices/chief-counsel>

[cid:image001.jpg@01D9063B.5D32AEA0]

CONFIDENTIALITY AND PRIVILIGE NOTICE

This email message including attachments, if any, is intended for the person or entity to which it is addressed and may contain confidential and/or privileged information. Any unauthorized review, use or disclosure is prohibited. If you are not the intended recipient, please contact the sender and destroy the original message, including all copies.

Ben,

Unfortunately, just looking at the title alone you would not be able to know if it was classified or unclassified. However, I have attached a copy of our job code table that includes unclassified and classified titles that can help. Any job code that starts with a number except for ‘0’ is a classified job code. If the Job Code starts with ‘0’ or an alpha-character, then it is an unclassified job code. Hopefully, this will be helpful in going through the spreadsheets.

Please let me know if you have any additional questions.

Best wishes,

Tanner J. Asbury
Attorney
Kansas Department of Administration
Office of Chief Counsel
1000 SW Jackson, Suite 500 | Topeka, KS 66612
785-296-7026 | 785-296-2702 Fascimile
Tanner.asbury@ks.gov<mailto:Tanner.asbury@ks.gov> | www.admin.ks.gov/offices/chief-counsel<http://www.admin.ks.gov/offices/chief-counsel>

[cid:image001.jpg@01D90660.E96F41B0]

CONFIDENTIALITY AND PRIVILIGE NOTICE

This email message including attachments, if any, is intended for the person or entity to which it is addressed and may contain confidential and/or privileged information. Any unauthorized review, use or disclosure is prohibited. If you are not the intended recipient, please contact the sender and destroy the original message, including all copies.

Ben,

Below are the answers to your questions. It does not appear that we have any additional records that could be of assistance. Please let me know if you have any further questions.

1) Is it possible to receive copies of the annual payroll files that note the job code of the employee in the given year? The annual payroll files do not contain Job Code in them.
2) Is it possible to receive historical copies of the job code table -- perhaps on an annual basis? (I am finding some jobs in the payroll files that are not listed in the job code table) The Job Code table that was provided likely included all the employee’s job codes. However, in some cases a working title is displayed instead. Working titles are used to be more descriptive than the job code title primarily for unclassified job titles. As a result, there won’t be a way to complete a 100% match with the job code table.

Best wishes,

Tanner J. Asbury
Attorney
Kansas Department of Administration
Office of Chief Counsel
1000 SW Jackson, Suite 500 | Topeka, KS 66612
785-296-7026 | 785-296-2702 Fascimile
Tanner.asbury@ks.gov<mailto:Tanner.asbury@ks.gov> | www.admin.ks.gov/offices/chief-counsel<http://www.admin.ks.gov/offices/chief-counsel>

[cid:image001.jpg@01D90B0E.4C96A8D0]

CONFIDENTIALITY AND PRIVILIGE NOTICE

This email message including attachments, if any, is intended for the person or entity to which it is addressed and may contain confidential and/or privileged information. Any unauthorized review, use or disclosure is prohibited. If you are not the intended recipient, please contact the sender and destroy the original message, including all copies.