Public Records Request: James Davis' emails with Fusus
| Tracking # |
23-497 |
| Submitted | April 6, 2023 |
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Communications
From: e
To Whom It May Concern:
Pursuant to the Mississippi Public Records Act, I hereby request the following records:
Metadata for all email communications sent or received, including being CCed or BCCed, by James Davis, and anyone with a Fusus email address (*@fusus.com) between 1/1/2020 and 4/5/23.
The specific metadata data points I'm interested in are: to address(es), from address, cc address(es), bcc address(es), sent date/time, received date/time, subject line, and if the email has an attachment. This request does not seek the contents of the emails themselves, and only the specified email metadata. Please provide me with the records in an Excel format.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.
Sincerely,
e
From: Jackson Police Department
City of Jackson, MS
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Your first City of Jackson, MS record request (request number #23-497) has been submitted.
It is currently unpublished and is not available for the general public to view.
Your request has been received and is being processed. You will be notified via the portal with any further details.
Request #23-497.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Jackson, MS.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>
From: Jackson Police Department
City of Jackson, MS
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A message was sent to you regarding record request #23-497:
Before moving forward with processing your request, The City requires clarification for the following reason(s):
Will you please identify the name(s) of the employee(s) that you would like for us to search for the requested information. Thanks
Please submit your response via NextRequest portal or mail your response to the City of Jackson using the address listed below.
Mailing Address:
Municipal Clerk Department
Attn: Open Records Department
219 South President Street
Post Office Box 17
Jackson, MS, 39205
Please respond in writing to the City or via NextRequest portal within five (5) days from 4/7/2023
Otherwise, the city will consider your request incomplete and withdrawn.
If you have any questions or need additional information, please feel free to contact the Municipal Clerk Department at (601) 960-1035.
Thank You
Municipal Clerk Department
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Jackson, MS.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>
From: e
Thank you.
As I stated in my request, I am seeking the email metadata for Chief of Police James Davis.
Thank you for your cooperation in completing this request.
From: Jackson Police Department
City of Jackson, MS
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A message was sent to you regarding record request #23-497:
The City requires additional time to fulfill your request for the following reason(s):
Good Morning,
Additional time to retrieve email for Chief Of Police James Davis.
Please login to the City of Jackson Open Records Center to view correspondence regarding your request.
If you have any questions or need additional information, please feel free to contact the Municipal Clerk Department at (601) 960-1035.
Thank You
Municipal Clerk Department
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Jackson, MS.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>
From: Jackson Police Department
City of Jackson, MS
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A message was sent to you regarding record request #23-497:
Dear Requestor,
The requested information concerning emails only come in .pdf form. there is no way to change the format. Additionally, to provide the information will take an extremely long time to pull. There will be a cost estimate sent to be paid in advance before any work will be performed. Thanks
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Jackson, MS.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>
From: e
Thank you.
Other departments across the country easily provide email metadata via an excel or csv file. I am happy to provide instructions as how to do that in order to make the responsive records accessible and useable.
Thanks.
From: Jackson Police Department
City of Jackson, MS
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A message was sent to you regarding record request #23-497:
Dear Requestor,
Upon further investigating, the IT Department found that Microsoft is able to produce a report after performing the export of the emails. The report will generate in MS Excel, however, the only parameters the information is able to be placed in are Subject/Title, Date, and Sender/Author. The other parameters that's being requesting will not be applicable at this time. Please advise if the you would like a report produced showing this information so an accurate cost estimate can be provided. Please respond within five (5) days from April 20, 2023. Thanks
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Jackson, MS.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>
From: e
Thank you.
I am happy to send instructions which will enable you to pull all of the fields that I requested. Please let me know if that is helpful.
From: Jackson Police Department
City of Jackson, MS
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A message was sent to you regarding record request #23-497:
Dear Requestor,
Again, please see the response below and advise on how you would like to proceed. The City does not create records to comply with the request. We can only provide records in what format the City has. We do not create records to comply with the request.
Upon further investigating, the IT Department found that Microsoft is able to produce a report after performing the export of the emails. The report will generate in MS Excel, however, the only parameters the information is able to be placed in are Subject/Title, Date, and Sender/Author. The other parameters that's being requesting will not be applicable at this time. Please advise if the you would like a report produced showing this information so an accurate cost estimate can be provided. Please respond within five (5) days from April 20, 2023. Thanks
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Jackson, MS.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>
From: e
That's fine. Thanks.
From: Jackson Police Department
City of Jackson, MS
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A message was sent to you regarding record request #23-497:
The City is providing you with an invoice associated with charges associated to fulfilling your request based upon the information and format that the City provides:
Cost Estimate Invoice:
[Computer Time)- 2 Hours (For Each Email Account) x $25 (Rate)= $50 To Search 1 Email Accounts
Total Charged: [$50.00]
You may mail your check or money order, payable to: The City of Jackson
Mailing address:
Department of Municipal Clerk
Attn: Open Records Dept.
219 South President Street
Post Office Box 17
Jackson, MS 39205
Please contact our office about your decision to accept and pay for these charges within five (5) days upon receipt of invoice. Please note unless you have advised the City that you will (1) accept and agree to pay the estimated cost, or (2) modify your response to the cost estimate. Your ORR will not be filled until receipt of correspondence is received.
You may respond by letter, email, via NextRequest portal or by personally delivering your personal response in writing to the Department of Municipal Clerk. Please note that no work will be performed until payment or further response is received. Should you decide to decline the cost estimate, please send notification via NextRequest portal that you no longer desire the requested information and your request will be withdrawn and closed.
If you have any questions or need additional information, please feel free to contact the Department of Municipal Clerk at (601) 960-1035.
Thank You
The Department of Municipal Clerk
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Jackson, MS.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>
From: Jackson Police Department
City of Jackson, MS
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An invoice has been created for record request #23-497. Please pay by visiting Request #23-497.
Please remit payment for the cost estimate within five (5) business days of receipt.
Payments may be accepted via debit/cards, in-person cash/check payments or via mail:
Mailing address:
Municipal Clerk Department
Attn: Open Records Dept.
219 South President Street
Post Office Box 17
Jackson, MS 39205
Note: No work will be performed until payment is received
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Jackson, MS.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>
From: e
To Whom It May Concern:
Please find enclosed a check for $50.00 to satisfy the fee associated with the attached public records request.
Thank you.
Municipal Clerk Department
Open Records Dept.
Post Office Box 17
219 South President Street
Jackson, MS 39205
From: Jackson Police Department
City of Jackson, MS
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Record request #23-497 has been closed. The closure reason supplied was:
Your request is being closed due to non-payment within the five (5) days as noted on the invoice.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Jackson, MS.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>
From: e
A check was mailed.
I look forward to receiving the files when the check is received.
Thank you.
From: Jackson Police Department
City of Jackson, MS
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Record request #23-497 has been reopened. You can see it anytime at the link below.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Jackson, MS.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>
From: Jackson Police Department
City of Jackson, MS
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Your invoice for record request #23-497 has been paid.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Jackson, MS.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>
From: Jackson Police Department
City of Jackson, MS
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The due date for record request #23-497 has been changed to:
May 18, 2023
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Jackson, MS.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>
From: Jackson Police Department
City of Jackson, MS
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A document has been released for record request #23-497 along with the following message:
Your documents are being released.
* COJ_PRR_RS_23.497 - James Davis.xlsx
Document links are valid for one month.
After June 11, you will need to sign in to view the document(s).
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Jackson, MS.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>
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COJ_PRR_RS_23.497_-_James_Davis
From: Jackson Police Department
City of Jackson, MS
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Record request #23-497 has been closed. The closure reason supplied was:
Request has been released to requestor
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Jackson, MS.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>