Facial recognition software and marketing - February 2019 (Irvine Police Department)

Beryl Lipton filed this request with the Irvine Police Department of Irvine, CA.
Multi Request Facial recognition software and marketing - February 2019
Status
Completed

Communications

From: Beryl Lipton


To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.

This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.

Materials responsive materials include but are not limited to:

• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements

• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question

• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.

• Financial records: purchase orders, invoices, and other memoranda and documentation.

• Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology

• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes.

• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology

• Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.

Please limit the search to records produced from January 1, 2017 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Beryl Lipton

From: Irvine Police Department

Dear Ms. Lipton,

REF: Public Record Act Request

This letter is in reference to your request under the California Public Records Act (Government Code Section 6250 et seq.).

Due to the scope of your request, additional time is needed. In accordance with the California Public Records Act (Government Code Section 6253(c) et seq.), an extension of an additional 14 days is appropriate under these circumstances.

Based on the initial 10-day response period and the additional 14-day extension period, our office will contact you on or before March 16, 2019 regarding the disposition of the requested records.

If you have any questions, please feel free to contact me.

Cordially,

Brenda Argabright
LEAD RECORDS SPECIALIST
Irvine Police Department
1 Civic Center Plaza
Irvine, CA 92623
bargabright@cityofirvine.org<mailto:bargabright@cityofirvine.org>
Direct: 949.724.7492
Fax: 949.724.7077

This transmission is intended for the use of the individuals or entity to which it is addressed and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient, or the employee responsible for delivering the message to the recipient, you are hereby notified that any dissemination, distribution or copying of this communication is PROHIBITED. If you receive this communication in error, please call (949) 724-7062 immediately.

Irvine Police Department
PRA Office
1 Civic Center Plaza
Irvine, CA 92606-5207

February 20, 2019

To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.

This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.

Materials responsive materials include but are not limited to:

* Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements

* Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question

* Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.

* Financial records: purchase orders, invoices, and other memoranda and documentation.

* Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology

* Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes.

* Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology

* Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.

Please limit the search to records produced from January 1, 2017 - present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Beryl Lipton

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com<mailto:requests@muckrock.com>
Upload documents directly: https://www.muckrock.com/accounts/agency_login/irvine-police-department-5232/facial-recognition-software-and-marketing-february-2019-irvine-police-department-69572/?email=LWELCH%40cityofirvine.org&uuid-login=23cff4b3-77d7-4530-a377-72fd5613c38a#agency-reply<https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Fagency_login%2Firvine-police-department-5232%2Ffacial-recognition-software-and-marketing-february-2019-irvine-police-department-69572%2F%3Femail%3DLWELCH%2540cityofirvine.org%26uuid-login%3D23cff4b3-77d7-4530-a377-72fd5613c38a%23agency-reply&data=02%7C01%7CBARGABRIGHT%40cityofirvine.org%7Caaff0f5cf37045a468a708d6977a8b05%7C47feb367af81451994d7caab1dfa1872%7C0%7C0%7C636862949910211344&sdata=nNGRj7P9rqttwJ7RY61tRW67QuRCuOrR5fp8r%2BFO8Q4%3D&reserved=0>
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.

For mailed responses, please address (see note):
MuckRock News
DEPT MR 69572
411A Highland Ave
Somerville, MA 02144-2516

PLEASE NOTE: This request was filed by a MuckRock staff reporter. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.
[http://email.requests.muckrock.com/o/eJwNzEsOwiAQANDTyJIME35dsGjIJC66d2kqHZRUJNLWxNvrO8BbgjFWlICgBkAEBA0GpJIUB4yEypCjMdJ40tD5ffC2b7Ieae0trTK1Kh7BOpvYa1bOG5sTZJed5zzfICsAZQXXuTyvZQleD-hR9DBdaIrn_5nK_m259E95sWz9_gMuzCpS]

From: Irvine Police Department

Dear Ms. Lipton,

REF: Public Record Act Request

This letter is in reference to your request under the California Public Records Act (Government Code Section 6250 et seq.).

Due to the scope of your request and the need to compile data, additional time is needed. In accordance with the California Public Records Act (Government Code Section 6253(c) et seq.), an additional extension of 14 days is appropriate under these circumstances.

Our office will contact you on or before April 1, 2019 regarding the disposition of the requested records.

If you have any questions, please feel free to contact me.

Cordially,

Brenda Argabright
Lead Records Specialist
City of Irvine / Police Department
bargabright@cityofirvine.org<mailto:bargabright@cityofirvine.org>
Direct: 949-724-7492 / Fax: 949-724-7077
Mailing: P.O. Box 19575, Irvine CA 92623

This transmission is intended for the use of the individuals or entity to which it is addressed and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient, or the employee responsible for delivering the message to the recipient, you are hereby notified that any dissemination, distribution or copying of this communication is PROHIBITED. If you receive this communication in error, please call (949) 724-7062 immediately.

Irvine Police Department
PRA Office
1 Civic Center Plaza
Irvine, CA 92606-5207

February 20, 2019

To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.

This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.

Materials responsive materials include but are not limited to:

* Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements

* Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question

* Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.

* Financial records: purchase orders, invoices, and other memoranda and documentation.

* Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology

* Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes.

* Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology

* Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.

Please limit the search to records produced from January 1, 2017 - present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Beryl Lipton

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com<mailto:requests@muckrock.com>
Upload documents directly: https://www.muckrock.com/accounts/agency_login/irvine-police-department-5232/facial-recognition-software-and-marketing-february-2019-irvine-police-department-69572/?email=LWELCH%40cityofirvine.org&uuid-login=23cff4b3-77d7-4530-a377-72fd5613c38a#agency-reply<https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Fagency_login%2Firvine-police-department-5232%2Ffacial-recognition-software-and-marketing-february-2019-irvine-police-department-69572%2F%3Femail%3DLWELCH%2540cityofirvine.org%26uuid-login%3D23cff4b3-77d7-4530-a377-72fd5613c38a%23agency-reply&data=02%7C01%7CBARGABRIGHT%40cityofirvine.org%7Caaff0f5cf37045a468a708d6977a8b05%7C47feb367af81451994d7caab1dfa1872%7C0%7C0%7C636862949910211344&sdata=nNGRj7P9rqttwJ7RY61tRW67QuRCuOrR5fp8r%2BFO8Q4%3D&reserved=0>
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.

For mailed responses, please address (see note):
MuckRock News
DEPT MR 69572
411A Highland Ave
Somerville, MA 02144-2516

PLEASE NOTE: This request was filed by a MuckRock staff reporter. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.
[http://email.requests.muckrock.com/o/eJwNzEsOwiAQANDTyJIME35dsGjIJC66d2kqHZRUJNLWxNvrO8BbgjFWlICgBkAEBA0GpJIUB4yEypCjMdJ40tD5ffC2b7Ieae0trTK1Kh7BOpvYa1bOG5sTZJed5zzfICsAZQXXuTyvZQleD-hR9DBdaIrn_5nK_m259E95sWz9_gMuzCpS]

From: Irvine Police Department

Ms. Lipton,

Please see the attached Response Letter to the Public Records Act Request received February 20, 2019.

Thank you,

Stephanie Womack| Administrative Secretary | City of Irvine
Public Safety | Office of Professional Standards
949-724-7040 | 1 Civic Center Plaza, Irvine, CA 92606 | swomack@cityofirvine.org<mailto:swomack@cityofirvine.org>

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