ChatGPT (Indiana Department of Education)
It is a clone of this request.
| Multi Request | ChatGPT |
| Submitted | Feb. 17, 2023 |
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Communications
From: Jason Koebler
To Whom It May Concern:
Pursuant to the Indiana Access to Public Records Act, I hereby request the following records:
Public reports show that ChatGPT is a major topic of conversation at American public schools: https://nbc-2.com/news/local/2023/02/15/students-at-cape-coral-high-school-accused-of-using-artificial-intelligence-to-cheat-on-essay/amp/
Therefore, I hereby request the following records:
1) All instructional materials, presentations and presentation materials related to ChatGPT. This includes A) any notes taken during meetings that discussed ChatGPT and B) Any other documents related to ChatGPT including internal documentation, public relations materials, and executive summaries.
2) Any memos or communications sent to schools, administrators, teachers, parents, or students that mention "ChatGPT."
3) Any case studies, enforcement actions, contracts, or other documents mentioning ChatGPT
4) Any academic dishonesty policies that mention ChatGPT
5) To the extent possible, any emails and associated attachments that mention ChatGPT
To help limit the extent of the responsive documents, please limit search from Jan 1, 2023 through the time this request is processed. Please deliver these documents on a rolling basis as responsive documents are found. You can treat #5 (emails) as a separate request because I suspect there will be many more responsive documents there.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE's science and tech site (www.motherboard.vice.com).
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.
Sincerely,
Jason Koebler
From: Indiana Department of Education
Jason,
Thank you for contacting the Indiana Department of Education (“Department”). For future reference, please email all public records requests to publicrecords@doe.in.gov<mailto:publicrecords@doe.in.gov>.
This acknowledges and confirms your February 21, 2023 APRA request of the Department for copies of the following records:
1. All instructional materials related to ChatGPT from 1/1/2023 through 2/21/2023;
2. All presentations and presentation materials related to ChatGPT from 1/1/2023 through 2/21/2023;
3. Any notes taken during meetings that discussed ChatGPT from 1/1/2023 through 2/21/2023;
4. Any internal documentation related to ChatGPT from 1/1/2023 through 2/21/2023;
5. Any public relations materials related to ChatGPT from 1/1/2023 through 2/21/2023;
6. Any executive summaries related to ChatGPT from 1/1/2023 through 2/21/2023;
7. Any memos sent to schools, administrators, teachers, parents, or students that mention “ChatGPT” from 1/1/2023 through 2/21/2023;
8. Any “communications” sent to schools, administrators, teachers, parents, or students that mention “ChatGPT” from 1/1/2023 through 2/21/2023;
9. Any case studies that mention “ChatGPT” from 1/1/2023 through 2/21/2023;
10. Any enforcement actions that mention “ChatGPT” from 1/1/2023 through 2/21/2023;
11. Any contracts that mention “ChatGPT” from 1/1/2023 through 2/21/2023;
12. Any “other documents” that mention “ChatGPT” from 1/1/2023 through 2/21/2023; and
13. Any academic dishonesty policies that mention “ChatGPT” from 1/1/2023 through 2/21/2023.
The Access to Public Records Act (“APRA”) requires that a records request “identify with reasonable particularity the record being requested.” I.C. § 5-14-3-3(a)(1). The Department is unable to identify records in our possession based on the parameters you have provided. The Indiana Public Access Counselor has “acknowledged that if a requester were allowed to tell a public agency to figure out what records the requester wanted it would be tantamount to a ‘fishing expedition,’ which is not the intention of the APRA as the legislature drafted it.” See Opinion of the Public Access Counselor 20-FC-41.
At your earliest convenience, please respond to this email and provide us with the following information:
1. Please verify that you are requesting records (i.e. instructional materials, presentations, notes, internal documentation, etc) created by the Indiana Department of Education (“Department”)
2. Please verify that by “related to ChatGPT” you mean “that include the word ‘ChatGPT’”;
3. Please specify exactly what “other documents” you are referring to;
4. Please specify exactly what “communications” you are referring to;
Once we receive these additional details from you, we will begin to review what responsive records, if any, the Department maintains. If you have any questions, or if you would like to modify or supplement your request with additional information, please send those requests to the Department’s email account at publicrecords@doe.in.gov<mailto:publicrecords@doe.in.gov>.
Please Note: If the Department does not receive a response containing all of the requested information within 30 calendar days, the Department will consider the request to be closed.
Courtney Bearsch
Director of Communications
Indiana Department of Education
cbearsch1@doe.in.gov<mailto:cbearsch1@doe.in.gov>
www.in.gov/doe<http://www.in.gov/doe> Feedback: How are we doing?<https://form.jotformpro.com/70474387441965>
CONFIDENTIALITY NOTICE
This communication is for the sole use of the intended recipient(s) and may contain information that is confidential, privileged, or otherwise exempt from disclosure under applicable law. If you are not the intended recipient(s), the dissemination, distribution, or copying of this message is strictly prohibited. If you have received this communication in error, please contact the sender immediately and destroy all copies of the original message and any attachments. Receipt by anyone other than the named recipient(s) does not constitute a waiver of any applicable privilege.
From: Indiana Department of Education
Jason,
Thank you for contacting the Indiana Department of Education (“Department”).
This acknowledges and confirms your February 21, 2023 APRA request of the Department for copies of the following records:
1. Any emails (including attachments) that contain the word “ChatGPT” from 1/1/2023 through 2/21/2023.
The Access to Public Records Act (“APRA”) requires that a records request “identify with reasonable particularity the record being requested.” I.C. § 5-14-3-3(a)(1). The Department is unable to identify records in our possession based on the parameters you have provided. The Indiana Public Access Counselor has “acknowledged that if a requester were allowed to tell a public agency to figure out what records the requester wanted it would be tantamount to a ‘fishing expedition,’ which is not the intention of the APRA as the legislature drafted it.” See Opinion of the Public Access Counselor 20-FC-41.
At your earliest convenience, please respond to this email and provide us with the following information regarding your request for emails:
1. A named sender (i.e. must provide the name and/or email address of each requester);
2. A named recipient (i.e. must provide the name and/or email address of an Indiana Department of Education employee and/or General Department Email such as publicrecords@doe.in.gov<mailto:publicrecords@doe.in.gov>); and
For example, a “reasonably particular” request for emails would be for “All emails sent from the JohnDoe@gmail.com<mailto:JohnDoe@gmail.com> email address to William Ottensmeyer of IDOE that contain any of the word “ChatGPT” from 1/1/2023 – 2/21/2023.”
Once we receive these additional details from you, we will begin to review what responsive records, if any, the Department maintains. If you have any questions, or if you would like to modify or supplement your request with additional information, please send those requests to the Department’s email account at publicrecords@doe.in.gov<mailto:publicrecords@doe.in.gov>.
Please Note: If the Department does not receive a response containing all of the requested information within 30 calendar days, the Department will consider the request to be closed.
Courtney Bearsch
Director of Communications
Indiana Department of Education
cbearsch1@doe.in.gov<mailto:cbearsch1@doe.in.gov>
www.in.gov/doe<http://www.in.gov/doe> Feedback: How are we doing?<https://form.jotformpro.com/70474387441965>
CONFIDENTIALITY NOTICE
This communication is for the sole use of the intended recipient(s) and may contain information that is confidential, privileged, or otherwise exempt from disclosure under applicable law. If you are not the intended recipient(s), the dissemination, distribution, or copying of this message is strictly prohibited. If you have received this communication in error, please contact the sender immediately and destroy all copies of the original message and any attachments. Receipt by anyone other than the named recipient(s) does not constitute a waiver of any applicable privilege.
From: Jason Koebler
1. Please verify that you are requesting records (i.e. instructional materials, presentations, notes, internal documentation, etc) created by the Indiana Department of Education (“Department”)
Created by or shared with by outside sources
2. Please verify that by “related to ChatGPT” you mean “that include the word ‘ChatGPT’”;
Yes, that is fair
3. Please specify exactly what “other documents” you are referring to;
You can exclude "other documents"
4. Please specify exactly what “communications” you are referring to;
Communications can be memos, emails, letters, or presentations.
From: Indiana Department of Education
Good afternoon Jason,
Thank you for your response. At your earliest convenience, please respond to this email and verify that you are requesting the following records:
1. All mass emails (including attachments), sent by the Department to schools, school administrators, teachers, parents, or students that contain the word "ChatGPT" from 1/1/2023 through 2/21/2023;
2. All emails (including attachments), sent to the Department from schools, school administrators, teachers, parents, or students that contain the word "ChatGPT" from 1/1/2023 through 2/21/2023;
3. All letters (including attachments), sent by the Department to schools, school administrators, teachers, parents, or students that contain the word "ChatGPT" from 1/1/2023 through 2/21/2023; and
4. All letters (including attachments), sent to the Department from schools, school administrators, teachers, parents, or students that contain the word "ChatGPT" from 1/1/2023 through 2/21/2023.
Once we receive your response, we will begin to review what responsive records, if any, the Department maintains. If you have any questions, or if you would like to modify or supplement your request with additional information, please send those requests to the Department's email account at publicrecords@doe.in.gov<mailto:publicrecords@doe.in.gov>.
Please Note: If the Department does not receive a response containing all of the requested information within 30 calendar days, the Department will consider this request to be closed.
Christina Molinari
Press Secretary
Indiana Department of Education
CMolinari@doe.in.gov<mailto:CMolinari@doe.in.gov> | (O) 317.232.0536 | (C) 317.503.8915
From: Indiana Department of Education
Jason,
Attached are the records we have which include the word "ChatGPT" from 1/1/2023 through 2/21/2023. The 5 attached files would be classified as either "internal documentation created by the Department" or "public relations materials created by the Department."
None of the following types of files were found:
1. Instructional materials created by the Department that include the word "ChatGPT" from 1/1/2023 through 2/21/2023;
2. Presentations and presentation materials created by the Department that include the word 'ChatGPT' from 1/1/2023 through 2/21/2023;
3. Notes taken during meetings by employees of the Department that discussed ChatGPT from 1/1/2023 through 2/21/2023;
4. Executive summaries created by the Department that include the word "ChatGPT" from 1/1/2023 through 2/21/2023;
5. Case studies created by the Department that include the word "ChatGPT" from 1/1/2023 through 2/21/2023;
6. Enforcement actions created by the Department that include the word "ChatGPT" from 1/1/2023 through 2/21/2023;
7. Contracts created by the Department that include the word "ChatGPT" from 1/1/2023 through 2/21/2023; and
8. Academic dishonesty policies created by the Department that include the word "ChatGPT" from 1/1/2023 through 2/21/2023.
With this information sent to you, we consider your request closed.
Christina Molinari
Press Secretary
Indiana Department of Education
CMolinari@doe.in.gov<mailto:CMolinari@doe.in.gov> | (O) 317.232.0536 | (C) 317.503.8915
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