Public university records request guidelines, policies, and logs (University Of Illinois Urbana-Champaign)
| Multi Request | Public university records request guidelines, policies, and logs |
| Submitted | Oct. 28, 2019 |
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Communications
From: Adrien Salzberg
To Whom It May Concern:
Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:
Materials describing guidelines for and the processing of public records requests submitted to this agency.
Please provide:
• all policies regarding the process by which requests are received, delegated, and processed by this agency
• any and all reports or other internally-generated materials describing the public records operations of this agency
• any available logs of public records requests received by this agency from the period from January 1, 2018 through October 31, 2019, including, if possible, the following data points: the date on which the request was received, the requester, the content of the request, the status of the request, the number and type of records released, any applicable tracking number, and the date on which the request was closed
• any guidelines used by this agency as part of the public records process, including any guidelines or directives regarding exemptions, the application of exemptions or restrictions, and the process by which particular record searches are conducted
If there are other agencies that are affiliated with this agency that may have their own policies (e.g. the university police department), please provide us with these agencies, so that we may contact that department directly for its public records policies.
If you have any questions about this request, please contact us at the MuckRock office at 617-299-1832.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Adrien Salzberg
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Illinois Freedom of Information Act. request, copied below, and originally submitted on Oct. 28, 2019. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From:
Ms. Salzburg,
You should have a response no later than November 11th.
Thank you.
From:
November 4, 2019
Via electronic mail
Ms. Adrien Salzberg
MuckRock News
requests@muckrock.com<mailto:requests@muckrock.com>
Re: FOIA Request 19-950
Dear Ms. Salzberg:
I am responding to your request dated and received in my office on October 28, 2019, under the Illinois Freedom of Information Act (FOIA) in which you requested:
"Materials describing guidelines for and the processing of public records requests submitted to this agency.
Please provide:
* all policies regarding the process by which requests are received, delegated, and processed by this agency
* any and all reports or other internally-generated materials describing the public records operations of this agency
* any available logs of public records requests received by this agency from the period from January 1, 2018 through October 31, 2019, including, if possible, the following data points: the date on which the request was received, the requester, the content of the request, the status of the request, the number and type of records released, any applicable tracking number, and the date on which the request was closed
* any guidelines used by this agency as part of the public records process, including any guidelines or directives regarding exemptions, the application of exemptions or restrictions, and the process by which particular record searches are conducted
If there are other agencies that are affiliated with this agency that may have their own policies (e.g. the university police department), please provide us with these agencies, so that we may contact that department directly for its public records policies."
I am writing to invoke an extension of the deadline for responding to the request under the following section(s) of the FOIA, which allow for additional time when:
* 140/(3)(e)(vi) the request for records cannot be complied with by the public body within the time limits prescribed by paragraph (c) of this Section without unduly burdening or interfering with the operations of the public body.
I am taking the additional five days allowed by law to review information. The revised deadline will now be November 11, 2019.
Sincerely,
Thomas P. Hardy
Executive Director, University Relations
From: University Of Illinois Urbana-Champaign
November 11, 2019
Via electronic mail
Ms. Adrien Salzberg
MuckRock News
requests@muckrock.com<mailto:requests@muckrock.com>
Re: FOIA Request 19-950
Dear Ms. Salzberg:
I am responding to your request dated and received in my office on October 28, 2019, under the Illinois Freedom of Information Act (FOIA) in which you requested:
"Materials describing guidelines for and the processing of public records requests submitted to this agency.
Please provide:
* all policies regarding the process by which requests are received, delegated, and processed by this agency
* any and all reports or other internally-generated materials describing the public records operations of this agency
* any available logs of public records requests received by this agency from the period from January 1, 2018 through October 31, 2019, including, if possible, the following data points: the date on which the request was received, the requester, the content of the request, the status of the request, the number and type of records released, any applicable tracking number, and the date on which the request was closed
* any guidelines used by this agency as part of the public records process, including any guidelines or directives regarding exemptions, the application of exemptions or restrictions, and the process by which particular record searches are conducted
If there are other agencies that are affiliated with this agency that may have their own policies (e.g. the university police department), please provide us with these agencies, so that we may contact that department directly for its public records policies."
Information responsive to your request is available and attached. These are public documents numbering 26 pages. Additional information responsive to your request is available here: https://www.uillinois.edu/foia/.
The University's Freedom of Information Act log for 2019 and explanations of exemptions documents are being withheld pursuant to the following section(s) of the Act:
* 140/7(1)(f) that exempts from disclosure "Preliminary drafts, notes, recommendations, memoranda and other records in which opinions are expressed, or policies or actions are formulated, except that a specific record or relevant portion of a record shall not be exempt when the record is publicly cited and identified by the head of the public body."
You have a right, under the law, to seek a review of this response by the Public Access Counselor (PAC) in the Office of the Attorney General. The PAC may be reached by phone at 877-299-3642, by email to publicaccess@atg.state.il.us, or by postal mail at the Public Access Bureau, 500 S. 2nd Street, Springfield, Illinois 62706. You also have the right to seek judicial review under section 11 of this Act.
If you have questions for our office, please contact 217-333-6400.
Sincerely,
Thomas P. Hardy
Executive Director
and Chief Records Officer
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