2018 E-mail metadata for e-mails sent between the Police Department and the Anti-Defamation League (Illinois State Police)

Leila Young filed this request with the Illinois State Police of Illinois.

It is a clone of this request.

Status
Completed

Communications

From: Leila Young


To Whom It May Concern:

Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:

From February 1st, 2018 to the latest available date (today's date 07/25 if possible, or the latest possible date available in the email system, as the systems are often up to a month behind / out-of-date):
E-mail metadata, including from/to addresses, date & time stamps, subject line names, and attachment names of e-mails sent between @adl.org e-mail addresses and any e-mail addresses associated with the police department to which this request is addressed.

E-mail metadata already exists as part of the IT infrastructure of any modern e-mail archiving or data retention system like Google, Datacove, etc. All are exportable, and should be deliverable in a CSV, excel, or other machine readable format.

E-mail metadata does not include the contents of the specified e-mails, thus do not need individual review for redaction.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Leila Young

From: Illinois State Police

ILLINOIS STATE POLICE
Freedom of Information Office
Bruce Rauner Leo P. Schmitz
Governor Director

FOIA FIVE-DAY EXTENSION LETTER

August 2, 2018

MuckRock News
Ms. Leila Young
requests@muckrock.com

Re: FOIR #18-2203

Dear Ms. Young:

The Illinois State Police has received your request for the emails sent
between @adl.org email addresses and any email addresses associated with
the Illinois State Police from 2/1/18 to present (7/25) . A response to
your request is due 08/02/2018. However, additional time is needed to
respond to your request. In accordance with Section 3 (e) of the Freedom
of Information Act (5 ILCS 140/3 (e)), the response due date is being
extended to 08/09/2018. The basis for this extension is as follows:

_____ The requested records are stored in whole or in part at another
location.

_____ The request requires the collection of a substantial number of
records.

_____ The request is stated in categorical terms which requires an
extensive search for the records requested.

__X___ The requested records have not yet been located and additional time
is needed to complete the search.

__X___ The requested records require examination and evaluation to
determine if the documents are exempt from disclosure and/or must be
redacted.

__X___ The requested records cannot be provided within the prescribed time
frame without causing an undue burden or interfering with the operation of
the Department.

_____ Consultation is needed with another public body in order to respond
to the request.

Sincerely,

Erin Davis
FOIA Office

From: Illinois State Police

08/06/2018

MuckRock News
Ms. Leila Young
requests@muckrock.com

Re: FOIR #18-2203

Dear Ms. Young:

Thank you for writing the Illinois State Police with your request for
information pursuant to the Illinois Freedom of Information Act, 5 ILCS
140/1 et seq. On July 26, 2018, we received your request for the
following: email metadata from February 1, 2018 to the most recent
available date, including from/to addresses, date and time stamps, subject
line names, and attachment names of emails sent between @adl.org email
addresses and any email addresses associated with the police department to
which this request is addressed. On August 2, 2018, we sent an extension
letter advising that additional time was needed to respond to your
request.

The Illinois State Police Freedom of Information Officer, Erin Davis, is
denying as Unduly Burdensome since the burden on the public body outweighs
the public interest in the information pursuant to 5 ILCS 140/3(g).

This request is unduly burdensome on the public body. Section 3(g) states
?[r]equests calling for all records falling within a category shall be
complied with unless compliance with the request would be unduly
burdensome for the complying public body and there is no way to narrow the
request and the burden on the public body outweighs the public?s interest
in the information . . . .? A categorical request is patently unduly
burdensome to the operation of the public body. Shehadeh v. Madigan, 2013
IL App (4th) 120742 (4th Dist. 2013) (finding plaintiff?s FOIA request was
patently broad on its face, as it sought any publication or record that
would or could be used by any public body to comply with Illinois?s FOIA
provisions).

In order to properly evaluate whether a request is unduly burdensome, it
must be reviewed on its face and in connection with the other burdens
imposed on the public body by other FOIA requests. Id. (explaining that
requiring the Attorney General?s staff to review 9,200 records would
impede the staff?s ability to respond to other FOIA requests and perform
its other duties in a timely fashion). The FOIA Officer would need to
exercise careful judgment and expend a tremendous amount of personnel
hours to review these documents. Since January 1, 2018, the Illinois State
Police has received two thousand two hundred and seventy nine (2279)
requests under FOIA. ISP?s FOIA Officer cannot perform a search for
responsive records to this request, properly review those records for
responsiveness and exemptions, and also perform the officer?s other duties
under FOIA in a timely fashion. Shehadeh v. Madigan, 2013 IL App (4th)
120742 (4th Dist. 2013).

Therefore, I am asking that you narrow your request to something that is
more manageable. Illinois State Police does not have the ability to
perform a universal search across all email addresses. There are over
3000 unique email addresses at ISP. Please provide a list of employee
names whose email accounts you would like us to search.

You have the right to have the denial of your request reviewed by the
Public Access Counselor (PAC) at the Office of the Attorney General (5
ILCS 140/9.5(a)). You can file your Request for Review with the PAC by
writing to:

Public Access Counselor
Office of the Attorney General
500 South 2nd Street
Springfield, Illinois 62706
Fax: (217) 782-1396
E-mail: publicaccess@atg.state.il.us

If you choose to file a Request for Review with the PAC, you must do so
within 60 calendar days of the date of this denial letter (5 ILCS
140/9.5(a)). Please note that you must include a copy of your original
FOIA request and this denial letter when filing a Request for Review with
the PAC.

You also have the right to seek judicial review of your denial by filing a
lawsuit in the State circuit court (5 ILCS 140/11).

Erin Davis
Freedom of Information Officer
801 S. Seventh St., Suite 1000-S
Springfield, Illinois 62703

From: Leila Young

Thank you for your response.

I have only been able to find a small list of state police department employee names online. This is a list of names and positions to include in your search:

Leo P. Schmitz - director
Chad Peterson - deputy director
Colonel Kelly Walter - division of administration
Colonel Sean Cormier - forensic services
Colonel Jamal Simington - internal investigation
Colonel Mark Peyton - operations

POSITIONS IN THE OFFICE OF THE DIRECTOR:
chief of staff
deputy chief of staff
staff officer
recruitment chief
senior policy advisor

POSITIONS IN THE ADMINISTRATION OFFICE:
Head and deputy head of the communications service bureau
Head and deputy head of the academy
Head and deputy head of the fiscal management bureau
Head and deputy head of the logistics bureau

If I'm required to provide employee names rather than positions, please let me know how I might access a list of Illinois Stat Police employees. Thank you.

From: Illinois State Police

ILLINOIS STATE POLICE
Freedom of Information Office
Bruce Rauner Leo P. Schmitz
Governor Director

FOIA FIVE-DAY EXTENSION LETTER

August 15, 2018

MuckRock News
Ms. Leila Young
requests@muckrock.com

Re: FOIR #18-2346

Dear Ms. Young:

The Illinois State Police has received your request for e-mail metadata
for e-mails sent to/from @adl.org e-mail addresses to/from the following
ISP personnel;

Leo P. Schmitz - director
Chad Peterson - deputy director
Colonel Kelly Walter - division of administration
Colonel Sean Cormier - forensic services
Colonel Jamal Simington - internal investigation
Colonel Mark Peyton - operations

POSITIONS IN THE OFFICE OF THE DIRECTOR:
chief of staff
deputy chief of staff
staff officer
recruitment chief
senior policy advisor

POSITIONS IN THE ADMINISTRATION OFFICE:
Head and deputy head of the communications service bureau
Head and deputy head of the academy
Head and deputy head of the fiscal management bureau
Head and deputy head of the logistics bureau

A response to your request is due 08/15/2018. However, additional time is
needed to respond to your request. In accordance with Section 3 (e) of
the Freedom of Information Act (5 ILCS 140/3 (e)), the response due date
is being extended to 08/22/2018. The basis for this extension is as
follows:

_____ The requested records are stored in whole or in part at another
location.

_____ The request requires the collection of a substantial number of
records.

_____ The request is stated in categorical terms which requires an
extensive search for the records requested.

__X___ The requested records have not yet been located and additional time
is needed to complete the search.

__X___ The requested records require examination and evaluation to
determine if the documents are exempt from disclosure and/or must be
redacted.

__X___ The requested records cannot be provided within the prescribed time
frame without causing an undue burden or interfering with the operation of
the Department.

_____ Consultation is needed with another public body in order to respond
to the request.

Sincerely,

Erin Davis
FOIA Office

From: Leila Young

Hello,

I hope this message finds you well. In your last message you specified I would receive another response by 8/22/18. This has not happened. I look forward to your response.

Sincerely,

Leila

From: Illinois State Police

We are still in the process of searching for any records that may be
responsive to your request. We apologize for the delay.

Thank you for your patience,
Britney

requests@muckrock.com

From: Illinois State Police

09/04/2018

MuckRock News
Ms. Leila Young
requests@muckrock.com

Re: FOIR #18-2346

Dear Ms. Young:

Thank you for writing the Illinois State Police with your request for
information pursuant to the Illinois Freedom of Information Act, 5 ILCS
140/1 et seq.

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