Request for email metadata (Office of the Governor - Idaho)

Matt Chapman filed this request with the Office of the Governor - Idaho of Idaho.
Status
Completed

Communications

From: Matt Chapman

To Whom It May Concern:

Pursuant to the Idaho Public Records Act, I hereby request the following records:

For all non-personal emails accounts in use by the governor and its staff, please provide me the following information for all emails sent and received between March 5 2018 and March 9, 2018.

1. From address
2. To address
3. bcc addresses
4. cc addresses
5. Time
6. Date

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Matt Chapman

From: Office of the Governor - Idaho

Mr. Chapman,
This office has received your request for "all emails sent and received between March 5-9 2018" related to the Governor's staff. To clarify, do you want every email sent and received by the Governor's staff between those dates or only the information listed? The only way to provide that information is to provide you with the emails. This is a voluminous request and would require more than three days to respond (triggering the 10 business day time frame) and would require a substantial fee given the time it would take to process. I thought I would give you the opportunity to narrow the scope and clarify what information you were looking for.
Best,

Sarah A. Hugues
Special Assistant
Office of Governor C.L. "Butch" Otter
(208) 334-2100
Sarah.Hugues@gov.idaho.gov<mailto:Sarah.Hugues@gov.idaho.gov>

From: Matt Chapman

I do not believe that further narrowing is needed, as I am not interested in the content of any email - only their metadata. The metadata surrounding the requested information, though intrinsically tied to the emails themselves, is stored as separate records within email systems' databases and no determination of release based on search criteria should be needed. If you would like any technical documentation to extract this information, please let me know.

From: Office of the Governor - Idaho

That is actually very helpful! And something I did not know was possible, thank you. You will receive a response to your request on or before March 28th.

From: Matt Chapman

Glad I could help! :)

Looking forward to your response -
Matt Chapman

From: Office of the Governor - Idaho

Mr. Chapman,
In response to your request I have attached the information we received from IT. Please don't hesitate to contact me if you have any questions.
Best,

Sarah A. Hugues
Special Assistant
Office of Governor C.L. "Butch" Otter
(208) 334-2100
Sarah.Hugues@gov.idaho.gov<mailto:Sarah.Hugues@gov.idaho.gov>

From: Matt Chapman

Thank you so much for your help!

'spect,
Matt Chapman

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