Forensic Logic, Hayward

Dear Caroline Haskins:
Thank you for your interest in public records of The Hayward Police Department. Your request has been received and is being processed in accordance with Government Code §6253, California Public Records Act. Your request was received in this office on 11/11/2019 and given the reference number P000239-111119 for tracking purposes.
Records Requested: To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

I am hereby requesting the following records related to Forensic Logic, and its three services, COPLINKX, LEAP Search, and COPLINK:

* Any contracts, purchase, orders, invoices, and receipts related to the Forensic Logic, and its three services, COPLINKX, LEAP Search, and COPLINK.

* All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of COPLINKX, LEAP Search, and COPLINK. This includes A) any notes taken during meetings that discussed the use of COPLINKX, LEAP Search, and COPLINK, B) any explanations (whether internally or externally generated) of how COPLINKX, LEAP Search, and COPLINK work, and C) any other document that has been used to help explain the use of COPLINKX, LEAP Search, and COPLINK to any party, including internal documentation, public relations materials, and executive summaries.

* A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Forensic Logic.

* A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mentionthe programs COPLINKX, LEAP Search, COPLINK, or the company Forensic Logic, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.

* Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention the programs COPLINKX, LEAP Search, COPLINK, or the company Forensic Logic.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for BuzzFeed News. Therefore, I request that all fees are waived in the processing of this request.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Caroline Haskins

Upload documents directly: https://https://www.muckrock.comhttps://accounts.muckrock.com/accounts/login/?url_auth_token=AAAa3lO_wgERAnICh8HZJoSe8AY%3A1iUN9q%3AZUg3bb5ugj_ZVws92GW0lhHOhRM&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Fhayward-police-department-5650%252Fforensic-logic-hayward-83127%252F%253Femail%253DLeah.Mendes%252540hayward-ca.gov
City staff will be working with you on your request to identify responsive records and to determine the volume and any costs associated with satisfying your request. The California Public Records Act Government Code §6253 requires each agency, upon a request for a copy of records, shall, within 10 days from receipt of the request, determine whether the request, in whole or in part, seeks copies of disclosable public records in the possession of the agency and shall promptly notify the person making the request of the determination and the reasons therefore. You can expect to hear back from us no later than 10 calendar days. If the 10th day falls on a weekend or holiday, you will receive the response on the next business day. PLEASE NOTE: The California Public Records Act Government Code §6253 does not require a governmental body to construct or create a record.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the Public Records Center.
The Hayward Police Department
To monitor the progress or update this request please log into the Public Records Center (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuk6Q5qBS-2FtoZad-2FIPIdzMhMIrGQQ3-2Fdryrjmp5azzOl-2FFmY-2BMF0mmjf-2FWZ8UzeVizdZS6w-2FZkKxbYvicZNDy6DI-3D_FNJC-2FExlFJYqYyOpl9ggJUk3i35MzuygqStBtg3N7iq9IS6BG5-2FBudgmvLkKrvFvxeI-2BxXnk0MHip7fKNpzIvi0rWGNWajkobnFluOGFIOdRfMR3DbFXeh-2FpS-2FCC5di4kGMxKNgm1dv2V4UNhnCsLJ9hDkf-2BEtdyJPK9u4enfzVZfzl6t-2F7JGrhnF9sXOjILQGuflKHdJdd36-2F8htNUfxx5Ox3Y-2B4uiT2P2mmXfdaSI4n0k5rh0R2fNDrQYsx83kZLjb-2B5ZxQ-2FMsbvF8C7S6-2BmNrH-2B3x1O4PqeWbuEy71ImeH1vzRu8raXvV-2Ba-2FXQNsmPowLRfm4HDNyaGChRBPC195r2S6OR0Nte1UQJJGJ6DY2xzufANx3Owb33JenYfY8imcbZFfq8hReQoh5tnv2iw-3D-3D)

RE: PUBLIC RECORDS REQUEST of November 11, 2019, Reference # P000239-111119

Dear Caroline Haskins,

The Hayward Police Department received a public information request from you on November 11, 2019. Your request mentioned:
“I am hereby requesting the following records related to Forensic Logic, and its three services, COPLINKX, LEAP Search, and COPLINK:

* Any contracts, purchase, orders, invoices, and receipts related to the Forensic Logic, and its three services, COPLINKX, LEAP Search, and COPLINK.

* All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of COPLINKX, LEAP Search, and COPLINK. This includes A) any notes taken during meetings that discussed the use of COPLINKX, LEAP Search, and COPLINK, B) any explanations (whether internally or externally generated) of how COPLINKX, LEAP Search, and COPLINK work, and C) any other document that has been used to help explain the use of COPLINKX, LEAP Search, and COPLINK to any party, including internal documentation, public relations materials, and executive summaries.

* A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Forensic Logic.

* A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mentionthe programs COPLINKX, LEAP Search, COPLINK, or the company Forensic Logic, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.

* Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention the programs COPLINKX, LEAP Search, COPLINK, or the company Forensic Logic.”

The Hayward Police Department has reviewed its files and has located records partially responsive to your request. Please log in to the Public Records Center at the following link to retrieve the appropriate responsive documents.
Police Department - Public Records Request - P000239-111119 (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVunXZTz-2B3EHooAoYkpn44BqYneT-2B-2B7YN52KvaQXBYjobT5d7DcsXu0LiJ2qfSeP1eTKxXhKUtofwRF6wsrtvl7GM-3D_FNJC-2FExlFJYqYyOpl9ggJUk3i35MzuygqStBtg3N7iq9IS6BG5-2FBudgmvLkKrvFvxeI-2BxXnk0MHip7fKNpzIvq1rbL1Yl9I9-2F2Qb5roao4TJM69OLsMKWm9CwUaE1R-2BOYOFJH2-2BbMxsVEyKkeaRDaM9vwfbNmzCJDgxePi0jQkFm0-2BDTs0z7-2BBZSsMzJ0-2BWC0X85h7TwH4YdQieq9HYbVaiaY-2B9IM1ITS9omQWE8lHag3hrOL2qCDB5rlqulUK-2BVSQTw4AZiewfx6k1pTId-2BdyR1vIy6pCJzjxgwoh-2BYPdxuQpqofEV6jOkeW0GTmk6VRQOFR76kCapEw0z5SERg7yAPmaEFDzS8o-2B4s5ew1GlFyAa42ezXZJi-2FIRktv4PCmfKxKfI1hpsg-2F2h4sHQXLDg-3D-3D)

Please note: You will have 60 days and/or 5 downloads to save and print your responsive records before they are no longer available through this request. This letter is also to clarify what information that you are seeking from the Hayward Police Department: If you would like for the Hayward Police Department to proceed with your public information request, please provide clarifications within thirty (30) days from 11/21/2019. Otherwise, the Hayward Police Department will consider your request withdrawn.

A search of our digital communications has resulted in an overly broad and burdensome number of records, not all of which will be responsive to your request. Please assist in clarifying what information you seek so we may narrow down the search results and provide you a focused and effective response.

You may provide a response to the Hayward Police Department by any of the following methods:
1. by responding to this email
2. by facsimile to (510)293-7114
3. by regular mail to Hayward Police Department PRA Desk, 300 W. Winton Ave., Hayward, CA 94544 or
4. in person at the Office of the Hayward Police Department 300 W. Winton Ave., Hayward, CA 94544

Upon receipt of your clarification, the Hayward Police Department will further respond to your Public Information Act Request as required by law, including providing you with an estimate of costs associated with producing the requested records.

If you have any questions, or wish to discuss this further, please contact the Public Records Desk at 510-293-7014.
Regards,

HAYWARD POLICE DEPARTMENT

Toney Chaplin, Chief of Police

By: ADP
Adam D Perez
Records Administrator
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To monitor the progress, update this request or respond to this message please log into the Public Records Center (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuk6Q5qBS-2FtoZad-2FIPIdzMhOGcaxFOQJh6iboS-2BXbtQOtr1Mqq8zojDV7wLGqzP1fhhH2hObTJOhb5uffTJr8c7VmTN0umLByjSZ2Mwb9xJuI_FNJC-2FExlFJYqYyOpl9ggJUk3i35MzuygqStBtg3N7iq9IS6BG5-2FBudgmvLkKrvFvxeI-2BxXnk0MHip7fKNpzIvq1rbL1Yl9I9-2F2Qb5roao4TJM69OLsMKWm9CwUaE1R-2BOYOFJH2-2BbMxsVEyKkeaRDaM9vwfbNmzCJDgxePi0jQkFm0-2BDTs0z7-2BBZSsMzJ0-2BWC0X85h7TwH4YdQieq9HYbVaiaY-2B9IM1ITS9omQWE8lHYyO7rQldkx8-2B6DOjLmQQ1h3oBYBz-2BP2BHaGQ2vcukt3FmdakLSPY3vBkSm3CNEFE-2BaWbS-2Bjp0FSTCWnNg7PFzF-2BnaOkRnC-2Bw0LTN2sLJ1xdNH1giUtVwlrdO6wgSNCDJ-2FqB-2FuzF42SAHVuYe3IovXKeiE41F0YOCQV-2FHe3X8DmSA-3D-3D)

Dear Caroline Haskins,
In regards to the Police Department - Public Records Request received on 11/11/2019 requesting records, the records have been in "WAITING FOR CLARIFICATION" status for THIRTY (30) DAYS. The City of Hayward considers this request closed. If you would still like the records, please submit another Police Department - Public Records Request. Thank you for using the Public Records Center. Request Details:
Reference #: P000239-111119
Description of Records Requested: To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

I am hereby requesting the following records related to Forensic Logic, and its three services, COPLINKX, LEAP Search, and COPLINK:

* Any contracts, purchase, orders, invoices, and receipts related to the Forensic Logic, and its three services, COPLINKX, LEAP Search, and COPLINK.

* All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of COPLINKX, LEAP Search, and COPLINK. This includes A) any notes taken during meetings that discussed the use of COPLINKX, LEAP Search, and COPLINK, B) any explanations (whether internally or externally generated) of how COPLINKX, LEAP Search, and COPLINK work, and C) any other document that has been used to help explain the use of COPLINKX, LEAP Search, and COPLINK to any party, including internal docum
To view the full details of this request please log into the Public Records Center. (https://u4037834.ct.sendgrid.net/wf/click?upn=L5asTq9oAWi6tKrRmhm-2FjV6EqJ-2FW3-2BkdrfJZlrlFD1S3TSEtWMvzcYtbM-2BRYhYhELGxwE3slcxo1qhqlzgO-2FEHgpW5Oum2VeZNT8P8YPY8I-3D_FNJC-2FExlFJYqYyOpl9ggJUk3i35MzuygqStBtg3N7iq9IS6BG5-2FBudgmvLkKrvFvUv1PG5HFLdGu9wt8XgG-2Fux9zDubUH78YPzuUlQ38eXoRwjEmXHlMQrKJ2VmVsQmynhpYNLz-2F2odRtLWhYOvkx68HMi7rzi41aPNrJm8ERvOEqhmAQ1V-2BGlB6nGwO3FbXKIi47e16LOqz8eDSdubt1NU-2B1Jf3tI56XD0ec8VAjtV9allivn78M8NA9bnLSwF-2FRKMhLNhPqoYQOvzArPBWlg-3D-3D) This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY