Information related to RFP 21-50 (Gresham Police Department Gresham Oregon)

To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

The Gresham Police Department and the City of Gresham (“City”) recently awarded (or is in the process of awarding) a contract for an organizational review of the Gresham Police Department (GPD; RFP 21-50 Police Org Review; see https://greshamoregon.gov/News/2021/Police-Department/Gresham-seeks-proposals-to-provide-organizational-review-of-Police-Department/).

We are requesting any and all materials related to the sourcing and provision by a non-public or non-governmental agency - such as a private company – for services described under the above referenced RFP. Please include all applicable service and financial applications and agreements, including, but not limited to, the following materials:

1) Interim and final version of the Request for Proposal (RFP)
2) All proposals and quotes submitted by all Vendors (including the Vendor selected and Vendors not selected)
2a) A listing of all proposers that were invited to conduct in-person or video-conference (e.g., Zoom or Teams) interviews
2b) A listing of GPD or City government personnel, or Gresham elected official(s), that attended each interview, by Vendor
2c) A list of questions or other read-ahead material provided to each Vendor invited to conduct an interview
3) All evaluative materials (such as scoring criteria or metrics) created by the jurisdiction, agency, or decision-making body to guide the selection of the Vendor
4) Any current or previous contracts with the firm BerryDunn or Michele Weinzetl
5) Contracts and terms of agreement made with the selected vendor
5a) Memorandum(s) of Understanding with the selected vendor
6) Any procedures used to ensure that there were no conflicts of interests by any member of the jurisdiction, agency, or decision-making body in selecting or vetting Vendors
i) If applicable, any conflict (or perceived conflict) of interest disclosed by any member of the jurisdiction, agency, or decision-making body in selecting or vetting Vendors
7) Communications (including electronic communications such as email, text messages, or recorded video conferences) between any member of this jurisdiction, agency, or decision-making body regarding:
7a) The development of the RFP
7b) Any and all Vendors regarding their proposals/quotes
7c) Any outreach that was conducted by any member of the GPD, the City, or elected officials to solicit proposals or offers from specific Vendors
7d) The scoring or assessment of each vendor’s proposal
7e) Any deliberation or discussion that took place to determine and select a Vendor

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Travis Taniguchi