Glendora, NextDoor

In accordance with Government Code Section 6253(c), please be advised that the City Clerk of the City of Glendora is in possession of your request received in the City Clerk's Department on October 1, 2019 for:

1. All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Ring devices and/or the Neighbors app. This includes A) any notes taken during meetings that discussed the use of Ring devices and/or Neighbors app, B) any explanations (whether internally or externally generated) of how Ring devices and/or the Neighbors app work, and C) any other documents that has been used to help explain the use of Ring devices and/or the Neighbors app to any party, including internal documentation, public relations materials, and execution summaries.
2. A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Request for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Ring.
3. A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Ring or the Neighbors app, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4. Any digital communications including but not limited to emails that text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app.
5. Any digital communications (including but not limited to emails and text messages) with Ring representatives.
6. Include any other miscellaneous documents that facilitate this police department's relationship with Ring that don't neatly fall neatly into the above categories.

The City responds as follow:
Documents responsive to your request are attached.
If you have any questions or concerns regarding the processing of this request, please contact the City Clerk's Department at (626) 914-8210.
Jerry Mireles | Senior Office Assistant
City Clerk Office | City of Glendora
116 E. Foothill Blvd | Glendora, CA 91741

jmireles@cityofglendora.org<mailto:jmireles@cityofglendora.org>

(626) 914-8210

CityofGlendora.org<http://cityofglendora.org/home>

I am writing to you in reference to your November 22, 2019 request for records. Your request will be processed under the California Public Records Act ("CPRA"), California Government Code, §§ 6250 et seq. and has been assigned number PR19-213.
You are requesting the following:
1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of NextDoor. This includes A) any notes taken during meetings that discussed the use of NextDoor, B) any explanations (whether internally or externally generated) of how NextDoor work, and C) any other document that has been used to help explain the use of NextDoor to any party, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and NextDoor.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention NextDoor, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention NextDoor.
5) Any digital communications (including but not limited to emails and text messages) with NextDoor representatives.
Government Code § 6253(c) requires the City to provide a response to your request within ten (10) days of receipt indicating, what, if any, of the documents sought will be disclosed. Government Code § 6253 also permits the 10 day period to be extended for an additional fourteen (14) days under specified circumstances. In the event that this process takes more than the initial 10 day period to complete, I will advise you prior to the expiration of that time period of any need for an extension of time to determine whether the City has any records to disclose or to inform you of any reason that records will not be disclosed.

If you need assistance in narrowing the scope of your request so that specific records can be produced more quickly, please do not hesitate to contact me with more information about your request. As you may be aware, the City is not required to create documents to respond to your request.
A breakdown of the associated costs will be provided prior to the duplication of requested documents. The City will make the documents available to you upon receipt of payment.

For future reference public records requests should be emailed to city_clerk@cityofglendora.org<mailto:city_clerk@cityofglendora.org> or by mail at 116 E. Foothill Blvd, Glendora, CA 91741.
Thank you,

Jerry Mireles | Senior Office Assistant
City Clerk Office | City of Glendora
116 E. Foothill Blvd | Glendora, CA 91741

jmireles@cityofglendora.org<mailto:jmireles@cityofglendora.org>

(626) 914-8210

CityofGlendora.org<http://cityofglendora.org/home>

This email and any information and/or files transmitted /attached with it may contain confidential information that is exempt from disclosure under applicable law, and is intended solely for the use of the individual or entity to whom they are addressed. No right to confidentiality is waived by this email transmission. If you are not the intended recipient, or responsible for delivering it to the intended recipient, you are hereby notified that any disclosure, copying, dissemination, distribution, or use of any of the information contained in or attached to this transmission is strictly prohibited. If you have received this email in error, please destroy the original transmission and its attachments without reading or saving them in any manner. Thank you.

Good Morning,

I am writing to update you on your November 22, 2019 request for records. This letter shall serve as notification of the City's intent to comply with your request for public records, pursuant to the California Public Records Act (the "Act" (Government Code Section 6250 et seq.)

The City is still in the process of evaluating the records request you submitted and is compiling records in an effort to make a determination as to whether the request seeks copies of disclosable public records in the possession of the City. However, notice is hereby given that the time limit to make this initial determination under the code shall be extended by fourteen (14) days to December 14, 2019, pursuant to Government Code section 6253, for the following reason:

The need to search for, collect, and appropriately examine a voluminous amount of separate and distinct records that are demanded in a single request. (Gov't Code § 6253(c)(2).)

In the meantime, if you have any questions or concerns regarding the processing of this request, please contact the City Clerk's Department at (626) 914-8210.

Jerry Mireles | Senior Office Assistant
City Clerk Office | City of Glendora
116 E. Foothill Blvd | Glendora, CA 91741

jmireles@cityofglendora.org<mailto:jmireles@cityofglendora.org>

(626) 914-8210

CityofGlendora.org<http://cityofglendora.org/home>

This email and any information and/or files transmitted /attached with it may contain confidential information that is exempt from disclosure under applicable law, and is intended solely for the use of the individual or entity to whom they are addressed. No right to confidentiality is waived by this email transmission. If you are not the intended recipient, or responsible for delivering it to the intended recipient, you are hereby notified that any disclosure, copying, dissemination, distribution, or use of any of the information contained in or attached to this transmission is strictly prohibited. If you have received this email in error, please destroy the original transmission and its attachments without reading or saving them in any manner. Thank you.

You will receive a response by 12/14/2019.

Jerry Mireles | Senior Office Assistant
City Clerk Office | City of Glendora
116 E. Foothill Blvd | Glendora, CA 91741

jmireles@cityofglendora.org<mailto:jmireles@cityofglendora.org>

(626) 914-8210

CityofGlendora.org<http://cityofglendora.org/home>

Good Afternoon,

The City has received and reviewed your request received on November 22, 2019.

The City anticipates that documents that could be responsive to this request will be in the possession of the City Clerk's Office by January 10, 2020.

Upon receipt of the documents, we will contact you to arrange a mutually-convenient time to review the requested information or if you prefer you can request that copies be made for you. The current cost for duplicating is $.10 per 8.5 x 11 per page.

In the meantime, if you have any questions or concerns regarding the processing of this request, please contact the City Clerk's office at (626) 914-8210.

Jerry Mireles | Senior Office Assistant
City Clerk Office | City of Glendora
116 E. Foothill Blvd | Glendora, CA 91741

jmireles@cityofglendora.org<mailto:jmireles@cityofglendora.org>

(626) 914-8210

CityofGlendora.org<http://cityofglendora.org/home>

Dear Mrs. Haskins,

In accordance with Government Code Section 6253(c), please be advised that per your request received in the City Clerk's Department on November 22, 2019 for:

1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of NextDoor. This includes A) any notes taken during meetings that discussed the use of NextDoor, B) any explanations (whether internally or externally generated) of how NextDoor work, and C) any other document that has been used to help explain the use of NextDoor to any party, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and NextDoor.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention NextDoor, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention NextDoor.
5) Any digital communications (including but not limited to emails and text messages) with NextDoor representatives.
The City responds as follow:
Documents responsive to your request have been attached.
If you have any questions or concerns regarding the processing of this request, please contact the City Clerk's Department at (626) 914-8210.
Lorena Cordova | Administrative Assistant
City Clerk's Department | City of Glendora
116 E. Foothill Blvd | Glendora, CA 91741
lcordova@cityofglendora.org<mailto:lcordova@cityofglendora.org>
(626) 914-8210
CityofGlendora.org<http://cityofglendora.org/home> | Agenda/Meetings on Video | Glendora Documents | Municipal Code | Register to Vote<https://www.lavote.net/home/voting-elections/voter-registration/register-to-vote/register>

This email and any information and/or files transmitted /attached with it may contain confidential information that is exempt from disclosure under applicable law, and is intended solely for the use of the individual or entity to whom they are addressed. No right to confidentiality is waived by this email transmission. If you are not the intended recipient, or responsible for delivering it to the intended recipient, you are hereby notified that any disclosure, copying, dissemination, distribution, or use of any of the information contained in or attached to this transmission is strictly prohibited. If you have received this email in error, please destroy the original transmission and its attachments without reading or saving them in any manner. Thank you.