Gainesville Florida

Freddy Martinez filed this request with the Gainesville Police Department of Gainesville, FL.
Status
Completed

Communications

From: Freddy Martinez


To Whom It May Concern:

Pursuant to the Florida Sunshine Law, I hereby request the following records:

Any contracts signed with Clearview AI.
Any invoices signed with Clearview AI
Any discussion between the Chief of Police, or any of their designees to acquire Clearview AI.
Marketing materials, promotional documents or other vendor provided information about Clearview AI.
Emails between Clearview Ai and your department.

Please be aware that this request is being made by Open the Government. Please reach out to me at 202 332 6736 with any questions.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Freddy Martinez

From: Gainesville Police Department

Freddy Martinez,

This email confirms receipt of your request. Once the requested information has been obtained, you will be notified and inform of any associated fees, if any.

Reggie

From: Gainesville Police Department

Freddy Martinez,

This email is a response to your public records request. Attached are the requested invoice and service agreement for Clearview AI. We have compiled approximately 400 emails which much be reviewed for possible redaction. It's estimated that 4 to 6 hours will be required to complete this task at an hourly rate of $17. Due to your request requiring extensive labor, we are charging an advance payment of $68 for the first 4 hours of labor which must be paid prior to the commencement of emails being reviewed. Florida Statute 119.07(4)(d) authorizes the imposition of a special service charge when the nature or volume of public records to be inspected is such as to require extensive use of information technology resources, or extensive clerical or supervisory assistance, or both. Your check or money order must be made payable to the "City of Gainesville" and mailed with the attached invoice to the following address: Gainesville Police Department, Attention: Reggie Wilson in Records Division, 545 NW 8th Avenue, Gainesville, FL 32601. Once your advance payment has been received and production of your request is completed, you will be informed of the final costs associated with your request. Please acknowledge receipt of this email.

Reggie

From: Freddy Martinez

Gainesville Public Information Officer,

Thank you for sending this to us and processing our request. We have sent a check to the city for the records in question. If it is not too late, we would like to amend our Sunshine request for a similar set of records. We request an additional search for records related to any marketing materials or training documents that your city may possess related to the use of Clearview AI. They might be in the same email attachments that your city may be reviewing for responsiveness. I don't think this should be an additional search for records but I am happy to discuss.

My number is 202 332 6736. Please give me a call to discuss if needed.

All the best,
Freddy Martinez

From: Gainesville Police Department

I'm sure I'll find out more once the emails are reviewed. Thanks for providing me your number in case further discussion is needed.

Reggie

From: Freddy Martinez

Hi Reggie,

You can reach us at 202 332 6736 with any questions.

Freddy

From: Freddy Martinez

Hi Gainesville Police,

Our office has confirmed that your payment should have been sent to you last week. Please let us know when you've received payment and begin processing the request.

All the best,
Freddy Martinez

From: Gainesville Police Department

Attached is a receipt for your payment which was received this evening. We will finalize your request and notify you once it's completed.

Reggie

From: Freddy Martinez

Hello Reggie,

I'm just wondering if you have an update on when we can expect records.

All the best,
Freddy Martinez

From: Gainesville Police Department

A copy of documents responsive to the request.

From: Gainesville Police Department

A cover letter granting the request and outlining any exempted materials, if any.

From: Gainesville Police Department

Hello Freddie,

The information requested has been placed on a CD and will be mailed this morning to the below address. Thanks.

MuckRock News
DEPT MR 83312
Attn: Freddy Martinez
411A Highland Ave
Somerville, MA 02144-2516

Reggie

From: Freddy Martinez

Hi Reggie,

Alright thank you very much for your help on this request.

Freddy

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