Coral Gabels, FL "Smart City" Contract Documentation

Rebecca Williams filed this request with the Public Works Department, Coral Gabels of Florida.
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From: Rebecca Williams

To Whom It May Concern:

Pursuant to the Florida Sunshine Law, I hereby request the following records:

This request for contract documents related to all smart city technology purchased or in operation by this agency for the period from 1/1/2015 - present.

These smart city technologies include any contract document that contains:
- The terms “smart city.”
- Internet of Things (IoT) technologies (such as connected sensors, lights, and meters that collect data).
- Mobility data collection (such as “intelligent transportation system" or rideshare or cell-phone location data agreements).
- Video technologies (such as “closed-circuit television,” traffic, security, or streetlight cameras).

Specifically, I am requesting contract documents to which this agency and any smart city technology vendor are parties. These materials include:
- Any lists of related contracts.
- Any contracts, including any pilot, proof-of-concept, and public-private partnership agreements.
- Any data purchase, licensing, or exchange agreements.
- Any privacy policies or terms of use/service.
- Any vendor distribution lists for related requests for proposals.

If another office would be a more appropriate destination for this request, I would be happy to forward this request according to your direction. If additional agencies or jurisdictions would also have responsive or associated materials, the provision of the names of those entities would also be appreciated.

These records will be used to inform research on “smart city system” best practices as part of Harvard Kennedy School’s Belfer Center for Science and International Affairs’ Technology and Public Purpose (TAPP) Project that culminates in May 2020. To accommodate this deadline and inclusion in analysis please expedite this request so that it is filled by February 2020. Because of our not-for-profit status and the fact that this request is about a matter in the public interest, I request a fee waiver. If you have any questions or would like to discuss narrowing the request, please contact me directly at or ‪(857) 400-0323.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.


Rebecca Williams

From: Rebecca Williams

To Whom It May Concern:

I wanted to follow up on the following Florida Sunshine Law request, copied below, and originally submitted on Dec. 17, 2020. I am analyzing records from other cities and would like to include Coral Gabels in this research. Please let me know when I can expect to receive a response.

Thanks for your help, and let me know if further clarification is needed.

Rebecca Williams


Thank you for your recent request submitted to the City of Coral Gables.

Date Received: Friday, January 7, 2022 at 2:34 PM (Eastern Standard Time)
Request Link: Request Number: PRR-2022-26
Request Type: Public Records Request

In accordance with Section 119.07, F.S. and City of Coral Gables Code – which may be found at Code Section 2-349 - please be advised that a special service charge may be assessed for the production of public records which require more than 30 minutes of agency resources for the production, inspection, and or copying as well as extensive use of information technology resources.

Be assured, a member of our team will respond to you as soon as possible. Meanwhile, you can monitor the progress of your request at the link above and you'll receive an email when your request has been completed. Again, thank you for using the City’s Public Records Platform.


City Clerk’s Office
405 Biltmore Way, First Floor
Coral Gables, FL 33134

For Police Records Requests, please contact the Coral Gables Police Department, Police Records Section at:

Coral Gables Police Department
2151 Salzedo Street
Coral Gables, FL 33134

*Note: This is an automated email notification. Please do not respond to this email.

From: Public Works Department, Coral Gabels

RE: PUBLIC RECORDS REQUEST of Friday, January 7, 2022 at 2:34 PM (Eastern Standard Time), Reference # Request Number: PRR-2022-26

Dear Requestor,

The Public Records Request you submitted to the City Clerk's Office with reference number PRR-2022-26 was completed. Please click on the Request Link in this email to view the request responsive documents.

Thank you for contacting the City of Coral Gables.


City Clerk’s Office
405 Biltmore Way, First Floor
Coral Gables, FL 33134

*Note: This is an automated email notification. Please do not respond to this email.

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