Internal investigations

Dear Rose Terse,
The City of Federal Way has received your request and we look forward to assisting you with your public records search.Your request was received as follows: "To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

The full and complete content of every internal investigative file in which Jose Alexander Mena was the named officer, along with associated metadata.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Rose Terse

Upload documents directly: https://www.muckrock.com/
This request will be assigned to staff who will begin the process of seeking out responsive documents and determining, based on volume, any costs associated with satisfying your request. Per the Revised Code of Washington (RCW) 42.56.520 you will receive a response within five (5) working days which will be one of the following:
• Providing the record(s);
• Providing a link to the records posted on the City website;
• Providing a reasonable estimate of time the City will require to respond to the request;
• Seeking clarification of the request; or
• Denying the request [per RCW 42.56.520(4)].
PLEASE NOTE: The State of Washington Public Records Act found in the Revised Code of Washington (RCW) Chapter 42.56 is to provide identifiable records, and does not require a governmental agency to create new information, to do legal research, or to answer questions.
You can monitor the progress of your request at the link below and you will receive an email when your request has been completed. Again, thank you for using the City of Federal Way Public Records Request Center.

Sincerely,
Diane Shines
Federal Way Police Department
Please do not reply to this auto-generated email. To monitor the progress or update this request please log into the City of Federal Way Public Records Request Center

--- Please respond above this line ---
Dear Rose Terse, The City of Federal Way Police Department has received your public records request (PDA #P015044-011124) dated 1/12/2024 for the following:
"To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

The full and complete content of every internal investigative file in which Jose Alexander Mena was the named officer, along with associated metadata.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Rose Terse

Upload documents directly: https://www.muckrock.com/ *We received your request and we are transitioning to a new system. I have taken this request and moved it to the new system.
You will NOT receive your records through GOVQA anymore. So please use the following link to input any other requests as well as how to check the status of your request and download documents once it is complete: https://federalway.justfoia.com/publicportal/home/track
Request number: P-2024-114
Security Key: 960123
All further communication will be from our new portal.  Please submit all further requests there.
Sincerely, Staci Alexander
Public Records Coordinator

Dear Rose Terse,
This letter acknowledges receipt of your Public Disclosure Request dated 1/16/2024 at 7:10:27 am for:
Request: To Whom It May Concern: Pursuant to the Washington Public Records Act, I hereby request the following records: The full and complete content of every internal investigative file in which Jose Alexander Mena was the named officer, along with associated metadata. The requested documents will be made available to the general public, and this request is not being made for commercial purposes. In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not. Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires. Sincerely, Rose Terse
Per the Revised Code of Washington (RCW) 42.56.250(12), the city is required to provide third-party notice to the employees whose personnel files have been requested. This notice will be given pursuant to RCW 42.56.540, and allows the third party (employee) an opportunity to obtain a protective order.
If the City of Federal Way Police Department has not received notice than an injunction has been issued by the prescribed deadline the records responsive to your request, will be made available.
This letter serves as notice that your request, as detailed above, has been extended three (3) weeks due to third-party notification and that it is anticipated to have a response on or before February 6th.
If you have any questions regarding the handling of your request to date, please respond to this request and we will assist you.
Sincerely,
Police Records

Dear Rose Terse,
The City of Federal Way Police Department as received your public records request (Request Number: P-2024-114) received 1/16/2024 at 12:00:00 am for the following:
Request: To Whom It May Concern: Pursuant to the Washington Public Records Act, I hereby request the following records: The full and complete content of every internal investigative file in which Jose Alexander Mena was the named officer, along with associated metadata. The requested documents will be made available to the general public, and this request is not being made for commercial purposes. In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not. Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires. Sincerely, Rose Terse
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This request has been assigned to the *Administrative Department* for staff research and retrieval of responsive records. The staff members working on your request have notified me they need additional time to review and compile any records responsive to this request (which may include the retrieval of records stored off site).
Based on preliminary results, staffing levels, and current workloads; it is anticipated that your request will be satisfied on or before February 16th. If public records become available in advance of this estimated date, we will contact you promptly. Conversely, if the Police Department Records Staff encounter a need to extend our estimate, we will contact you promptly with a revised date.
If you have concerns regarding the handling of your request, please respond to this email.
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Sincerely,
Police Records

Dear Rose Terse,
This email is in response to your public records request received by the City of Federal Way Police Department as follows:
Request Number: P-2024-114
Security Key: 960123
Request: To Whom It May Concern: Pursuant to the Washington Public Records Act, I hereby request the following records: The full and complete content of every internal investigative file in which Jose Alexander Mena was the named officer, along with associated metadata. The requested documents will be made available to the general public, and this request is not being made for commercial purposes. In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not. Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires. Sincerely, Rose Terse
Date Range:
Staff has reviewed their files and located records responsive to your request; these records are available through the City of Federal Way Public Records Portal. Please use the request number and security key referenced above.
I am really sorry that it has taken so long to get this completed, we have been having difficulties finding his training file. It does appear that there was no disciplinary report; he resigned in lieu of termination because he was not passing his training phase, which I was able to confirm via Human Resources.
With the production of these records and release of this retrieval information, your request is considered satisfied and closed. Thank you for using the City of Federal Way Police Department Records Center.
Thank you,
Police Records