Procurement software and processes (Fayetteville Purchasing Division)
| Multi Request | Procurement software and processes |
| Submitted | June 11, 2020 |
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Communications
From: John Adams
To Whom It May Concern:
Pursuant to the North Carolina Public Records Law, I hereby request the following records:
1. All documents signed with procurement software or software to create and publish RFI, RFQ, RFP this agency uses or used in the past five years.
Additionally, if possible, please answer the following four questions:
a. What is the name of the procurement software you use (or the name of the software you use to create and publish RFI, RFQ, RFP)?
b. What is the annual cost for this software?
c. When did the most recent contract with the software provider begin?
d. Do you use your ERP system to manage the process of RFI, RFQ, RFP?
If there are any fees required to fulfill this request, please let me know in advance of fulfilling my request.
Thank you,
Arie Bronshtein
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following North Carolina Public Records Law request, copied below, and originally submitted on June 11, 2020. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following North Carolina Public Records Law request, copied below, and originally submitted on June 11, 2020. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Fayetteville Purchasing Division
Fayetteville, NC
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Hi there
Your first Fayetteville, NC record request (request number #20-651) has been submitted.
It is currently unpublished and is not available for the general public to view.
As the requester, you can always see the status of your
request by signing into the Fayetteville, NC Public Records
portal here.
If you haven't already activated your account,
click here to get started.
Once your account is activated, your request will be visible at the following link:
Request #20-651.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Fayetteville, NC.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From: Fayetteville Purchasing Division
Fayetteville, NC
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Hi there
Record request #20-651 has been closed and published. The closure reason supplied was:
* All documents signed with procurement software or software to create and publish RFI, RFQ, RFP this agency uses or used in the past five years.
Answer: The City does not procurement software that is designed to create and publish RFI, RFQ, or RFP. Because of this, we do not have documents to provide that were signed by the procurement software
Additionally, if possible, please answer the following four questions:
* What is the name of the procurement software you use (or the name of the software you use to create and publish RFI, RFQ, RFP)?
Answer: RFP’s are created using word processing software, Microsoft Word
* What is the annual cost for this software?
Answer: The city pays $503,000 annually in licensing fees for all city users.
When did the most recent contract with the software provider begin?
Answer:3 year contract_ July 1, 2020
* Do you use your ERP system to manage the process of RFI, RFQ, RFP?
Answer:_No
This completes the request.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Fayetteville, NC.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>
From: Fayetteville Purchasing Division
We have received your public records request and entered it into NextRequest, a public records system used by the city to provide and track the progress of public records requests that come in. You may have already received an email from the system. You are always free to submit your requests as you desire, but every request will be routed through Next Request. You can make future requests via NextRequest at https://fayettevillenc.nextrequest.com/ to ensure that city staff receive your request in a timely manner. Please free to contact me if you have any further questions or are having difficulty accessing NextRequest. I will copy the answer below into NextRequest in case another visitor has a similar request.
I oversee the public records process for the City of Fayetteville. There was a similar request in May (https://fayettevillenc.nextrequest.com/requests/20-431) that may answer some of your questions. The City of Fayetteville recently just went through the process of reviewing proposals from vendors for ERP software, but the city is currently in contract negotiations with one of the vendors and a contract is not currently available.
Here are the answers to your questions:
1. All documents signed with procurement software or software to create and publish RFI, RFQ, RFP this agency uses or used in the past five years.
Answer: The City does not procurement software that is designed to create and publish RFI, RFQ, or RFP. Because of this, we do not have documents to provide that were signed by the procurement software
Additionally, if possible, please answer the following four questions:
a. What is the name of the procurement software you use (or the name of the software you use to create and publish RFI, RFQ, RFP)?
Answer: RFP's are created using word processing software, Microsoft Word
b. What is the annual cost for this software?
Answer: The city pays $503,000 annually in licensing fees for all city users.
When did the most recent contract with the software provider begin?
Answer:3 year contract_ July 1, 2020
c. Do you use your ERP system to manage the process of RFI, RFQ, RFP?
Answer:_No
Gavin MacRoberts, Public Information Specialist
Corporate Communications
Location: Festival Park Plaza, 225 Ray Avenue, Suite 105
City of Fayetteville | 433 Hay Street | Fayetteville, NC 28301-5537
Office: 910.433.1488
Email: Gmacroberts@ci.fay.nc.us<mailto:Gmacroberts@ci.fay.nc.us>
Web: www.FayettevilleNC.gov<http://www.fayettevillenc.gov/>
All communication not specifically exempted by North Carolina law is a public record and subject to release upon request.
Files
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