January 2017 Email Metadata (Information Technology, North Dakota)

Matt Chapman - Free Our Info, NFP filed this request with the Information Technology, North Dakota of Fargo, ND.
Est. Completion None
Status
Fix Required

Communications

From: Matt Chapman - Free Our Info, NFP


To Whom It May Concern:

Pursuant to the North Dakota Open Records Law, I hereby request the following records:

For all accounts managed by your department, please provide me the following information for all emails sent during January, 2017:

1. From address
2. To address
3. bcc addresses
4. cc addresses
5. Time
6. Date

Please note that I am not requesting the contents of each email.

I am more than happy to provide documentation or tips for extracting this information from your mail server if needed. Documentation that I have available include methods using excel, powershell, msaccess, Office 365 eDiscovery tools, and the direct extraction from an exchange database using forensic analysis tools.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Matt Chapman

From: Information Technology, North Dakota

Hello Matt,

The City of Fargo Communications & Public Affairs Department has received your open records request and will begin work on it. If it is determined that it will take longer than one hour to complete, we will provide you an estimate to complete it. Payment will need to be made before the work is completed.

Would you be able to define the scope of your request further to help identify the amount of content that needs to be provided- namely, can you explain further the intent of this statement, "for all accounts managed by your department?"

Thank you,

Katie Glen
Public Information Coordinator

The City of Fargo
Commission Offices
200 3rd Street North | Fargo, ND 58102
o. 701.476.4115 | c. 701.630.5758
KGlen@FargoND.gov<mailto:KGlen@FargoND.gov>

From: Matt Chapman - Free Our Info, NFP

Thank you for your email.

My request would include (but not limited to) all Fargo employees and contractors who have an email account in Fargo.

Please bear in mind when handling my request that there are many technical ways to handle this request. I kindly ask that you consider these before any cost estimations are made.

Thank you -
Matt Chapman
Free Our Info, NFP

From: Information Technology, North Dakota

To whom it may concern,

The City of Fargo is unable to fulfill your request as it only retains it emails for six (6) months. January 2017 is far outside of this range.

Please let me know if you need anything else.

GREGG SCHILDBERGER
Manager of Communications & Public Affairs
The City of Fargo - Commission Offices
200 North Third Street
Fargo, ND 58102
GSchildberger@FargoND.gov<mailto:GSchildberger@FargoND.gov>
701.476.6671 (o) - 701.730.8758 (c)
701.476.4136 (f)

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