FOIA - Evanston Illinois PD - Flock Safety Documents 2023
It is a clone of this request.
| Tracking # |
23-1919 |
| Submitted | Aug. 1, 2023 |
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Communications
From: Northwestside Coalition
To Whom It May Concern:
Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:
All documents pertaining to Flock Safety (https://www.flocksafety.com) license-plate-reader hardware and/or software. Documents being requested here should include - but are not limited to - the following:
- Invoices, receipts, and/or requests for the purchase of any Flock Safety product/service
- MOUs with Flock Safety
- Brochures or product/service specifications regarding Flock Safety
- Privacy and/or retention policies regarding Flock Safety product/services
- Manuals regarding Flock Safety product/services
- Briefings & presentations mentioning Flock Safety product/services
- Locations of Flock camera installations throughout Evanston
- All emails sent to, or received from, (including To, Cc, Bcc fields) email addresses containing "@cityofevanston.org" between January 1, 2023 and the date this request is processed (inclusive of those dates) that mention "flock safety" and/or "ALPR"
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Northwestside Coalition
From: Evanston Police Department
City of Evanston
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Your record request #23-1919 has been submitted successfully.
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From: Evanston Police Department
City of Evanston
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A message was sent to you regarding record request #23-1919:
Please be advised that an additional 5 business days from the original due date is needed and the additional time is needed for the following reason(s):
_____ records are stored at other locations than the office having charge of the requested records;
_____ request requires the collection of a substantial number of specified records;
_____ request has categorical terms and requires an extensive search;
_____ requested records have not been located and additional efforts are being made to locate them;
___X__ requested records require examination by personnel having the necessary competence to determine if they are exempt from disclosure or should be revealed only with appropriate redactions;
_____ records cannot be compiled with the public body within the time limits prescribed by paragraph (c) of this Section without unduly burdening or interfering with the operations of the public body; and/or
_____ There is a need for consultation, with another public body or among two or more components of the City having a substantial interest in the documents produced.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Evanston.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/sections/11652151127447-Requester-Resources">help page</a>
From: Evanston Police Department
City of Evanston
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A message was sent to you regarding record request #23-1919:
You are hereby notified that your Request for public records has been determined to be unduly burdensome pursuant to Section 3(g) of FOIA. The extraordinary volume of documents (estimated to be over 7000 pages and estimated 30 staff hours and multiple staff members to fill) the request is too burdensome on City resources to produce the request as drafted. Please contact the Clerk's Office at 847-448-8189 to discuss narrowing the scope of the request. Please consider narrowing your request by sender/recipient, topic or date.
If you agree to narrow your request, you must submit a revised written request. The City of Evanston will take no further action or send you any further correspondence unless and until your current request is narrowed in writing. If we do not receive your narrowed request within fourteen (14) calendar days of the date of this letter, your current request will be denied.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Evanston.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/sections/11652151127447-Requester-Resources">help page</a>
From: Northwestside Coalition
Please see our amended request:
Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:
- Invoices, receipts, and/or requests for the purchase of any Flock Safety product/service
- MOUs with Flock Safety
- Privacy and/or retention policies regarding Flock Safety product/services
- Manuals regarding Flock Safety product/services
- Briefings & presentations mentioning Flock Safety product/services
- Locations of Flock camera installations throughout Evanston
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Northwestside Coalition
From: Evanston Police Department
City of Evanston
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Documents have been released to you for record request #23-1919:
* Flock Safety_INV-11852_2023-03-14.pdf
* Flock Safety_INV-8448_2023-01-26 (2).pdf
* Complete_with_DocuSign_FLOCK_Agreement_with_.pdf
Document links are valid for one month.
After September 21, you will need to sign in to view the document(s).
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Evanston.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/sections/11652151127447-Requester-Resources">help page</a>
From: Evanston Police Department
City of Evanston
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Record request #23-1919 has been closed. The closure reason supplied was:
Denied: Partial
Your Request has been denied in part. The records for which Your Request is denied and granted are detailed below:
(a)Your Request is denied as to the following records (the “Specified Records”):
-Privacy and/or retention policies regarding Flock Safety product/services
NO REPONSIVE DOCUMENTS
We do not store the images, FLOCK does, we do not have the server.
-Manuals regarding Flock Safety product/services
NO REPONSIVE DOCUMENTS
Briefing/presentations and manuals would be on the FLOCK website
(b) Your Request is granted in part as the following records (the “Approved
Records”):
-Invoices, receipts, and/or requests for the purchase of any Flock Safety
product/service
See attached
-MOUs with Flock Safety
See attached
-Locations of Flock camera installations throughout Evanston
The camera locations
are the following:
1. Bridge @ McCormick (EB)
2. Custer @ Howard (NB)
3. Dempster @ McDaniel (EB)
4. Main @ McCormick (EB)
5. Oakton @ McCormick (EB)
6. Asbury @ Howard (NB)
7. Chicago @ Howard (NB)
8. Sheridan @ Arnold
9. Emerson @ Leland (EB)
10. Church @ McDaniel (EB)
11. Ridge @ Howard (NB)
12. Dodge @ Howard (NB)
13. Green Bay @ McCormick
14. Emerson @ Leland (WB)
15. Central @ Crawford (EB)
16. Chicago @ Howard (SB)
17. Ridge @ Howard (SB)
18. Dodge @ Howard (SB)
19. Mobile Camera Deployed for operational need
You have a right to appeal this decision within 60 days to Leah Bartelt, Public Access Counselor, Office of the Illinois Attorney General, 500 South 2nd Street, Springfield, Illinois 62701, (phone number 1-877-299-3642 email public.access@ilag.gov) or to seek judicial review under Section 11 of FOIA, 5 ILCS 140/11.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Evanston.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/sections/11652151127447-Requester-Resources">help page</a>
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