Erie County Sheriff Automatic License Plate Readers

Robert Galbraith filed this request with the Erie County Sheriff's Office of Erie County, NY .
Status
Completed

Communications

From: Robert Galbraith

To Whom It May Concern:

Under the provisions of the New York Freedom of Information Law, Article 6 of the Public Officers Law, I hereby request a copy of all records or portions thereof pertaining to, or containing the following:

1. All records regarding your policies, practices, and procedures for procuring and using automatic license plate reader (ALPR) technology, and for storing, accessing, and sharing data obtained through ALPR technology;

2. All records regarding the procurement of ALPR technology, including:
a. sources of funds used to pay for ALPR technology;
b. invoices for the purchase of ALPR technology;
c. local government approval for any ALPR purchase;
d. interactions with vendors, suppliers, and potential suppliers of ALPR technology, including materials and fact sheets supplied by vendors describing their products;

3. All records regarding the use of ALPR technology, including
a. what types of data are obtained;
b. number of license plates scanned and/or read in a given time period (day, month, year, etc.);
c. the number of ALPR units or systems acquired;
d. the number of vehicles equipped with ALPR technology;
e. for stationary deployments, the number and physical location of ALPR units;
f. the technical capabilities of ALPR units;

4. All records regarding the storage of data obtained using ALPR technology, including
a. what types of data are stored for any period longer than an hour;
b. how long data is stored;
c. when data must be discarded;
d. how many individual license plate scan records your agency currently stores;

5. All records regarding access to ALPR data, including
a. the legal justification required before an individual accesses ALPR data;
b. the purposes for which the data may be accessed;
c. purposes for which data may NOT be accessed;
d. who may access the data, what procedures they must go through to obtain access, and who must authorize access;
e. the existence or non-existence of a system that records who accesses the data and when the data is accessed;

6. All records regarding the sharing of data obtained through ALPR technology, including
a. what type of data is shared;
b. which databases your agency puts collected ALPR data into;
c. third parties, governmental or private, that may access your agency's ALPR data, including what procedures third parties must go through to access the data and any restrictions placed on third parties regarding further sharing of your ALPR data;
d. any agreements to share ALPR data with outside agencies, corporations, or other entities;

7. All records regarding obtaining ALPR data from third parties, including which databases your agency can access;

8. All training materials used to instruct members of your agency in ALPR deployment, data management, or operation of automated records systems that contain ALPR data to which any member of your agency has access, including regional or shared ALPR databases.

I understand that there is a fee of $0.25 per page for duplication of the records requested; however, this request is a matter of public concern and the materials requested will be made available to the public free of charge as part of the public information service at MuckRock.com, and is not being made for commercial usage. As such, I request that any fees associated with providing requested records be waived. I also request that documents be provided in electronic format if at all possible. Doing so would eliminate the need to copy the materials and provides another basis for my requested fee waiver.

If, however, such a waiver is denied, I would be grateful if you would inform me of the total charges in advance of fulfilling my request.

As you know, the Freedom of Information Law requires that an agency respond to a request within five (5) business days of receipt of such request. Therefore, I would appreciate a response as soon as possible.

If you determine that some but not all of the information is exempt from disclosure and that you intend to withhold it, I ask that you redact it for the time being and make the rest available as requested. In any event, please provide a notification citing the legal authorities on which you rely if you determine that any or all of the information is exempt and will not be disclosed.

Thank you for your assistance in this matter; I look forward to hearing from you shortly.

Sincerely,

Robert Galbraith

From: Muckrock Staff

To Whom It May Concern:
I wanted to follow up on the following request, copied below. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.

From: Muckrock Staff

To Whom It May Concern:
I wanted to follow up on the following request, copied below. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.

From: Muckrock Staff

To Whom It May Concern:
I wanted to follow up on the following request, copied below. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.

From: Erie County Sheriff's Office

Dear Mr. Galbraith,

On behalf of Undersheriff Greenan, please find below our response(s) (in blue) regarding your FOIL request for License Plate Readers. Please accept our apologies for the delay of delivery.
If you should have any questions, you may contact Undersheriff at John.Greenan@erie.gov<mailto:John.Greenan@erie.gov>.

1. All records regarding your policies, practices, and procedures for procuring and using automatic license plate reader (ALPR) technology, and for storing, accessing, and sharing data obtained through ALPR technology; We have no specific ECSO P/P regarding this
2. All records regarding the procurement of ALPR technology, including:
a. sources of funds used to pay for ALPR technology; Purchases are paid through our budget.
b. invoices for the purchase of ALPR technology; The Erie County Comptrollers office has 2 of the 3 invoices. 1 invoice is attached. We have been advised that due to asbestos removal they cannot access the 2017 & 2018 invoices at this time.
c. local government approval for any ALPR purchase; N/A
d. interactions with vendors, suppliers, and potential suppliers of ALPR technology, including materials and fact sheets supplied by vendors describing their products; Previous Fleet Coordinator retired, Current interaction is limited to installer installing LPR Readers into two vehicles.
3. All records regarding the use of ALPR technology, including
a. what types of data are obtained; Date, Time, GPS, Plate Number, photo
b. number of license plates scanned and/or read in a given time period (day, month, year, etc.); Please refer to Erie County Central Police Services
c. the number of ALPR units or systems acquired; 7
d. the number of vehicles equipped with ALPR technology; 7
e. for stationary deployments, the number and physical location of ALPR units; Zero
f. the technical capabilities of ALPR units; Our vendor is Leonardo LSAG Company, they would be the best source
4. All records regarding the storage of data obtained using ALPR technology, including Central Police Services
a. what types of data are stored for any period longer than an hour; Please refer to Erie County Central Police Services
b. how long data is stored; Please refer to Erie County Central Police Services
c. when data must be discarded; Please refer to Erie County Central Police Services
d. how many individual license plate scan records your agency currently stores; None, all storage is by Central Police Services
5. All records regarding access to ALPR data, including
a. the legal justification required before an individual accesses ALPR data;
b. the purposes for which the data may be accessed; Investigation
c. purposes for which data may NOT be accessed; may not be accessed unless it is to be used for ECSO related needs
d. who may access the data, what procedures they must go through to obtain access, and who must authorize access; Please refer to Erie County Central Police Services
e. the existence or non-existence of a system that records who accesses the data and when the data is accessed; Please refer to Erie County Central Police Services
6. All records regarding the sharing of data obtained through ALPR technology, including
a. what type of data is shared; Please refer to Erie County Central Police Services
b. which databases your agency puts collected ALPR data into; Please refer to Erie County Central Police Services
c. third parties, governmental or private, that may access your agency's ALPR data, including what procedures third parties must go through to access the data and any restrictions placed on third parties regarding further sharing of your ALPR data; Please refer to Erie County Central Police Services
d. any agreements to share ALPR data with outside agencies, corporations, or other entities; ECSO has none, Please refer to Erie County Central Police Services
7. All records regarding obtaining ALPR data from third parties, including which databases your agency can access;
8. All training materials used to instruct members of your agency in ALPR deployment, data management, or operation of automated records systems that contain ALPR data to which any member of your agency has access, including regional or shared ALPR databases. Other than activating the program and shutting it done, it is a self- automated system. Automatically downloads the hot list and uploads the reads.

All data storage and access is managed by Central Police Services

Sincerely,
Karen

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