2020 Vigilant Data Sharing Information - Automated License Plate Reader (ALPR) (Elk Grove Police Department)
| Tracking # |
RFI-20-023 |
| Multi Request | 2020 Vigilant Data Sharing Information - Automated License Plate Reader (ALPR) |
| Submitted | Jan. 28, 2020 |
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Communications
From: Dave Maass
To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
Part A: Information related to Automated License Plate Reader (ALPR) data sharing.
1) The names of agencies and organizations with which the Agency shares ALPR data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;
Part B: Information Related to Numbers of “Detections” (plate scans) and “Hits” (plate scans that matched to a hotlist)
5) The aggregate number of detections collected during 2018;
6) The aggregate number of “hits” during 2018;
7) The aggregate number of detections collected during 2019;
8) The aggregate number of “hits” during 2019.
Approximately two years ago your agency provided the equivalent information in response to a records request. You can view your agency’s previous release here: https://www.eff.org/pages/explore-alpr
For items 1-4: This information is easily available within the Agency’s Vigilant Solutions LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request. The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link: https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html
For items 5-8: This information is easily available within the Agency’s Vigilant Solutions LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately. The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link: https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Dave Maass
From: Elk Grove Police Department
Good morning,
The Office of the City Clerk of the City of Elk Grove has received your request for public records dated January 29, 2020, wherein you are seeking records regarding the City of Elk Grove's Automated License Plate Reader program.
The City has started the process of identifying the specific records that may be responsive to your request; within 10 days from receipt of your request, the City will notify you of whether the request, in whole or in part, seeks copies of disclosable public records in the possession of the City of Elk Grove, and provide you with an anticipated date of availability, if not the records themselves. If additional time is necessary to identify records, we will so notify you.
The City attempts to provide records in electronic format whenever possible to avoid the cost of duplication and mailing; however, the City will require payment of all costs of duplication, as authorized by Government Code section 6253(b), prior to the release of any copied records.
Please let me know if you have any questions or need additional information at this time. Please reference RFI-20-023 when inquiring about this item.
Thank you.
[cid:image009.png@01D5D67E.0FA78D80]
Brenda Haggard, CMC | Office of the City Clerk
Assistant City Clerk
City of Elk Grove
8401 Laguna Palms Way, Elk Grove, CA 95758
t 916.627.3453 | f 916.627.4400
TTY/TDD 888.435.6092
elkgrovecity.org<http://elkgrovecity.org/>
[cid:image010.png@01D5D67E.0FA78D80]<https://www.facebook.com/ElkGroveCity/?ref=aymt_homepage_panel> [cid:image011.png@01D5D67E.0FA78D80] <https://twitter.com/CityofElkGrove> [cid:image012.png@01D5D67E.0FA78D80] <https://www.instagram.com/cityofeg/>
________________________________
By sending us an email (electronic mail message) or filling out a web form, you are sending us personal information (i.e. your name, address, email address or other information). We store this information in order to respond to or process your request or otherwise resolve the subject matter of your submission.
Certain information that you provide us is subject to disclosure under the California Public Records Act or other legal requirements. This means that if it is specifically requested by a member of the public, we are required to provide the information to the person requesting it. We may share personally identifying information with other City of Elk Grove departments or agencies in order to respond to your request. In some circumstances we also may be required by law to disclose information in accordance with the California Public Records Act or other legal requirements.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following California Public Records Act request, copied below, and originally submitted on Jan. 28, 2020. Please let me know when I can expect to receive a response. You had assigned it reference number #RFI-20-023.
Thanks for your help, and let me know if further clarification is needed.
From: Elk Grove Police Department
Good morning,
The City of Elk Grove has identified records responsive to your request dated January 29, 2020. The City will act promptly to make the records available to you unless it is determined that an exemption within the California Public Records Act justifies nondisclosure of the information.
I estimate the City will be able to provide records responsive to you by 4:00 pm on February 20, 2020; however, if additional time is needed, you will be notified.
The City attempts to provide records in electronic format whenever possible to avoid the cost of duplication and mailing; however, the City will require payment of all costs of duplication, as authorized by Government Code section 6253(b), prior to the release of any copied records.
Please let me know if you have any questions or need additional information at this time.
Brenda Haggard, CMC | Office of the City Clerk
Assistant City Clerk
t 916.627.3453 | f 916.627.4400
-
~WRD000
From: Elk Grove Police Department
Good afternoon,
The City of Elk Grove has identified records responsive to your Public Records Act request dated January 29, 2020. These records are exempt pursuant to Government Code Sections 6254(k) and 6255; and Civil Code Section 1798.90.55. Please note that a public agency is prohibited from sharing Automatic License Plate Reader data by Civil Code Section 1798.90.55(b).
Please let me know if you need additional information at this time; this concludes the City's response to this request for public records.
Thank you.
[cid:image009.png@01D5E293.D85A63D0]
Brenda Haggard, CMC | Office of the City Clerk
Assistant City Clerk
City of Elk Grove
8401 Laguna Palms Way, Elk Grove, CA 95758
t 916.627.3453 | f 916.627.4400
TTY/TDD 888.435.6092
elkgrovecity.org<http://elkgrovecity.org/>
[cid:image010.png@01D5E293.D85A63D0]<https://www.facebook.com/ElkGroveCity/?ref=aymt_homepage_panel> [cid:image011.png@01D5E293.D85A63D0] <https://twitter.com/CityofElkGrove> [cid:image012.png@01D5E293.D85A63D0] <https://www.instagram.com/cityofeg/>
________________________________
By sending us an email (electronic mail message) or filling out a web form, you are sending us personal information (i.e. your name, address, email address or other information). We store this information in order to respond to or process your request or otherwise resolve the subject matter of your submission.
Certain information that you provide us is subject to disclosure under the California Public Records Act or other legal requirements. This means that if it is specifically requested by a member of the public, we are required to provide the information to the person requesting it. We may share personally identifying information with other City of Elk Grove departments or agencies in order to respond to your request. In some circumstances we also may be required by law to disclose information in accordance with the California Public Records Act or other legal requirements.
